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- Tasks: Support a team by managing emails, organising meetings, and preparing documents.
- Company: Join a leading Public Sector Organisation in Belfast with a strong reputation.
- Benefits: Enjoy a competitive salary, additional benefits, and a supportive work environment.
- Why this job: Perfect for those who thrive in a dynamic role with opportunities for growth and teamwork.
- Qualifications: 5 GCSEs including English and Maths, plus 2+ years of admin experience.
- Other info: Full-time position, Monday to Friday, with a focus on professional development.
The predicted salary is between 22000 - 27000 £ per year.
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Salary: £26,000 - £26,530 per annum + Additional Benefits per year
Expiry Date: 29 May 2025
Contact: Conor Birch
Contact Email: conor.birch@vanrath.com
Start Date: ASAP
VANRATH are delighted to be assisting our client, a large Public Sector Organisation with the recruitment of a Personal Assistant to join their team based in Belfast. This is a Full-Time Monday - Friday position, 37.5 hours per week, Monday - Friday 9 - 5.
Responsibilities:
- Draft letters, manage emails, and maintain records.
- Organise diaries and ensure readiness for meetings.
- Prepare documents and reports using Microsoft Office.
- Manage communications with internal and external stakeholders.
- Organise meetings, agendas, and follow-up actions.
- Supervise and delegate work to junior staff.
- Manage office systems, filing, and supplies.
- Arrange travel, accommodation, and verify invoices.
- Provide hospitality for visitors and events.
Requirements:
- 5 GCSEs (or equivalent), including English and Math.
- 2+ years of administrative/secretarial experience, including Microsoft Office.
- Full UK driving license (or equivalent transportation if unable to drive).
- Word/Text Processing certification.
- Ability to take minutes, delegate tasks, and use initiative.
For further information on this opportunity, or any other position in Belfast or wider Northern Ireland, please apply via the link or contact Conor Birch in the strictest confidence.
Personal Assistant - Belfast employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant - Belfast
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly Microsoft Office. Being proficient in these applications will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Network with current or former employees of the organisation to gain insights into their work culture and expectations. This can provide you with valuable information that can help you tailor your approach during interviews.
✨Tip Number 3
Prepare for potential interview questions by practising how you would handle common scenarios a Personal Assistant might face, such as managing conflicting schedules or prioritising tasks. This will show your problem-solving skills and initiative.
✨Tip Number 4
Demonstrate your organisational skills by creating a mock agenda or meeting plan based on typical tasks of a Personal Assistant. Presenting this during your interview can set you apart and showcase your proactive approach.
We think you need these skills to ace Personal Assistant - Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles. Emphasise your proficiency in Microsoft Office and any certifications you have, as these are crucial for the Personal Assistant position.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the responsibilities mentioned in the job description. Mention your ability to manage communications, organise meetings, and supervise junior staff, showcasing how your skills align with the role.
Highlight Relevant Experience: In your application, focus on your previous administrative or secretarial experience. Provide examples of how you've successfully managed diaries, prepared documents, and handled communications with stakeholders.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant role.
How to prepare for a job interview at VanRath
✨Know Your Responsibilities
Familiarise yourself with the key responsibilities of a Personal Assistant as outlined in the job description. Be prepared to discuss how your previous experience aligns with tasks like managing emails, organising diaries, and preparing documents.
✨Showcase Your Microsoft Office Skills
Since proficiency in Microsoft Office is crucial for this role, be ready to provide examples of how you've used these tools effectively in past positions. Consider mentioning specific projects or tasks where your skills made a significant impact.
✨Demonstrate Communication Skills
As a Personal Assistant, you'll need to manage communications with various stakeholders. Prepare to discuss how you handle communication challenges and ensure clarity in your interactions, both written and verbal.
✨Prepare Questions for the Interviewer
Having thoughtful questions ready shows your interest in the role and the organisation. Ask about team dynamics, expectations for the position, or opportunities for professional development within the company.
