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- Tasks: Manage work orders, oversee invoices, and ensure KPI targets are met.
- Company: Leading Facilities Management company redefining operational support in Northern Ireland.
- Benefits: Competitive salary, generous holiday entitlement, and professional development opportunities.
- Other info: Dynamic environment with a focus on safety and efficiency.
- Why this job: Join a supportive team and make a real impact in facilities management.
- Qualifications: 3 years' experience in facilities or contract administration and strong communication skills.
The predicted salary is between 30000 - 40000 £ per year.
Join a leading name in Facilities Management delivering essential services across Northern Ireland who are redefining how maintenance and operational support are provided in dynamic, live environments, ensuring safety, efficiency, and minimal disruption for clients.
Salary / Benefits
- Competitive salary tailored to your experience
- Generous holiday entitlement
- Opportunities for professional development
- Supportive team environment
About your next employer
A dedicated Facilities Management Services Division specialises in delivering both planned and reactive maintenance solutions for public sector clients across Northern Ireland. With an in-house team committed to excellence, the company prides itself on high safety standards, effective client communication, and efficient project delivery.
About you
- Minimum of 3 years' relevant experience in facilities or contract administration
- Strong organisational and communication skills
- Proficient with client portals and work management software
- Detail-oriented with the ability to manage multiple priorities
- Positive attitude with a proactive approach to problem-solving
- Holds at least 5 GCSEs A-C, including Maths and English
What you'll do
- Manage and coordinate works orders received via the Education Authority portal "Manhattan"
- Upload and allocate tasks within the "Mobile Work Manager" system
- Oversee invoices and maintain accurate accounts
- Track, report, and ensure KPI targets are met
- Generate reports on work progress and performance
- Liaise effectively with site operatives, subcontractors, and stakeholders
- Keep work status updated daily and submit timely assessments to clients
- Support the Contracts Manager with various contractual and administrative duties
Facilities Contracts Administrator employer: VANRATH
Contact Detail:
VANRATH Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Contracts Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. Attend industry events or join online forums where you can meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to facilities management and think of examples from your experience that align with their goals. This will show them you're genuinely interested and a great fit!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you on their radar and shows your enthusiasm for the role.
✨Tip Number 4
Apply directly through our website! We often have exclusive listings that you won’t find elsewhere. Plus, it gives us a chance to see your application first-hand and consider you for other roles that might suit your skills.
We think you need these skills to ace Facilities Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in facilities or contract administration. We want to see how your skills match up with what we're looking for, so don’t be shy about showcasing your organisational and communication prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Contracts Administrator role. Share specific examples of how you've managed multiple priorities and tackled problems proactively in past roles.
Show Off Your Tech Skills: Since we use client portals and work management software like 'Manhattan' and 'Mobile Work Manager', it’s a good idea to mention any relevant tech skills you have. If you’ve worked with similar systems before, let us know!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you understand the ins and outs of facilities management and contract administration. Brush up on your knowledge of client portals like 'Manhattan' and work management software, as well as the specific services the company provides. This will show that you're genuinely interested and prepared.
✨Showcase Your Organisational Skills
Since the role requires strong organisational abilities, be ready to discuss how you've managed multiple priorities in past roles. Prepare examples that highlight your attention to detail and how you’ve successfully coordinated tasks or projects.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Think about how you can demonstrate your ability to liaise with various stakeholders, including site operatives and subcontractors, during the interview.
✨Bring a Positive Attitude
A proactive approach to problem-solving is essential. Be prepared to share instances where you've tackled challenges head-on. Your positive attitude can set you apart, so let it shine through in your responses and body language during the interview.