At a Glance
- Tasks: Provide admin support and ensure smooth operations in the Environmental Health Service Unit.
- Company: Join a large public sector body in Lisburn with a focus on community health.
- Benefits: Earn £15.31 per hour for 37 hours a week, Monday to Friday.
- Other info: Opportunity for career growth and skill development in a supportive environment.
- Why this job: Gain valuable experience while making a difference in public health services.
- Qualifications: Five GCSEs at grade A-C or equivalent, plus three years of admin experience.
The predicted salary is between 30000 - 40000 € per year.
Vanrath are recruiting for an Admin Assistant on behalf of a large public sector body in Lisburn on a temporary basis.
What's in it for you?
- 37 hours
- 9am to 5pm
- Temporary
- £15.31ph
About your next employer
To provide a comprehensive secretarial and administrative support service to the Environmental Health Service Unit and to deputise as required in the absence of the Administration Manager to ensure the smooth, effective and efficient running of the Service. Ensure targets and deadlines are effectively and accurately met whilst maintaining a high level of Customer Service. The post holder will assume other duties relevant to the post reasonably assigned by the Administration Manager to meet changing business needs and requirements.
What you'll do
- Deputise as necessary for the Administration Manager
- In conjunction with the Administration Manager, responsible for the training of temporary and student administrative staff.
- Supervision of temporary staff and students on work experience, ensuring that they are aware of the duties provided.
- Responsible for the handling and reconciliation of substantial amounts of revenue received for the various Service Unit functions including:
- Computerised receipting and reconciling of monies received with respect to Dog Control.
- Processing petty cash expenses associated with Environmental Health.
- Processing online applications and collating of online income.
- Responsible for generating invoices and purchase orders, processing of payments received and taking and reconciling deliveries.
- Responsible for a range of secretarial and administrative functions to include the following:
- Assessing, maintaining and updating of sensitive records on the various database systems for all core functions within the Environmental Health Service.
- Participate in the collation of statistics and data as required in response to requests such as Freedom of Information.
- Issuing dog licences, generating reminders, warning letters etc.
- Word processing of confidential correspondence for the Head of Service and Officers.
- Generating of reports for all core functions for internal and external bodies i.e. Elected Members, Department of Agriculture etc.
- Processing the monthly Environmental Health report and collating the Environmental Services Committee Report for Elected Members.
- Up-keeping records for the Environmental Health Service on the time management system.
- Dealing with enquiries and providing information by telephone, correspondence and at reception facility to deal with confidential enquiries from Elected Members, Local Authorities, Government Bodies, NIHE, PSNI, Solicitors and the general public etc.
- Maintenance and updating of registers, processing certificates, notices and other licences.
- Updating maintenance support of the Council's database of inventory items and issuing requisition for stationery, office furniture and equipment through stock control.
- To keep updated and informed on all new developments within the post holder's field of responsibility.
- Facilitating the organisation, setup and minute taking of meetings.
About you
Essential: It is essential that applicants have a minimum of:
- QUALIFICATIONS Five GCSE passes at grade A-C, NVQ level 2 or equivalent.
- EXPERIENCE A minimum of three years' general clerical/administrative experience in an office environment to include:
- Word processing experience.
- Dealing with the public in a working environment.
- Cash handling in a work environment.
- Where applicants do not hold the qualifications as outlined above, they must demonstrate a minimum of five years' experience in the above.
To apply today contact Leanne Garrett in the strictest confidence.
Administrative Assistant in Lisburn employer: VANRATH
Join a large public sector body in Lisburn as an Administrative Assistant, where you will be part of a supportive work culture that values teamwork and professional development. Enjoy a competitive hourly rate of £15.31 while contributing to the vital Environmental Health Service Unit, with opportunities for training and supervision of staff, ensuring your role is both meaningful and rewarding. This temporary position offers a structured 37-hour work week, allowing for a healthy work-life balance in a community-focused environment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Lisburn
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Admin Assistant role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the specific role. Familiarise yourself with their values and recent projects, so you can show them you're genuinely interested and ready to contribute to their team.
✨Tip Number 3
Practice common interview questions and answers with a friend or in front of a mirror. This will help you feel more confident and articulate when discussing your experience and how it aligns with the Admin Assistant position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Administrative Assistant in Lisburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrative Assistant role. Highlight relevant experience, especially in clerical and administrative tasks, and don’t forget to mention your cash handling skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role and how your experience aligns with the responsibilities listed in the job description.
Showcase Your Customer Service Skills:Since this role involves dealing with the public, make sure to highlight any customer service experience you have. We want to see how you handle enquiries and maintain a high level of service!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at VANRATH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with tasks like handling cash, processing applications, and maintaining records. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Customer Service Skills
Since this role involves dealing with the public and providing information, be prepared to discuss your customer service experience. Think of specific examples where you've successfully handled enquiries or resolved issues. This will demonstrate your ability to maintain a high level of service, which is crucial for the job.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you'd handle various situations, such as managing multiple tasks or dealing with difficult customers. Practice your responses by thinking through real-life examples from your past experience that highlight your problem-solving skills and adaptability.
✨Dress the Part and Be Punctual
First impressions matter! Dress professionally to convey that you take the opportunity seriously. Also, plan to arrive early for the interview. This not only shows punctuality but also gives you a moment to relax and gather your thoughts before the interview begins.
