At a Glance
- Tasks: Provide essential admin support and customer service for Building Control Services.
- Company: Join a large public sector body in Lisburn with a supportive team.
- Benefits: Earn £15.31 per hour with 37 hours a week, Monday to Friday.
- Other info: Opportunity for training and development in a collaborative setting.
- Why this job: Kickstart your career in a dynamic environment while making a difference.
- Qualifications: 5 GCSEs including English and Maths; 1 year of office experience required.
The predicted salary is between 30000 - 40000 £ per year.
Vanrath are recruiting for an Administrative Assistant on behalf of a large public sector body in Lisburn on a temporary basis. 37 hours, 9am to 5pm, temporary £15.31ph.
The Administrative Assistant will be responsible for providing secretarial and administrative support for Building Control Services and supervision of appointed staff.
What you'll do
- Administrative Support
- Provide general clerical and administrative support to the Building Control team.
- Process incoming and outgoing correspondence, emails and telephone enquiries.
- Maintain accurate electronic and manual filing systems.
- Input and retrieve data using Council IT systems and databases.
- Assist with scheduling inspections, appointments and meetings.
- Customer Service
- Deal courteously and professionally with members of the public, contractors, architects and other stakeholders.
- Respond to routine enquiries relating to Building Control services, referring complex matters to senior staff where appropriate.
- Records and Financial Administration
- Process Building Regulation applications and associated documentation.
- Record payments and assist with basic financial administration procedures.
- Maintain confidentiality and accuracy of records in line with GDPR and Council policies.
- Team Support
- Support Building Control Officers with administrative requirements relating to inspections and enforcement activities.
- General
- Comply with all Council policies including Health & Safety, Equality, Data Protection and Safeguarding policies.
- Participate in training and development activities.
About you
Essential Criteria
- Qualifications
- A minimum of 5 GCSEs (Grades A-C), or equivalent, including English Language and Mathematics.
- Experience
- At least 1 year's clerical or administrative experience in an office environment.
Desirable Criteria
- Experience working within a local government or public sector environment.
- Experience using document management or case management systems.
- Knowledge of Building Control or regulatory services.
- Experience handling financial transactions or processing payments.
Receptionist with Team Assistant Development in Lisburn employer: VANRATH
Joining this large public sector body in Lisburn as a Receptionist with Team Assistant Development offers you the chance to be part of a supportive and dynamic work culture that values employee growth and development. With a focus on providing essential administrative support to the Building Control team, you'll enjoy a structured environment that encourages professional advancement while contributing to meaningful community services. The role provides competitive pay and the opportunity to engage with diverse stakeholders, making it an excellent choice for those seeking rewarding employment in the public sector.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist with Team Assistant Development in Lisburn
✨Tip Number 1
Get to know the company before your interview! Research their values, mission, and recent projects. This will help us tailor our answers and show that we're genuinely interested in the role.
✨Tip Number 2
Practice common interview questions with a friend or in front of a mirror. We want to sound confident and articulate when discussing our experience and how it relates to the Administrative Assistant role.
✨Tip Number 3
Dress appropriately for the interview. A smart appearance can make a great first impression. We should aim to look professional and polished, reflecting the standards of the public sector.
✨Tip Number 4
Follow up after the interview with a thank-you email. It’s a nice touch that shows our appreciation for the opportunity and keeps us fresh in their minds. Plus, it’s a chance to reiterate our enthusiasm for the role!
We think you need these skills to ace Receptionist with Team Assistant Development in Lisburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Assistant. Highlight your clerical and administrative experience, especially any work in public sector environments. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your application, don’t forget to showcase your customer service skills. Mention any experience dealing with the public or managing enquiries, as this is key for the role. We love seeing how you can communicate effectively!
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you understand the role of an Administrative Assistant in a public sector body. Familiarise yourself with Building Control services and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare examples from your past clerical or administrative roles that highlight your skills. Think about times when you dealt with customer enquiries, managed correspondence, or maintained filing systems. Be ready to discuss how these experiences make you a great fit for the job.
✨Brush Up on Your Tech Skills
Since you'll be using Council IT systems and databases, it’s a good idea to review any relevant software you’ve used before. If you have experience with document management or case management systems, be prepared to talk about it. This shows you can hit the ground running!
✨Be Professional and Personable
As a receptionist and team assistant, you'll be the first point of contact for many people. Practice your customer service skills by being polite and approachable in your responses. Remember, they’re looking for someone who can deal courteously with the public and other stakeholders.
