Receptionist / Admin in Dundonald

VANRATH is delighted to be partnering with a highly regarded professional services organisation to recruit a Receptionist / Administrator. This is a fantastic opportunity for an organised and customer-focused individual who enjoys working in a busy office environment where no two days are the same.

Acting as the face of the business, you'll provide a first-class reception service while supporting the wider team with a range of administrative and operational duties to ensure the office runs efficiently.

The Role

• Welcome clients, visitors and suppliers, ensuring a professional and positive first impression.
• Handle incoming telephone calls, transferring enquiries and taking accurate messages.
• Coordinate meeting room bookings, preparing rooms before meetings and resetting them afterwards.
• Organise refreshments and hospitality for meetings and events.
• Process incoming and outgoing mail, including scanning, filing and distributing correspondence.
• Assist with courier arrangements, document deliveries and occasional external errands where required.
• Manage office stationery and supplies, ensuring stock levels are maintained.
• Provide day-to-day administrative support to various business support teams.
• Assist with organising internal meetings, staff events and client functions, with occasional flexibility outside standard office hours.
• Arrange travel and accommodation bookings for colleagues when required.
• Maintain accurate records, update internal systems and complete routine data entry.
• Prepare and collate documents, ensuring accuracy and timely completion.
• Support health & safety procedures and assist with workplace compliance activities.
• Maintain confidentiality at all times when handling sensitive information.
• Contribute to continuous improvement initiatives and ensure company policies and procedures are followed.

About You

• Previous experience in a reception, administration or customer-facing office role.
• Excellent communication skills with a friendly and professional approach.
• Strong organisational skills with the ability to prioritise a varied workload.
• Proficient in Microsoft Office and comfortable learning new systems.
• High attention to detail and a proactive, flexible attitude.
• Ability to work independently while contributing positively as part of a wider team.
• Experience within a corporate or professional services environment would be advantageous but is not essential.

What's on Offer

• Opportunity to join a respected and established organisation.
• Varied role combining reception, administration and office support.
• Friendly, collaborative working environment.
• Competitive salary and attractive employee benefits package.