At a Glance
- Tasks: Provide essential admin support and ensure smooth operations in Building Control Services.
- Company: Join a large public sector body in Lisburn with a focus on community service.
- Benefits: Earn £15.31 per hour, enjoy a 37-hour work week, and gain valuable experience.
- Other info: Opportunity for growth and training in a supportive environment.
- Why this job: Make a difference in your community while developing your administrative skills.
- Qualifications: 5 GCSEs including English and Maths, plus 1 year of office experience.
The predicted salary is between 30000 - 40000 £ per year.
Vanrath are recruiting for an Administrative Assistant on behalf of a large public sector body in Lisburn on a temporary basis.
What's in it for you?
- 37 hours 9am to 5pm
- Temporary
- £15.31ph
About your next employer
The Administrative Assistant will be responsible for providing secretarial and administrative support for Building Control Services and supervision of appointed staff. The post holder will ensure targets and deadlines are effectively and accurately met whilst maintaining a high level of customer service.
What you'll do
- Administrative Support
- Provide general clerical and administrative support to the Building Control team.
- Process incoming and outgoing correspondence, emails and telephone enquiries.
- Maintain accurate electronic and manual filing systems.
- Input and retrieve data using Council IT systems and databases.
- Assist with scheduling inspections, appointments and meetings.
- Prepare routine letters, reports, spreadsheets and documentation.
- Customer Service
- Deal courteously and professionally with members of the public, contractors, architects and other stakeholders.
- Respond to routine enquiries relating to Building Control services, referring complex matters to senior staff where appropriate.
- Assist customers completing forms and applications.
- Records and Financial Administration
- Process Building Regulation applications and associated documentation.
- Record payments and assist with basic financial administration procedures.
- Maintain confidentiality and accuracy of records in line with GDPR and Council policies.
- Team Support
- Support Building Control Officers with administrative requirements relating to inspections and enforcement activities.
- Assist in the preparation and distribution of agendas and minutes where required.
- Contribute to the smooth operation of the department and support service improvement initiatives.
- General
- Comply with all Council policies including Health & Safety, Equality, Data Protection and Safeguarding policies.
- Participate in training and development activities.
- Undertake other duties commensurate with the grade of the post.
About you
Essential Criteria
- Qualifications
- A minimum of 5 GCSEs (Grades A-C), or equivalent, including English Language and Mathematics.
- Experience
- At least 1 year's clerical or administrative experience in an office environment.
Desirable Criteria
- Experience working within a local government or public sector environment.
- Experience using document management or case management systems.
- Knowledge of Building Control or regulatory services.
- Experience handling financial transactions or processing payments.
To apply today contact Leanne Garrett in the strictest confidence.
Administrative Assistant JBLE1_NI in Lisburn employer: VANRATH
Joining this large public sector body in Lisburn as an Administrative Assistant offers you a unique opportunity to contribute to the community while enjoying a supportive work culture. With a focus on employee development and a commitment to high standards of customer service, you will benefit from a structured environment that values teamwork and professional growth. The role provides a competitive hourly rate and a stable working schedule, making it an excellent choice for those seeking meaningful employment in the public sector.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant JBLE1_NI in Lisburn
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector or local government. A friendly chat can sometimes lead to job opportunities that aren't even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the organisation and its services. Knowing about Building Control and how it operates will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your customer service skills! Since you'll be dealing with the public, think of scenarios where you might need to handle enquiries or complaints. Role-playing with a friend can help you feel more confident.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrative Assistant JBLE1_NI in Lisburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that match the job description. We want to see how your background fits with the Administrative Assistant role, so don’t be shy about showcasing your clerical and customer service experience!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role and how you can contribute to the Building Control team. Keep it professional but let your personality come through – we love a bit of character!
Be Clear and Concise:When filling out your application, make sure your answers are clear and to the point. We appreciate straightforward communication, especially in an administrative role where clarity is key. Avoid jargon and keep it simple!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It’s the best way to ensure your application gets to us without any hiccups. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you understand the role of an Administrative Assistant in a public sector environment. Familiarise yourself with the key responsibilities, like managing correspondence and supporting the Building Control team. This will help you answer questions confidently and show that you're genuinely interested.
✨Showcase Your Experience
Prepare specific examples from your past clerical or administrative roles that highlight your skills. Think about times when you maintained filing systems, handled customer inquiries, or supported a team. This will demonstrate your capability and how you can contribute to their success.
✨Brush Up on Customer Service Skills
Since this role involves dealing with the public and various stakeholders, be ready to discuss your approach to customer service. Share examples of how you've dealt with challenging situations or provided excellent service in previous jobs. This will show you can handle the demands of the position.
✨Be Ready for Practical Questions
Expect some scenario-based questions during the interview. They might ask how you'd handle a busy day or manage conflicting priorities. Think through your strategies for staying organised and meeting deadlines, as this is crucial for the role.
