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- Tasks: Provide essential admin support in a fast-paced, confidential environment.
- Company: Join a well-established public-facing organisation in Greater Belfast.
- Benefits: Competitive salary and full-time hours with a supportive team.
- Why this job: Make a difference by supporting client-facing teams and enhancing service delivery.
- Qualifications: Experience in admin roles and active CTC clearance required.
- Other info: Opportunity for growth in a dynamic public sector environment.
The predicted salary is between 24796 - 25989 £ per year.
Location: Greater Belfast area
Contract: Temporary - 6 months
Hours: Full-time, 35 hours per week (Monday-Friday)
Salary: Circa £24,796 - £25,989 per annum
Security Clearance: Active CTC clearance is essential
We are supporting a well-established public-facing organisation with the appointment of an experienced Administrator on a temporary 6-month basis. This role sits within a busy services administration function and will suit someone comfortable working in a confidential, fast-paced environment supporting client-facing teams. Please note: candidates must already hold valid Counter Terrorist Check (CTC) clearance to be considered.
The Role
The postholder will provide professional and efficient administrative support across multiple service areas, with a strong focus on diary management, client liaison, record keeping and compliance. Key responsibilities will include:
- Providing comprehensive administrative and clerical support, including correspondence, filing, scanning and document preparation
- Booking and coordinating appointments using electronic systems
- Managing electronic diaries for clinical and administrative staff
- Liaising with clients by telephone and email in a professional and sensitive manner
- Arranging meetings, preparing agendas and taking minutes when required
- Maintaining accurate electronic and paper records in line with GDPR and data protection policies
- Supporting internal teams with ad hoc administrative requests, projects and events
- Ensuring compliance with organisational policies, procedures and confidentiality requirements
Essential Criteria
Applicants must demonstrate:
- Proven experience in an administrative or office support role
- Strong organisational skills with the ability to manage multiple priorities
- Experience using electronic booking systems, databases and Microsoft Office
- Excellent communication skills, with the ability to deal sensitively with confidential or distressing information
- A flexible, team-focused approach to work
- Active CTC clearance (essential - candidates without CTC cannot be considered)
Desirable
- Experience working in a public sector, healthcare or client-facing environment
- Familiarity with GDPR, data protection and records management procedures
For more information, please contact Ethan Boylan today.
Administrator (Immediate Start) in Holywood employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator (Immediate Start) in Holywood
✨Tip Number 1
Network like a pro! Reach out to your connections in the Greater Belfast area and let them know you're on the hunt for an Administrator role. Sometimes, a friendly nudge can lead to opportunities that aren't even advertised.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative tasks. Think about how you would handle diary management or client liaison scenarios. We want you to shine when it comes to showcasing your skills!
✨Tip Number 3
Don’t forget to highlight your CTC clearance during conversations with potential employers. It’s a big deal and shows you’re ready to hit the ground running without any delays!
✨Tip Number 4
Apply through our website for the best chance of landing that job! We make it easy for you to showcase your experience and skills directly to employers looking for someone just like you.
We think you need these skills to ace Administrator (Immediate Start) in Holywood
Some tips for your application 🫡
Show Off Your Experience: Make sure to highlight your previous administrative roles in your application. We want to see how your experience aligns with the responsibilities listed, like diary management and client liaison.
Be Clear and Concise: When writing your application, keep it straightforward. Use bullet points for key skills and experiences to make it easy for us to see why you’re a great fit for the role.
Tailor Your Application: Don’t just send a generic application! Tailor it to reflect the specific requirements of this Administrator role. Mention your familiarity with GDPR and data protection if you have it!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at VanRath
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of the Administrator role. Brush up on diary management, client liaison, and compliance procedures. Being able to discuss your relevant experience confidently will show that you’re the right fit for the job.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple priorities in previous roles. Think about specific situations where your organisational skills made a difference. This will help demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly and Professionally
Since this role involves liaising with clients, practice your communication skills. Be ready to explain how you handle sensitive information and maintain professionalism, especially when dealing with distressing situations.
✨Understand Compliance and Data Protection
Familiarise yourself with GDPR and data protection policies, as these are crucial for the role. Be prepared to discuss how you’ve ensured compliance in past positions, which will show your commitment to confidentiality and organisational policies.
