At a Glance
- Tasks: Coordinate exciting travel arrangements for teams across the globe.
- Company: Join a well-established, internationally recognised business in Thame.
- Benefits: Earn up to £33,000 with great career development opportunities.
- Other info: Fast-paced environment where no two days are the same.
- Why this job: Be part of high-profile projects and make travel seamless for teams.
- Qualifications: Experience in travel coordination and excellent organisational skills required.
Vanta Staffing are recruiting on behalf of our client for an experienced and highly organised Travel Coordinator to join their team in Thame. This is an exciting opportunity to join a well-established and internationally recognised business. With productions operating across multiple locations and countries, travel coordination is a key part of ensuring crews, drivers and operational teams are where they need to be, when they need to be.
The Role
As Travel Coordinator, you will take ownership of coordinating travel arrangements for employees and operational teams, ensuring that travel plans are organised efficiently, accurately and cost-effectively. You will work closely with internal departments, drivers, and external travel providers to coordinate everything from accommodation and flights through to transfers and travel itineraries. This is a fast-paced role where priorities can change quickly, so the successful candidate will need to be highly organised, calm under pressure and comfortable managing multiple travel arrangements simultaneously.
Key Responsibilities
- Coordinate domestic and international travel arrangements for employees, crews and operational personnel.
- Arrange flights, hotels, accommodation, transfers, car hire and other travel requirements.
- Create and maintain detailed travel itineraries and schedules.
- Liaise with hotels, airlines, travel providers and other suppliers.
- Coordinate travel requirements around filming schedules, production movements and operational deadlines.
- Manage changes, cancellations and last-minute travel requirements.
- Monitor travel plans and proactively resolve any issues that arise.
- Ensure travel bookings are cost-effective and meet agreed company requirements.
- Maintain accurate records of bookings, costs and travel documentation.
- Work closely with transport, operations and management teams to ensure smooth coordination.
- Support international travel across the company's European operations where required.
- Ensure travellers have the correct information and documentation ahead of their journeys.
- Provide a responsive and professional service to employees and internal stakeholders.
About You
The ideal candidate will have previous experience within travel coordination, business travel, logistics, transport coordination, production or a similar fast-paced environment. You will be someone who enjoys being organised, solving problems and making sure the detail is taken care of. We're looking for:
- Previous experience in a travel, logistics, coordination or administrative role.
- Excellent organisational and time-management skills.
- Strong attention to detail.
- The ability to manage multiple bookings and priorities at the same time.
- Excellent communication skills, both written and verbal.
- A confident and professional telephone manner.
- The ability to remain calm and solutions-focused when plans change at short notice.
- Good IT skills, including Microsoft Office, Excel is a MUST.
- Experience booking international travel would be highly advantageous.
- Experience within film & television, transport, production or a similar industry would be beneficial but is not essential.
- A proactive approach with the ability to work independently as well as part of a wider team.
Why Join?
This is a fantastic opportunity for a Travel Coordinator to join a unique and internationally focused organisation where no two days are necessarily the same. You will play an important role in supporting teams working on high-profile projects, helping to coordinate the people and logistics behind the scenes.
What's on Offer?
- up to £33,000 per annum
- Monday to Friday working hours
- Permanent, full-time position
- Based in Thame, Oxfordshire
- Opportunity for long-term career development
Apply Today
If you are an organised Travel Coordinator who thrives in a busy environment and enjoys managing complex travel arrangements, Vanta Staffing would love to hear from you. Apply today with your CV and a member of the Vanta Staffing team will be in touch to discuss the opportunity in more detail.
Travel Coordinator employer: Vanta Staffing Limited
Vanta Staffing is an exceptional employer, offering a supportive work culture that values independence and professionalism. As a Class 1 Night Driver, you will benefit from competitive pay, flexible hours, and opportunities for career advancement within a dynamic transport operation. Join us in a role that not only provides meaningful work but also fosters personal growth in a thriving environment.
StudySmarter Expert Advice🤫
We think this is how you could land Travel Coordinator
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like Vanta Staffing Limited and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at Vanta Staffing Limited!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like Vanta Staffing Limited keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Travel Coordinator
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to Vanta Staffing Limited:This is your chance to really connect with the team at Vanta Staffing Limited. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at Vanta Staffing Limited
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with Vanta Staffing Limited.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show Vanta Staffing Limited that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at Vanta Staffing Limited. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
