At a Glance
- Tasks: Support the CEO and Directors with organisation, communication, and meeting preparation.
- Company: Dynamic organisation based in Belfast with a focus on strategic operations.
- Benefits: Competitive hourly rate, professional experience, and a chance to work at an executive level.
- Other info: Opportunity for growth and development in a prestigious setting.
- Why this job: Join a fast-paced environment and make a real impact on executive operations.
- Qualifications: 2 years of experience in a similar role and excellent organisational skills.
The predicted salary is between 19 - 19 £ per hour.
- Vanrath are recruiting for an experienced
- Executive Officer to CEO on behalf of our client based in
Belfast for a short-term temp contract .
About the role
An opportunity has arisen to be part of a dynamic Executive level team - working predominantly for the CEO (but also supporting the other Directors as required) this individual should be meticulously organised, have the ability to multitask, remain calm under pressure and manage ever changing priorities.
The successful candidate will be tasked with supporting the Directors to ensure they bring order to hectic and demanding schedules and workloads, enabling them to focus on delivery of the strategic and operational business requirements.
- Details
- Temporary cover
- Exceptional opportunity - Exciting role
Key Responsibilities
- Diary management for Directorate Team (CEO, Associate Director of Operations and Commercial Director).
- Internal and external meeting preparation for CEO, including collation of all necessary Agendas, previous minutes and briefing information.
- CEO email management.
- Screen and direct phone calls.
- Ordering Stationary Supplies for office.
- Organisation of Directorate meet and greets
- Co-ordination of dignitary visits in conjunction with Head of Operations, depending on level.
- Development of presentations as required by Directors.
- Preparing and distribution of meeting agendas as required
- Minute taking for meetings such as Senior Executive Team, Directorate, Board Meetings, adhoc HR meetings and Finance and Risk Committee Meeting
- Assume the role of Staff Communications Forum Secretary
- Liaising with relevant departments to get information needed by CEO for meetings.
- Ad Hoc PA Duties for Chair of the Board.
- Room booking and hospitality requests for internal meetings.
- Organise hospitality such as teas and coffees for meetings as required.
- Ensuring Boardroom and open areas of Directorate Suite are tidy and ready to greet visitors
- Sending emails / letters on behalf of the CEO.
- Support the Directorate team in fulfilling business requirements and working in a proactive manner anticipating the needs of the CEO / Directors.
- Drafting messaging for The Riveter (internal communications system) on behalf of the CEO
- Travel bookings for Directorate and the wider business.
- International Roaming Mobile Requirements in line with travel plans
- Facilitating Staff Group hotel enquiries
- Compilation of Board Reports, and distribution of these to Board of Directors
- Produce reports as required
- Internal events guest list management in conjunction with Event Manager and Marketing departments
- To communicate fluently and confidently without supervision.
- To undertake your duties in such a way as to enhance and protect the reputation and public profile of TBL International.
- Compliance with Titanic Belfast Health & Safety Policies and Procedures
- Proactive and positive approach to embracing organisational Health & Safety culture
- Ensure adherence to and compliance with all GDPR / Data Protection related policies and procedures
- Any other duties as delegated by the CEO or any other person designated in their absence
Person Specification
Essential
- 2 years previous experience in a similar role.
- Outstanding organisation and time management skills.
- Excellent communicator - verbal and written.
- Ability to multitask and prioritise multiple deadlines.
- Excellent IT Skills.
- Core Competencies
- Discretion & Confidentiality
- Tact
- Excellent verbal and non-verbal communication skills
- The ability to work within a team or on their own initiative
- Ability to multitask and react to changing priorities
- IND04
- #J-18808-Ljbffr
Executive Assistant to CEO employer: VANRATH
Join a forward-thinking manufacturer in the Derry area as a Maintenance Technician, where you'll enjoy a stable dayshift role with an early finish every Friday. Our supportive team environment fosters professional growth, offering excellent training and development opportunities, ensuring you can advance your career while contributing to continuous improvement projects in a modern manufacturing facility.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like VANRATH can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like VANRATH; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like VANRATH.
We think you need these skills to ace Executive Assistant to CEO
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at VANRATH and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research VANRATH's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at VANRATH
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
