At a Glance
- Tasks: Coordinate and manage work orders, ensuring smooth operations and timely reporting.
- Company: Join a leading Facilities Management company redefining service delivery in Northern Ireland.
- Benefits: Competitive salary, generous holidays, and opportunities for professional growth.
- Other info: Supportive environment with a focus on safety and efficiency.
- Why this job: Be part of a dynamic team making a real impact in facilities management.
- Qualifications: 3 years' experience in facilities or contract administration and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Join a leading name in Facilities Management delivering essential services across Northern Ireland who are redefining how maintenance and operational support are provided in dynamic, live environments, ensuring safety, efficiency, and minimal disruption for clients.
Salary / Benefits
- Competitive salary tailored to your experience
- Generous holiday entitlement
- Opportunities for professional development
- Supportive team environment
About your next employer
A dedicated Facilities Management Services Division specialises in delivering both planned and reactive maintenance solutions for public sector clients across Northern Ireland. With an in-house team committed to excellence, the company prides itself on high safety standards, effective client communication, and efficient project delivery.
About you
- Minimum of 3 years' relevant experience in facilities or contract administration
- Strong organisational and communication skills
- Proficient with client portals and work management software
- Detail-oriented with the ability to manage multiple priorities
- Positive attitude with a proactive approach to problem-solving
- Holds at least 5 GCSEs A-C, including Maths and English
What you'll do
- Manage and coordinate works orders received via the Education Authority portal "Manhattan"
- Upload and allocate tasks within the "Mobile Work Manager" system
- Oversee invoices and maintain accurate accounts
- Track, report, and ensure KPI targets are met
- Generate reports on work progress and performance
- Liaise effectively with site operatives, subcontractors, and stakeholders
- Keep work status updated daily and submit timely assessments to clients
- Support the Contracts Manager with various contractual and administrative duties
Facilities Contracts Specialist — Coordination & Reporting in Omagh employer: VANRATH
As a leading name in Facilities Management, this company offers a supportive team environment where employees can thrive and develop professionally. With a commitment to high safety standards and effective communication, staff enjoy generous holiday entitlements and competitive salaries, making it an excellent employer for those seeking meaningful work in Northern Ireland's dynamic public sector.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Contracts Specialist — Coordination & Reporting in Omagh
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. Attend industry events or join online forums where you can meet potential employers and learn about job openings before they’re advertised.
✨Tip Number 2
Showcase your skills! When you get the chance to chat with hiring managers, highlight your experience with client portals and work management software. Share specific examples of how you've managed multiple priorities and met KPIs in past roles.
✨Tip Number 3
Be proactive! If you see a job that fits your skills on our website, don’t just apply—follow up! A quick email or message expressing your enthusiasm can set you apart from other candidates.
✨Tip Number 4
Prepare for interviews by researching the company’s approach to facilities management. Be ready to discuss how you can contribute to their commitment to safety and efficiency, and don’t forget to ask insightful questions about their projects!
We think you need these skills to ace Facilities Contracts Specialist — Coordination & Reporting in Omagh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in facilities or contract administration. We want to see how your skills align with the role, so don’t be shy about showcasing your organisational and communication prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive problem-solving attitude and how you can contribute to maintaining high safety standards and effective client communication.
Showcase Your Tech Skills:Since we use client portals and work management software like 'Manhattan' and 'Mobile Work Manager', make sure to mention any relevant experience you have with these tools. If you’re a whizz at managing multiple priorities, let us know!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you understand the ins and outs of facilities management, especially in relation to contract administration. Brush up on your knowledge of client portals like 'Manhattan' and work management software such as 'Mobile Work Manager'. This will show that you're not just a good fit for the role, but that you're genuinely interested in how they operate.
✨Showcase Your Organisational Skills
Since this role requires managing multiple priorities, be ready to discuss specific examples from your past experience where you've successfully juggled tasks. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your strong organisational skills.
✨Communicate Effectively
Effective communication is key in this role, so practice articulating your thoughts clearly. Prepare to discuss how you've liaised with different stakeholders in previous positions. Think about how you can demonstrate your ability to keep everyone in the loop and ensure smooth operations.
✨Be Proactive in Problem-Solving
This job values a positive attitude and a proactive approach to problem-solving. Come prepared with examples of challenges you've faced in previous roles and how you tackled them. This will illustrate your ability to think on your feet and contribute positively to the team.
