At a Glance
- Tasks: Provide essential admin support and customer service for Building Control Services.
- Company: Join a large public sector body in Lisburn with a supportive team.
- Benefits: Earn £15.31 per hour, enjoy a 37-hour work week, and gain valuable experience.
- Other info: Opportunity to learn about local government and enhance your career.
- Why this job: Make a difference in your community while developing your administrative skills.
- Qualifications: 5 GCSEs including English and Maths, plus 1 year of office experience.
The predicted salary is between 30000 - 40000 £ per year.
Vanrath are recruiting for an Administrative Assistant on behalf of a large public sector body in Lisburn on a temporary basis. 37 hours 9am to 5pm temporary £15.31ph.
The Administrative Assistant will be responsible for providing secretarial and administrative support for Building Control Services and supervision of appointed staff.
What you'll do
- Administrative Support
- Provide general clerical and administrative support to the Building Control team.
- Process incoming and outgoing correspondence, emails and telephone enquiries.
- Maintain accurate electronic and manual filing systems.
- Input and retrieve data using Council IT systems and databases.
- Assist with scheduling inspections, appointments and meetings.
- Customer Service
- Deal courteously and professionally with members of the public, contractors, architects and other stakeholders.
- Respond to routine enquiries relating to Building Control services, referring complex matters to senior staff where appropriate.
- Records and Financial Administration
- Process Building Regulation applications and associated documentation.
- Record payments and assist with basic financial administration procedures.
- Maintain confidentiality and accuracy of records in line with GDPR and Council policies.
- Team Support
- Support Building Control Officers with administrative requirements relating to inspections and enforcement activities.
- General
- Comply with all Council policies including Health & Safety, Equality, Data Protection and Safeguarding policies.
- Participate in training and development activities.
About you
Essential Criteria
- Qualifications
- A minimum of 5 GCSEs (Grades A-C), or equivalent, including English Language and Mathematics.
- Experience
- At least 1 year's clerical or administrative experience in an office environment.
Desirable Criteria
- Experience working within a local government or public sector environment.
- Experience using document management or case management systems.
- Knowledge of Building Control or regulatory services.
- Experience handling financial transactions or processing payments.
Receptionist/administration Assistant, Service in Lisburn employer: VANRATH
Joining this large public sector body in Lisburn as a Receptionist/Administration Assistant offers you the chance to contribute to vital community services while enjoying a supportive work culture that values professional development. With a focus on employee growth, you will have access to training opportunities and a collaborative environment where your contributions are recognised and appreciated. The role provides a competitive hourly rate and the stability of temporary employment within a respected organisation dedicated to serving the public.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/administration Assistant, Service in Lisburn
✨Tip Number 1
Get to know the company before your interview! Research their values, mission, and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Dress the part! Make sure your outfit is professional and appropriate for the role. First impressions matter, and looking sharp can give you an extra boost of confidence.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation and keeping you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Receptionist/administration Assistant, Service in Lisburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administrative Assistant. Highlight your clerical and administrative experience, especially any work in public sector environments. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your application, don’t forget to showcase your customer service skills. Mention any experience dealing with the public or managing enquiries, as this is key for the role. We love seeing how you can communicate effectively!
Be Detail-Oriented:Accuracy is crucial in this role, so make sure your application is free from typos and errors. We appreciate attention to detail, especially when it comes to maintaining records and processing information.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Let’s get your application in!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you understand the role of an Administrative Assistant in a public sector environment. Familiarise yourself with Building Control services and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare examples from your previous clerical or administrative roles that highlight your skills. Think about times when you dealt with customer enquiries, managed correspondence, or maintained filing systems. Be ready to discuss how these experiences make you a great fit for the job.
✨Brush Up on GDPR and Policies
Since confidentiality and data protection are crucial in this role, make sure you understand GDPR and any relevant council policies. You might be asked how you would handle sensitive information, so having a solid grasp of these topics will demonstrate your professionalism.
✨Practice Your People Skills
As you'll be dealing with the public and various stakeholders, practice your communication skills. Think about how you would respond to different types of enquiries and how to maintain a courteous and professional tone. Role-playing with a friend can help you feel more prepared and confident.
