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- Tasks: Support HR with admin duties, customer service, and data management.
- Company: Join a leading public sector organisation in Belfast.
- Benefits: Enjoy hybrid working, stability, and a supportive team environment.
- Why this job: Gain valuable experience in a dynamic role with potential for extension.
- Qualifications: 2 A-Levels and 5 GCSEs or 4 years admin experience required.
- Other info: Opportunity to work from home and develop essential skills.
The predicted salary is between 24000 - 30000 £ per year.
VANRATH are delighted to be recruiting for a Clerical Officer to join a prominent public sector organisation in Belfast. This is an excellent opportunity for someone seeking a stable and rewarding administrative career in a dynamic and supportive environment. This role offers variety, responsibility, and the chance to be part of a vital team supporting the effective functioning of a key institution.
The successful candidate will support a wide range of administrative and customer-facing duties within the HR Office. The post-holder will be responsible for ensuring the smooth running of internal processes and maintaining high standards of service.
Key Responsibilities:- Delivering a high-quality customer service to both internal and external stakeholders
- Managing own workload effectively to meet agreed objectives and deadlines
- Providing clear and accurate information using organisational policies and procedures
- Supporting a range of administrative functions such as diary management, filing, and photocopying
- Inputting and maintaining data on various databases and electronic systems
- Managing and distributing incoming/outgoing mail and correspondence, and handling generic mailbox queries
- Organising and supporting meetings, visits, and events, including issuing papers, arranging hospitality and logistics
- Recording key meeting information to support the production of accurate minutes
- Collating and gathering information as required for reports or submissions
- Using Microsoft Office and internal software systems to draft and format documents
- Maintaining well-organised paper and electronic filing systems
- Processing invoices through the organisation's payment system
- Ensuring full compliance with internal policies including Equal Opportunities and Dignity at Work
- Performing other reasonable duties as required
Essential Criteria (either option below):
- Option 1: 2 GCE A-Levels (A*-C) in separate subjects AND 5 GCSEs (A*-C) including English and Maths Plus at least 2 years' experience in an administrative role demonstrating:
- Effective written and oral communication with a diverse range of stakeholders
- Strong organisational skills and attention to detail in delivering high-quality work to deadlines
- Proficiency in Microsoft Office for document creation and email correspondence
For more information, please contact Ethan Boylan today.
Benefits:Work From Home
Clerical Officer (Belfast 28k) employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Officer (Belfast 28k)
✨Tip Number 1
Familiarise yourself with the specific administrative processes and software used in public sector organisations. This knowledge will not only help you stand out during interviews but also demonstrate your commitment to understanding the role.
✨Tip Number 2
Network with current or former employees of the organisation. They can provide valuable insights into the company culture and expectations, which can be beneficial when discussing your fit for the role.
✨Tip Number 3
Prepare examples from your past experience that showcase your organisational skills and attention to detail. Be ready to discuss how you've effectively managed workloads and met deadlines in previous roles.
✨Tip Number 4
Demonstrate your customer service skills by preparing scenarios where you've successfully handled queries or complaints. This will show your ability to maintain high standards of service, which is crucial for this position.
We think you need these skills to ace Clerical Officer (Belfast 28k)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office, as these are key requirements for the Clerical Officer position.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the job description. Mention your experience with customer service and administrative tasks, and explain how you can contribute to the smooth running of the HR Office.
Highlight Relevant Experience: In your application, clearly outline your previous administrative roles and any specific achievements. Use examples that demonstrate your ability to manage workloads effectively and meet deadlines.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at VanRath
✨Showcase Your Organisational Skills
As a Clerical Officer, you'll need to manage your workload effectively. Be prepared to discuss specific examples of how you've organised tasks or projects in the past, highlighting your attention to detail and ability to meet deadlines.
✨Demonstrate Customer Service Excellence
This role involves delivering high-quality customer service. Think of instances where you've successfully handled customer queries or resolved issues, and be ready to share these experiences during the interview.
✨Familiarise Yourself with Microsoft Office
Proficiency in Microsoft Office is essential for this position. Brush up on your skills, especially in document creation and email correspondence, and be ready to discuss how you've used these tools in previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle various administrative tasks. Prepare for scenarios related to diary management, data entry, or organising meetings, and think through how you would approach these situations.
