At a Glance
- Tasks: Provide essential admin support to the Building Control team and manage correspondence.
- Company: Join a large public sector body in Lisburn with a supportive work culture.
- Benefits: Flexible working hours, competitive pay at £15.31ph, and valuable experience.
- Other info: Opportunity for professional growth and training in a collaborative team.
- Why this job: Gain hands-on experience in a dynamic environment while supporting your community.
- Qualifications: 5 GCSEs including English and Maths, plus 1 year of admin experience.
The predicted salary is between 30000 - 40000 £ per year.
Vanrath are recruiting for an Administrative Assistant on behalf of a large public sector body in Lisburn on a temporary basis. 37 hours 9am to 5pm temporary £15.31ph.
The Administrative Assistant will be responsible for providing secretarial and administrative support for Building Control Services and supervision of appointed staff.
What you'll do
- Administrative Support
- Provide general clerical and administrative support to the Building Control team.
- Process incoming and outgoing correspondence, emails and telephone enquiries.
- Maintain accurate electronic and manual filing systems.
- Input and retrieve data using Council IT systems and databases.
- Assist with scheduling inspections, appointments and meetings.
- Customer Service
- Deal courteously and professionally with members of the public, contractors, architects and other stakeholders.
- Respond to routine enquiries relating to Building Control services, referring complex matters to senior staff where appropriate.
- Records and Financial Administration
- Process Building Regulation applications and associated documentation.
- Record payments and assist with basic financial administration procedures.
- Maintain confidentiality and accuracy of records in line with GDPR and Council policies.
- Team Support
- Support Building Control Officers with administrative requirements relating to inspections and enforcement activities.
- General
- Comply with all Council policies including Health & Safety, Equality, Data Protection and Safeguarding policies.
- Participate in training and development activities.
About you
Essential Criteria
- Qualifications
- A minimum of 5 GCSEs (Grades A-C), or equivalent, including English Language and Mathematics.
- Experience
- At least 1 year's clerical or administrative experience in an office environment.
Desirable Criteria
- Experience working within a local government or public sector environment.
- Experience using document management or case management systems.
- Knowledge of Building Control or regulatory services.
- Experience handling financial transactions or processing payments.
Administration Assistant Flexible Working Hours in Lisburn employer: VANRATH
Joining this large public sector body in Lisburn as an Administration Assistant offers a unique opportunity to contribute to vital community services while enjoying flexible working hours. The organisation fosters a supportive work culture that prioritises employee development and training, ensuring you can grow your skills in a meaningful role. With a commitment to public service and a collaborative environment, this position not only provides competitive pay but also the chance to make a real difference in the community.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant Flexible Working Hours in Lisburn
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector or local government. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the organisation. Understand their values and services, especially around Building Control. This will help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice common interview questions with a mate. Focus on your clerical experience and how it relates to the role. The more comfortable you are, the better you'll perform when it counts!
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, we love seeing candidates who take that extra step!
We think you need these skills to ace Administration Assistant Flexible Working Hours in Lisburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administration Assistant. Highlight your clerical and administrative experience, especially any relevant skills like handling correspondence or using IT systems. We want to see how you fit into our team!
Showcase Your Skills:In your application, don’t forget to showcase your customer service skills. Mention any experience dealing with the public or managing enquiries, as this is key for the role. We love seeing how you can communicate effectively!
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate straightforward applications that get to the point without unnecessary fluff!
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you understand the role of an Administrative Assistant in a public sector environment. Familiarise yourself with Building Control services and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare examples from your past clerical or administrative roles that highlight your skills. Think about times when you dealt with customer enquiries, maintained filing systems, or processed payments. Being able to share specific experiences will demonstrate your capability and fit for the role.
✨Brush Up on IT Skills
Since the job involves using Council IT systems and databases, it’s a good idea to review any relevant software you’ve used before. If you have experience with document management systems, be ready to discuss how you used them effectively in previous roles.
✨Be Professional and Personable
As you'll be dealing with the public and various stakeholders, it's crucial to convey professionalism and approachability during the interview. Practice your communication skills and think about how you would handle different types of enquiries. A friendly yet professional demeanour can make a great impression!
