At a Glance
- Tasks: Provide top-notch admin support and manage daily operations for a public sector body.
- Company: Join a large public sector organisation in Craigavon with a focus on community service.
- Benefits: Flexible working hours, competitive pay, and valuable experience in a supportive environment.
- Other info: Opportunity to work across various locations and grow your career in public service.
- Why this job: Make a difference in your community while developing essential administrative skills.
- Qualifications: 5 GCSEs including Maths and English, plus relevant admin experience.
The predicted salary is between 29000 - 32000 £ per year.
Vanrath are recruiting for an Administrative Officer on behalf of a large public sector body in Craigavon on a temporary basis. 37 hours 9am to 5pm (A flexible working hours scheme is in operation). The postholder may be required to work at other locations across the Borough. Temporary Scale 4 £14.12ph.
About your next employer:
- To provide confidential and comprehensive administration support.
- The post will require a high level of customer service and ability to deal with and resolve issues using personal and professional judgement, building relationships with internal and external officers at all levels promoting the profile of the Council.
- Acting as first point of contact for the function, creating/maintaining databases, filing, preparation of reports, correspondence, documents, presentations, printing, managing incoming/outgoing mail, receiving and directing of telephone calls.
- Assist with the effective and efficient daily management of the Building Maintenance Site Helpdesk and Minor Work Requests System including logging and monitoring work requests, liaising with relevant maintenance staff, keeping stakeholders updated, reporting on tasks through to completion, collation of data measured against agreed KPIs.
- Liaise with other departments within the Council to ensure all administrative and financial matters are dealt with efficiently and effectively.
- Deal with enquiries and complaints in line with Council's Complaints Handling Policy.
- Screen and direct calls as appropriate and log within the Department's data management system.
- Assist Officers in maintaining accurate records and systems including collecting, reviewing, collating and presenting information to management, ensuring files/documents are held and maintained in line with Statutory, Service and Council requirements.
- Undertake research required and obtain information to help in the preparation of Freedom of Information responses and corporate complaints for the Service area, ensuring that FOI obligations and Complaints Procedure requirements are met.
- Operate the Council's computerised Purchase Ordering system including raising requisitions as requested by officers, marking goods received and ensuring efficient and timely processing of invoices in accordance with financial regulations.
- Develop and maintain records and assist with analysis of financial data and financial reports, reconciling financial data and verification expenditure in accordance with financial regulations.
- Research and collate data including preparing papers, developing reports, and statistics as requested and monitoring follow-up correspondence.
- Assist Technical and Procurement Officers with the tender and quotation process in line with Council's Procurement Policy, including collation of information and preparation of tender documents.
- Ensure an excellent standard of customer service including reception and liaison with other departments of the Council, external agencies, professional bodies and members of the public.
- Be flexible and collaborative and actively support all colleagues and other activities or processes which impact on the performance of the Service.
About you:
- Essential: 5 GCSEs (Grades A-C) including Mathematics & English Language or equivalent.
- One year's relevant administrative experience in each of the following: Data input; Administration of accounts/invoices; Dealing with confidential/sensitive information.
To apply today contact Leanne Garrett in the strictest confidence.
Temporary Administration Coordinator Immediate in Craigavon employer: VANRATH
Join a large public sector body in Craigavon, where you will be part of a supportive and collaborative work culture that values flexibility and professional growth. With a focus on delivering excellent customer service and comprehensive administrative support, this role offers the opportunity to develop your skills while contributing to meaningful community services. Enjoy a competitive hourly rate and the chance to work in a dynamic environment that prioritises employee well-being and development.
StudySmarter Expert Advice🤫
We think this is how you could land Temporary Administration Coordinator Immediate in Craigavon
✨Tip Number 1
Get to know the company! Research their values and recent projects. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Practice makes perfect! Prepare for common interview questions related to administration roles. Think about how your past experiences align with the job description and be ready to share specific examples.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email. It shows appreciation and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Temporary Administration Coordinator Immediate in Craigavon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administration Coordinator. Highlight your relevant experience, especially in customer service and administration tasks, to show us you’re the perfect fit for the job.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you want to work with us at StudySmarter and how your skills align with the responsibilities outlined in the job description. Keep it concise but impactful!
Showcase Your Skills:Don’t forget to showcase your skills in data management and financial administration. We want to see how you’ve successfully handled similar tasks in the past, so give us some solid examples!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s quick and easy, and it ensures your application gets to the right place without any hiccups!
How to prepare for a job interview at VANRATH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing databases, handling customer service, and dealing with financial data. This will help you confidently discuss how your skills align with what they’re looking for.
✨Showcase Your Customer Service Skills
Since this role requires a high level of customer service, prepare examples from your past experiences where you successfully resolved issues or built relationships. Be ready to explain how you handle complaints and ensure satisfaction, as this will demonstrate your fit for the position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and judgement. Think of scenarios where you had to deal with confidential information or manage multiple tasks. Practising these responses will help you articulate your thought process during the interview.
✨Be Ready to Discuss Data Management
Since the role involves maintaining accurate records and managing data, brush up on your experience with data input and reporting. Be prepared to discuss any relevant software you’ve used and how you ensure accuracy and compliance with regulations.
