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- Tasks: Manage work orders, oversee invoices, and ensure KPI targets are met.
- Company: Leading Facilities Management company redefining operational support in Northern Ireland.
- Benefits: Competitive salary, generous holiday entitlement, and professional development opportunities.
- Other info: Dynamic environment with a focus on safety and effective communication.
- Why this job: Join a supportive team and make a real impact in facilities management.
- Qualifications: 3 years' experience in facilities or contract administration and strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
Join a leading name in Facilities Management delivering essential services across Northern Ireland who are redefining how maintenance and operational support are provided in dynamic, live environments, ensuring safety, efficiency, and minimal disruption for clients.
Salary / Benefits
- Competitive salary tailored to your experience
- Generous holiday entitlement
- Opportunities for professional development
- Supportive team environment
About your next employer
A dedicated Facilities Management Services Division specialises in delivering both planned and reactive maintenance solutions for public sector clients across Northern Ireland. With an in-house team committed to excellence, the company prides itself on high safety standards, effective client communication, and efficient project delivery.
About you
- Minimum of 3 years' relevant experience in facilities or contract administration
- Strong organisational and communication skills
- Proficient with client portals and work management software
- Detail-oriented with the ability to manage multiple priorities
- Positive attitude with a proactive approach to problem-solving
- Holds at least 5 GCSEs A-C, including Maths and English
What you'll do
- Manage and coordinate works orders received via the Education Authority portal 'Manhattan'
- Upload and allocate tasks within the 'Mobile Work Manager' system
- Oversee invoices and maintain accurate accounts
- Track, report, and ensure KPI targets are met
- Generate reports on work progress and performance
- Liaise effectively with site operatives, subcontractors, and stakeholders
- Keep work status updated daily and submit timely assessments to clients
- Support the Contracts Manager with various contractual and administrative duties
Facilities Contracts Administrator in London employer: VANRATH
Contact Detail:
VANRATH Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Contracts Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show them you’re not just another candidate; you’re genuinely interested in how they redefine maintenance and operational support.
✨Tip Number 3
Practice your communication skills! Since this role requires liaising with various stakeholders, being able to articulate your thoughts clearly will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining our supportive team environment.
We think you need these skills to ace Facilities Contracts Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in facilities or contract administration. We want to see how your skills match up with what we're looking for, so don’t be shy about showcasing your organisational and communication prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Contracts Administrator role. Share specific examples of how you've tackled challenges in previous roles and how you can bring that positive, proactive attitude to our team.
Showcase Your Tech Skills: Since we use client portals and work management software like 'Manhattan' and 'Mobile Work Manager', it’s important to mention any relevant tech skills you have. If you’ve worked with similar systems before, let us know how you navigated them successfully!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our supportive team environment!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you understand the ins and outs of facilities management and contract administration. Brush up on your knowledge about client portals like 'Manhattan' and work management software. Being able to discuss these tools confidently will show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple priorities. Think about specific situations where your organisational skills made a difference, especially in a fast-paced environment. This will help demonstrate that you can handle the demands of the role.
✨Communicate Effectively
Since this role involves liaising with various stakeholders, practice clear and concise communication. Be ready to discuss how you've effectively communicated with clients, site operatives, and subcontractors in previous roles. Good communication is key in facilities management!
✨Be Proactive and Positive
Adopt a proactive approach to problem-solving and be prepared to share examples of how you've tackled challenges in the past. A positive attitude can go a long way, so make sure to convey your enthusiasm for the role and the company during the interview.