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- Tasks: Provide top-notch PA support to legal advisors in a fast-paced litigation team.
- Company: Leading UK law firm known for outstanding client service and innovative solutions.
- Benefits: Fantastic benefits package, flexible working, and a supportive culture.
- Why this job: Join a dynamic team and make a real impact in the legal field.
- Qualifications: Experience as a Legal PA with strong organisational and communication skills.
- Other info: Embrace new technology and thrive in a collaborative environment.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced and highly organised Legal Personal Assistant to support Legal Advisors within a busy Dispute Resolution and Litigation team based in Belfast. This is a pivotal role requiring initiative, precision and a proactive mindset. You will deliver a full PA service, ensuring the smooth day-to-day operation of the team, while also providing support across the wider UK practice when required. This role is ideal for a motivated individual who thrives in a fast-paced legal environment, takes ownership of their workload, and consistently delivers a high standard of support.
This is a leading UK law firm recognised for delivering outstanding client service, commercial insight and innovative legal solutions. With offices across the UK and Europe, the firm works with ambitious organisations across a wide range of sectors. The firm is committed to creating an inclusive, supportive and high-performing culture where people are encouraged to be themselves and succeed together. Employees benefit from a collaborative working environment, high-quality work and a comprehensive, flexible benefits package designed to support both professional and personal wellbeing.
Key Responsibilities
- Proactive diary management, identifying and resolving scheduling conflicts
- Organising meetings, travel, accommodation and events
- Preparing, drafting and issuing correspondence for approval
- Completing digital dictation including emails, documents, attendance notes and reports
- Managing incoming post, scanning to the case management system and circulating appropriately
- Opening new matters and preparing engagement documentation
- Completing file opening forms and liaising with central compliance teams on conflicts, KYC and AML checks
- Maintaining client files, archiving and off-site storage coordination
- Collating and managing financial data and reports
- Monitoring financial hygiene, including WIP and aged debt reporting
- Raising invoices, chasing payment and processing expense claims
- Ensuring timely payment of third-party invoices (e.g. counsel, experts, process servers)
- Supporting business development activity and maintaining accurate records
- Updating the firm's CRM system with client contact information and BD activity
- Providing cover for PA absences across the wider Dispute Resolution and Litigation team
- Supporting multiple Legal Advisors and managing competing priorities effectively
Skills & Experience
- Previous experience as a Legal PA supporting Partners and Legal Advisors
- Northern Ireland litigation experience
- Exceptional organisational skills with strong attention to detail
- Ability to work independently, using initiative and sound judgement
- Strong upward management skills and the confidence to manage expectations
- Excellent keyboard and document production skills
- Strong knowledge of Microsoft Word, Outlook and Excel
- Experience using digital dictation
- Ability to remain calm, flexible and effective under pressure
Desirable
- PowerPoint experience
- Experience supporting business development activity
- Familiarity with CRM systems
Personal Attributes
- Highly organised, methodical and efficient
- Professional, approachable and service-driven
- Strong communication and listening skills
- Adaptable and comfortable working across multiple stakeholders
- Willing to embrace new technology, including AI-powered productivity tools
- A collaborative team player who thrives in a high-performing environment
For more information please reach out to Phil Doherty @ VANRATH
Benefits: Fantastic Benefits Package
Personal Assistant (Top Legal Firm/Belfast) employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (Top Legal Firm/Belfast)
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for introductions. We all know that sometimes it’s not just what you know, but who you know that can land you that dream job.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate. We want you to show them that you’re not just a fit for the role, but also for their team. Tailor your responses to reflect their ethos!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. We suggest focusing on your organisational skills and how you handle pressure, as these are key for a Personal Assistant role.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in showing your enthusiasm for the position. We recommend mentioning something specific from your conversation to make it personal and memorable.
We think you need these skills to ace Personal Assistant (Top Legal Firm/Belfast)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of a Legal Personal Assistant. Highlight your experience in dispute resolution and litigation, and showcase your organisational skills. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your proactive mindset and ability to manage competing priorities. We love a good story!
Show Off Your Tech Skills: Since we’re all about embracing new technology, make sure to mention your proficiency with Microsoft Office and any CRM systems you've used. If you’ve dabbled in digital dictation or AI tools, let us know – we’re keen to hear about it!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. Don’t miss out on this opportunity!
How to prepare for a job interview at VanRath
✨Know Your Legal Stuff
Brush up on your knowledge of dispute resolution and litigation processes. Familiarise yourself with common legal terminology and recent cases relevant to the firm. This will not only show your interest but also your capability to engage in meaningful conversations during the interview.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills. Think about times when you successfully managed competing priorities or resolved scheduling conflicts. Being able to articulate these experiences will demonstrate your ability to thrive in a fast-paced legal environment.
✨Be Proactive and Initiative-Driven
During the interview, convey your proactive mindset. Share instances where you took the initiative to improve processes or support your team. This is crucial for a role that requires a high level of independence and sound judgement.
✨Familiarise Yourself with Technology
Since the role involves using digital dictation and CRM systems, make sure you’re comfortable discussing your experience with these tools. If you’ve used AI-powered productivity tools, mention them! This shows you’re adaptable and ready to embrace new technology.
