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- Tasks: Be the welcoming face of our office and coordinate meetings and events.
- Company: Join a leading Legal/Professional Services organisation with a stellar reputation.
- Benefits: Enjoy flexible working hours and a competitive salary of £24,765.
- Why this job: This role offers variety, collaboration, and the chance to make a real impact.
- Qualifications: 12 months' experience in a professional office is preferred; strong communication skills are essential.
- Other info: This is a hands-on role perfect for someone who thrives in a dynamic environment.
The predicted salary is between 24765 - 24765 £ per year.
Front of House & Facilities Coordinator / Belfast / Fantastic Company
VANRATH are excited to be working alongside a leading Legal/Professional Services organisation with a great reputation for the recruitment of a Workplace Coordinator.
This is a role in the company\’s Belfast office. This is a Monday – Friday position – Flexibility can also be offered – later start or early finish.
Salary is £24,765 37.5 hours a week
Permanent position.
This is an Amazing company!
We\’re looking for an organised, proactive, and people-focused Workplace Coordinator to join our team. You\’ll play a central role in keeping our office running smoothly, ensuring a welcoming experience for visitors, and coordinating meetings and events from start to finish.
What You\’ll Do
- Be the face of the office: greet clients and visitors with professionalism and warmth.
- Coordinate meeting rooms, events, catering, AV setup, and hospitality with precision.
- Handle incoming/outgoing mail, couriers, and deliveries.
- Maintain office supplies, kitchens, and shared areas – neat, stocked, and ready.
- Respond to internal and external queries efficiently (via phone/email).
- Assist with printing, scanning, and general administrative support.
- Liaise with suppliers, contractors, and caterers to deliver high-quality service.
- Occasionally support early morning or evening events (pre-agreed hours).
What You\’ll Bring
- At least 12 months\’ experience in a professional office environment (legal/professional services a plus).
- Confident using Outlook, Word, and AV tools.
- Smart, polished, and personable with a \’can-do\’ mindset.
- Calm under pressure, adaptable, and solutions-oriented.
- Excellent communication and time management skills.
This is a hands-on role for someone who thrives on variety, takes pride in a well-run office, and enjoys working in a collaborative, client-facing environment.
For more information on this role please contact Phil Doherty @ VANRATH for a confidential chat.
INDPD
Vanrath have been an absolute pleasure to work with from initial job discussions to job offer and I would recommend them as the first point of call for anyone looking for exciting new opportunities.
I had a great experience with Vanrath, who got me through the door to my current workplace, and have been supportive through and through. I was invited for a face-to-face meet up before securing my place at work for a get to know, and it has been an absolute pleasure.
Vanrath have been fantastic in helping me gain employment in my chosen field. They have been extremely helpful throughout, easy to talk to, and regularly went above and beyond to ensure I was happy at my current place of employment. I hope to continue to work with them in future.
#J-18808-Ljbffr
Front of House & Facilities Coordinator / Belfast employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Front of House & Facilities Coordinator / Belfast
✨Tip Number 1
Familiarise yourself with the company culture and values of the organisation you're applying to. This will help you align your responses during any interviews or conversations, showing that you are a good fit for their team.
✨Tip Number 2
Network with current or former employees of the company on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the role and the office environment, which can be invaluable during your application process.
✨Tip Number 3
Prepare specific examples from your past experiences that demonstrate your organisational skills and ability to handle multiple tasks. Being able to articulate these examples clearly will set you apart in interviews.
✨Tip Number 4
Showcase your communication skills by being proactive in following up after your application. A polite email expressing your enthusiasm for the role can leave a positive impression and keep you on their radar.
We think you need these skills to ace Front of House & Facilities Coordinator / Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in a professional office environment, particularly any roles that involved client interaction or event coordination. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and proactive attitude. Mention specific examples of how you've successfully managed office tasks or events in the past, and express your enthusiasm for working in a collaborative environment.
Highlight Relevant Skills: In your application, emphasise your proficiency with tools like Outlook and Word, as well as your ability to handle AV setups and hospitality services. Make it clear that you are calm under pressure and adaptable to changing situations.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is crucial for a Front of House role.
How to prepare for a job interview at VanRath
✨Show Your People Skills
As a Front of House & Facilities Coordinator, you'll be the first point of contact for clients and visitors. Make sure to demonstrate your warm and professional demeanour during the interview. Share examples of how you've successfully interacted with clients or handled difficult situations in the past.
✨Highlight Your Organisational Skills
This role requires excellent organisational abilities. Be prepared to discuss how you manage multiple tasks, coordinate events, and maintain office supplies. Use specific examples from your previous experience to illustrate your proactive approach to keeping things running smoothly.
✨Familiarise Yourself with AV Tools
Since the job involves setting up AV equipment for meetings and events, it's crucial to show your confidence in using these tools. Brush up on any relevant software or equipment before the interview, and be ready to discuss your experience with them.
✨Demonstrate Adaptability
The role may require flexibility in working hours and handling unexpected challenges. Prepare to share instances where you've had to adapt quickly to changing circumstances or solve problems on the spot. This will showcase your calmness under pressure and solutions-oriented mindset.