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- Tasks: Support daily operations and provide admin assistance in a growing company.
- Company: Vanta Staffing, a dynamic team in High Wycombe.
- Benefits: Competitive salary of £27k plus performance-related bonus.
- Why this job: Join a friendly team and develop your skills in a fast-paced environment.
- Qualifications: Experience in booking jobs and managing quotes is essential.
- Other info: Opportunity for career growth and learning in a supportive atmosphere.
The predicted salary is between 23000 - 30000 £ per year.
Vanta Staffing High Wycombe are looking for an Admin Assistant to work in a growing company in High Wycombe. The role primarily will be focused on supporting daily operations and admin support as and when needed.
Admin Assistant Permanent
Monday - Friday 8am-5pm GBP27k plus performance related bonus High Wycombe
Duties of the Admin Assistant:
- Book in jobs, surveys and appointments for engineers.
- Use the job management system to schedule, update and track all work.
- Liaise with customers and contractors and internal staff to coordinate job logistics.
- Request quotes and prepare and follow up to customers.
- Maintain accurate records of all job notes, correspondence and documentation.
- Upload receipts, quotes, bills and documents into Xero.
- Match invoices and assist with basic financial reconciliation.
- Answer incoming calls with a professional and friendly telephone manner.
- Respond to email enquiries promptly and with excellent written communication skills.
- Provide general administrative support to the team.
Requirements of the Admin Assistant:
- Experience booking jobs/surveys and managing quotes is essential.
- Job management system experience.
- Good computer literacy and confidence using office software is essential.
- Excellent written English for emails and documentation is essential.
- Strong telephone manner with the ability to communicate clearly and professionally.
- Experience using Xero for receipts, bills, and invoices is preferred but not essential.
- Ability to work efficiently in a fast-paced environment and manage multiple tasks.
- Organised and detail-oriented.
- Friendly, approachable and professional.
- Quick learner with a proactive attitude.
- Able to work independently and as part of a small team.
Admin Assistant employer: Vanta Staffing Limited
Contact Detail:
Vanta Staffing Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Admin Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Practice your interview skills! Get a mate to do some mock interviews with you. Focus on common questions for admin roles, like how you handle multiple tasks or manage customer communications. Confidence is key!
✨Tip Number 3
Show off your tech skills! Familiarise yourself with job management systems and Xero if you haven't already. Being able to demonstrate your proficiency in these tools during interviews will give you a serious edge.
✨Tip Number 4
Apply through our website! We make it super easy to find and apply for roles like the Admin Assistant position. Plus, it shows you're genuinely interested in joining our team. Don't miss out!
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Assistant role. Highlight your experience with job management systems and any relevant admin tasks you've handled before. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your strong written communication skills and how you can contribute to our daily operations.
Show Off Your Tech Skills: Since the role involves using software like Xero, make sure to mention any experience you have with it or similar tools. We love tech-savvy candidates who can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Vanta Staffing Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Admin Assistant role. Familiarise yourself with the duties listed in the job description, like booking jobs and using job management systems. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent written and verbal communication is key for this role, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, whether it’s through emails or phone calls. This will demonstrate your ability to liaise with customers and colleagues professionally.
✨Get Comfortable with Tech
Brush up on your computer skills and any relevant software, especially if you have experience with Xero or similar systems. If you’re not familiar with a specific tool mentioned in the job description, do a bit of research or even watch some tutorials. Being tech-savvy can really set you apart!
✨Prepare Questions to Ask
Interviews are a two-way street, so think of insightful questions to ask your interviewer. This could be about the team dynamics, company culture, or specifics about the job management system they use. It shows that you’re engaged and eager to learn more about the company and your potential role.
