At a Glance
- Tasks: Lead office operations and manage legal support services in a dynamic law firm.
- Company: Join a leading global law firm with a stellar reputation in Belfast.
- Benefits: Competitive salary, health screening, private medical insurance, and flexible benefits.
- Other info: Be part of a high-performance team with great retention rates.
- Why this job: Make a real impact while enjoying a hybrid work environment and excellent career growth.
- Qualifications: Experience as an Office Manager in a fast-paced professional services setting.
The predicted salary is between 50000 - 62000 € per year.
VANRATH are delighted to be assisting a leading Global Law firm in Belfast City Centre with the recruitment of a Senior Office Manager. The role will be performed Monday - Friday, based in Belfast City Centre with hybrid working. This is a permanent position with a salary of £50,000 - £62,000, which is highly competitive and negotiable, along with great benefits and flexibility.
Primary Objectives
- Oversee the full scope of office operations, including reception, meeting spaces, video conferencing, hospitality, events, facilities, supplier oversight, and office relocations.
- Lead Legal Support Services to deliver consistent, high-quality administrative support.
- Ensure smooth day-to-day operations while maintaining high service standards.
Key Relationships
- Digital Legal Delivery Partners (UK, US, and EMEA)
- Practice Management and Belfast senior leadership teams
- UK Senior Office Services Manager, Senior Premises Manager, and Senior Building Operations Manager (London)
- Global Office Operations leadership team
- External contractors, suppliers, and building management providers
Responsibilities
- Leadership & Management
- Provide leadership across Office Operations and Legal Support teams, promoting a high-performance environment.
- Oversee recruitment, performance management, development, and employee wellbeing.
- Represent the Belfast office in local, regional, and global projects.
- Legal Support
- Recruit, develop, and manage Practice Executives and Assistants.
- Allocate resources efficiently and maintain service quality standards.
- Office Operations & Events
- Manage client services, meeting facilities, video conferencing, hospitality, and event delivery.
- Oversee supplier contracts, facilities management, space planning, and office moves.
- Lead the planning and execution of office-wide events, ensuring alignment with strategic goals and value delivery.
- Premises & Risk Management
- Support lease management and property-related initiatives.
- Oversee security, maintenance, and workplace improvement projects.
- Ensure compliance with health & safety standards, business continuity plans, and internal policies.
Key Performance Indicators
- Recognised as a trusted advisor by senior leadership.
- High-performing, engaged teams delivering excellent service outcomes.
- Compliance with policies and successful adoption of new ways of working.
Skills & Experience
- Demonstrated experience as an Office Manager within a fast-paced professional services environment.
- Strong communication and stakeholder management skills.
- Experience overseeing service contracts and operational budgets.
- Solid commercial awareness and operational knowledge.
- Project management capability and a proactive, innovative approach.
Benefits
- Core Benefits
- Health screening (Bupa)
- Income protection (50% of salary)
- Life assurance (4 salary)
- Private medical insurance (Bupa - individual, couple, family, or partner cover)
- Optional Benefits
- Flexible benefits tailored to individual preferences
- Opportunities for tax and National Insurance efficiencies
- Access to retail discounts and lifestyle perks
For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.
Senior Office Manager - Professional Services JBLE1_NI in Belfast employer: VANRATH
Join a leading Global Law firm in the heart of Belfast City Centre, where you will thrive in a dynamic and supportive work environment. With a strong focus on employee wellbeing, competitive salaries, and a fantastic benefits package, this firm not only values your professional growth but also promotes a healthy work-life balance through hybrid working options. Experience the satisfaction of being part of a reputable organisation with a high retention rate, where your contributions are recognised and rewarded.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Office Manager - Professional Services JBLE1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal and professional services sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Tailor your responses to show how your experience aligns with their needs. Practise common interview questions and think of examples that highlight your leadership and management skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. Use this opportunity to reiterate your enthusiasm for the role and mention something specific from the interview that resonated with you.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of great opportunities, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications and updates!
We think you need these skills to ace Senior Office Manager - Professional Services JBLE1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Office Manager role. Highlight your experience in office operations and management, especially in a professional services environment. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your leadership and project management experience that relate to the job description. We love a good story!
Showcase Your Communication Skills:Strong communication is key for this position. In your application, demonstrate your ability to manage stakeholders and lead teams effectively. We want to see how you can keep everyone on the same page and drive high performance.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the link and get started!
How to prepare for a job interview at VANRATH
✨Know the Company Inside Out
Before your interview, make sure you research the law firm thoroughly. Understand their values, recent projects, and what sets them apart in the professional services sector. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Leadership Skills
As a Senior Office Manager, you'll need to demonstrate strong leadership capabilities. Prepare examples from your past experiences where you've successfully led teams or managed projects. Highlight how you fostered a high-performance environment and supported team development.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and operational knowledge. Think of specific situations where you had to manage office operations, handle supplier contracts, or oversee events. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. Inquire about the firm's approach to employee wellbeing or how they measure success in office operations. This shows you're not just interested in the job, but also in contributing to the firm's long-term goals.
