At a Glance
- Tasks: Provide top-notch admin support and manage various tasks for a public sector body.
- Company: Join a large public sector organisation in Craigavon with a supportive team.
- Benefits: Flexible working hours, competitive pay, and valuable experience in administration.
- Other info: Opportunity for growth and collaboration in a dynamic work environment.
- Why this job: Make a difference in your community while developing essential skills.
- Qualifications: 5 GCSEs including Maths and English, plus relevant admin experience.
The predicted salary is between 27000 - 30000 £ per year.
Vanrath are recruiting for an Administrative Officer on behalf of a large public sector body in Craigavon on a temporary basis. 37 hours 9am to 5pm (A flexible working hours scheme is in operation). The postholder may be required to work at other locations across the Borough.
Temporary Scale 4 £14.12ph
About your next employer
To provide confidential and comprehensive administration support. The post will require a high level of customer service and the ability to deal with and resolve issues using personal and professional judgement, building relationships with internal and external officers at all levels promoting the profile of the Council.
- Acting as first point of contact for the function
- Creating/maintaining databases
- Filing, preparation of reports, correspondence, documents, presentations, printing
- Managing incoming/outgoing mail
- Receiving and directing telephone calls
- Assisting with the effective and efficient daily management of the Building Maintenance Site Helpdesk and Minor Work Requests System including logging and monitoring work requests, liaising with relevant maintenance staff, keeping stakeholders updated, reporting on tasks through to completion, collation of data measured against agreed KPIs
- Liaising with other departments within the Council to ensure all administrative and financial matters are dealt with efficiently and effectively
- Dealing with enquiries and complaints in line with the Council's Complaints Handling Policy
- Screening and directing calls as appropriate and logging within the Department's data management system
- Assisting Officers in maintaining accurate records and systems including collecting, reviewing, collating and presenting information to management, ensuring files/documents are held and maintained in line with Statutory, Service and Council requirements
- Undertaking research required and obtaining information to help in the preparation of Freedom of Information responses and corporate complaints for the Service area, ensuring that FOI obligations and Complaints Procedure requirements are met
- Operating the Council's computerised Purchase Ordering system including raising requisitions as requested by officers, marking goods received and ensuring efficient and timely processing of invoices in accordance with financial regulations
- Developing and maintaining records and assisting with analysis of financial data and financial reports, reconciling financial data and verifying expenditure in accordance with financial regulations
- Researching and collating data including preparing papers, developing reports, and statistics as requested and monitoring follow-up correspondence
- Assisting Technical and Procurement Officers with the tender and quotation process in line with the Council's Procurement Policy, including collation of information and preparation of tender documents
- Ensuring an excellent standard of customer service including reception and liaison with other departments of the Council, external agencies, professional bodies and members of the public
- Being flexible and collaborative and actively supporting all colleagues and other activities or processes which impact on the performance of the Service
About you
Essential:
- 5 GCSEs (Grades A-C) including Mathematics & English Language or equivalent
- One year's relevant administrative experience in each of the following: Data input; Administration of accounts/invoices; Dealing with confidential/sensitive information
To apply today contact Leanne Garrett in the strictest confidence.
Administration Officer Full Time Temporary in Craigavon employer: VANRATH
Join a large public sector body in Craigavon, where you will be part of a supportive and collaborative work culture that values flexibility and professional growth. As an Administration Officer, you will enjoy comprehensive training opportunities, a competitive hourly rate, and the chance to make a meaningful impact within the community while working in a dynamic environment that prioritises excellent customer service and teamwork.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Officer Full Time Temporary in Craigavon
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practise common interview questions and think of examples from your experience that showcase your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It also keeps you fresh in the interviewer's mind as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Administration Officer Full Time Temporary in Craigavon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Administration Officer. Highlight your relevant experience, especially in customer service and administration tasks, as these are key for this position.
Showcase Your Skills:Don’t forget to showcase your skills in data management and financial administration. Mention any specific software or systems you’ve used that relate to the job description, as this will make us sit up and take notice!
Be Clear and Concise:When writing your application, keep it clear and concise. Use bullet points where possible to make it easy for us to read through your qualifications and experiences quickly.
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at VANRATH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing databases, handling customer service, and dealing with complaints. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Customer Service Skills
Since this role requires a high level of customer service, prepare examples from your past experiences where you successfully resolved issues or built relationships. Be ready to discuss how you handle difficult situations and maintain professionalism under pressure.
✨Be Ready for Practical Scenarios
Expect to be asked about specific scenarios related to administration tasks, such as managing incoming calls or preparing reports. Think of relevant examples beforehand and practice articulating them clearly, showing your problem-solving skills and attention to detail.
✨Demonstrate Flexibility and Team Spirit
This position values collaboration and flexibility, so be prepared to discuss how you’ve worked well in teams and adapted to changing circumstances. Highlight any experiences where you supported colleagues or contributed to team goals, as this will resonate well with the interviewers.
