At a Glance
- Tasks: Provide essential admin support and customer service for Building Control Services.
- Company: Join a large public sector body in Lisburn with a supportive team.
- Benefits: Earn £15.31 per hour, enjoy a 37-hour work week, and gain valuable experience.
- Other info: Opportunity to learn about local government and enhance your career.
- Why this job: Make a difference in your community while developing your administrative skills.
- Qualifications: 5 GCSEs including English and Maths, plus 1 year of office experience.
The predicted salary is between 30000 - 40000 £ per year.
Vanrath are recruiting for an Administrative Assistant on behalf of a large public sector body in Lisburn on a temporary basis. 37 hours, 9am to 5pm, temporary £15.31ph.
The Administrative Assistant will be responsible for providing secretarial and administrative support for Building Control Services and supervision of appointed staff.
What you'll do
- Administrative Support
- Provide general clerical and administrative support to the Building Control team.
- Process incoming and outgoing correspondence, emails and telephone enquiries.
- Maintain accurate electronic and manual filing systems.
- Input and retrieve data using Council IT systems and databases.
- Assist with scheduling inspections, appointments and meetings.
- Customer Service
- Deal courteously and professionally with members of the public, contractors, architects and other stakeholders.
- Respond to routine enquiries relating to Building Control services, referring complex matters to senior staff where appropriate.
- Records and Financial Administration
- Process Building Regulation applications and associated documentation.
- Record payments and assist with basic financial administration procedures.
- Maintain confidentiality and accuracy of records in line with GDPR and Council policies.
- Team Support
- Support Building Control Officers with administrative requirements relating to inspections and enforcement activities.
- General
- Comply with all Council policies including Health & Safety, Equality, Data Protection and Safeguarding policies.
- Participate in training and development activities.
About you
Essential Criteria
- Qualifications
- A minimum of 5 GCSEs (Grades A-C), or equivalent, including English Language and Mathematics.
- Experience
- At least 1 year's clerical or administrative experience in an office environment.
Desirable Criteria
- Experience working within a local government or public sector environment.
- Experience using document management or case management systems.
- Knowledge of Building Control or regulatory services.
- Experience handling financial transactions or processing payments.
Admin and Reception Assistant in Lisburn employer: VANRATH
Joining this large public sector body in Lisburn as an Admin and Reception Assistant offers a unique opportunity to contribute to the community while enjoying a supportive work culture that values professional development. With a focus on employee growth, you will benefit from comprehensive training and development activities, ensuring you thrive in your role. The organisation promotes a collaborative environment where teamwork is encouraged, making it an excellent place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Admin and Reception Assistant in Lisburn
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector or local government. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for the interview by researching the Building Control Services. Knowing their recent projects or challenges shows you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your customer service skills! Since you'll be dealing with the public, role-play common scenarios with a friend to boost your confidence and response time.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and you’re in the loop for any updates or additional opportunities.
We think you need these skills to ace Admin and Reception Assistant in Lisburn
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Admin and Reception Assistant role. Highlight your clerical and administrative experience, especially any work in public sector environments. We want to see how your skills match what we're looking for!
Showcase Your Skills:In your application, don’t forget to showcase your customer service skills. Mention any experience dealing with the public or managing enquiries, as this is key for the role. We love seeing how you can communicate effectively!
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the point!
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you understand the role of an Administrative Assistant in a public sector context. Familiarise yourself with Building Control services and the specific tasks mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare examples from your past clerical or administrative roles that highlight your skills. Think about times when you dealt with customer enquiries, managed correspondence, or maintained filing systems. Be ready to discuss how these experiences make you a great fit for the job.
✨Brush Up on IT Skills
Since you'll be using Council IT systems and databases, it’s a good idea to review any relevant software you’ve used before. If you have experience with document management systems, mention it! Being tech-savvy can set you apart from other candidates.
✨Practice Professionalism
As you'll be dealing with the public and various stakeholders, demonstrate your customer service skills during the interview. Practice responding to common queries politely and professionally. This will show that you can handle the responsibilities of the role with ease.
