At a Glance
- Tasks: Provide top-notch admin support and manage daily operations for a public sector body.
- Company: Join a large public sector organisation in Craigavon with a focus on community service.
- Benefits: Flexible working hours, competitive pay, and valuable experience in a supportive environment.
- Other info: Opportunity to work across various locations and grow your career in the public sector.
- Why this job: Make a difference in your community while developing essential administrative skills.
- Qualifications: 5 GCSEs including Maths and English, plus relevant admin experience.
The predicted salary is between 29000 - 31000 £ per year.
Vanrath are recruiting for an Administrative Officer on behalf of a large public sector body in Craigavon on a temporary basis. 37 hours 9am to 5pm (A flexible working hours scheme is in operation). The postholder may be required to work at other locations across the Borough. Temporary Scale 4 £14.12ph.
About your next employer:
- To provide confidential and comprehensive administration support.
- The post will require a high level of customer service and ability to deal with and resolve issues using personal and professional judgement, building relationships with internal and external officers at all levels promoting the profile of the Council.
- Acting as first point of contact for the function, creating/maintaining databases, filing, preparation of reports, correspondence, documents, presentations, printing, managing incoming/outgoing mail, receiving and directing of telephone calls.
- Assist with the effective and efficient daily management of the Building Maintenance Site Helpdesk and Minor Work Requests System including logging and monitoring work requests, liaising with relevant maintenance staff, keeping stakeholders updated, reporting on tasks through to completion, collation of data measured against agreed KPIs.
- Liaise with other departments within the Council to ensure all administrative and financial matters are dealt with efficiently and effectively.
- Deal with enquiries and complaints in line with Council's Complaints Handling Policy.
- Screen and direct calls as appropriate and log within the Department's data management system.
- Assist Officers in maintaining accurate records and systems including collecting, reviewing, collating and presenting information to management, ensuring files/documents are held and maintained in line with Statutory, Service and Council requirements.
- Undertake research required and obtain information to help in the preparation of Freedom of Information responses and corporate complaints for the Service area, ensuring that FOI obligations and Complaints Procedure requirements are met.
- Operate the Council's computerised Purchase Ordering system including raising requisitions as requested by officers, marking goods received and ensuring efficient and timely processing of invoices in accordance with financial regulations.
- Develop and maintain records and assist with analysis of financial data and financial reports, reconciling financial data and verification expenditure in accordance with financial regulations.
- Research and collate data including preparing papers, developing reports, and statistics as requested and monitoring follow-up correspondence.
- Assist Technical and Procurement Officers with the tender and quotation process in line with Council's Procurement Policy, including collation of information and preparation of tender documents.
- Ensure an excellent standard of customer service including reception and liaison with other departments of the Council, external agencies, professional bodies and members of the public.
- Be flexible and collaborative and actively support all colleagues and other activities or processes which impact on the performance of the Service.
About you:
- Essential: 5 GCSEs (Grades A-C) including Mathematics & English Language or equivalent.
- One year's relevant administrative experience in each of the following: Data input; Administration of accounts/invoices; Dealing with confidential/sensitive information.
To apply today contact Leanne Garrett in the strictest confidence.
Temporary administration officer in Craigavon employer: VANRATH
Join a large public sector body in Craigavon as a Temporary Administration Officer, where you will benefit from a supportive work culture that values flexibility and collaboration. With opportunities for professional growth and development, this role offers a chance to make a meaningful impact while providing essential administrative support to the community. Enjoy a competitive hourly rate and the chance to work within a dynamic team dedicated to delivering excellent customer service.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary administration officer in Craigavon
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Administrative Officer role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Tailor your responses to show how your skills align with their needs, especially in customer service and administration. We want to see you shine!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to build your confidence. Focus on articulating your experience with data management and handling sensitive information, as these are key for the role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Temporary administration officer in Craigavon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Temporary Administration Officer. Highlight your relevant experience in administration, customer service, and handling confidential information. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific examples from your past experiences that demonstrate your ability to manage tasks like data input and customer service.
Showcase Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to present their work neatly and accurately, as it reflects your professionalism.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to us directly. Plus, you’ll find all the info you need about the role right there!
How to prepare for a job interview at VANRATH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Temporary Administration Officer. Familiarise yourself with tasks like managing databases, handling customer inquiries, and supporting financial processes. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Customer Service Skills
Since this position requires a high level of customer service, prepare examples from your past experiences where you've successfully dealt with customers or resolved issues. Highlight your ability to build relationships and handle complaints effectively, as this will be crucial for the role.
✨Be Ready for Practical Scenarios
Expect to face practical scenarios during the interview that may involve data management or dealing with enquiries. Practice how you would approach these situations, perhaps by role-playing with a friend. This will help you think on your feet and respond confidently when similar questions arise.
✨Demonstrate Flexibility and Team Spirit
The job requires collaboration and flexibility, so be prepared to discuss how you've worked well in teams and adapted to changing circumstances in previous roles. Share specific examples that highlight your willingness to support colleagues and contribute positively to the workplace environment.
