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- Tasks: Manage diaries, coordinate meetings, and support business development in a legal environment.
- Company: Thriving multi-national Legal Professional Services company in Belfast.
- Benefits: Fully negotiable salary, excellent benefits package, and growth opportunities.
- Why this job: Join a dynamic team and make a real impact in the legal field.
- Qualifications: Previous Legal PA experience and strong organisational skills required.
- Other info: Hybrid working model after one month with great career progression.
The predicted salary is between 30000 - 42000 £ per year.
Fantastic opportunity for an individual to become a Legal Personal Assistant, joining a thriving Legal Professional Services company that is multi-national. This role is based in Belfast City Centre Office - After 1 month in-office, the role moves to Hybrid working (3 days in office and 2 days at home). Permanent - Monday - Friday position. Salary: Fully Negotiable. Fantastic Benefits package & Growth Opportunities.
Responsibilities:
- Proactively manage diaries, identifying and resolving scheduling conflicts.
- Coordinate meetings, travel arrangements, and accommodation.
- Support business development activity by coordinating, recording, and tracking BD initiatives and assisting with client relationship development.
- Draft correspondence for approval and issue communications externally.
- Produce accurate dictations including emails, documents, file notes, attendance notes, and reports.
- Organise internal and external meetings and events to ensure optimal use of LAs' time.
- Complete and submit file opening forms and liaise with the Central Compliance Unit regarding conflict checks, KYC, and AML requirements.
- Open new files and support LAs with the preparation of engagement and onboarding documentation.
- Manage client files, including filing, archiving, and off-site storage.
- Collate and manage financial reports and data from the firm's financial systems.
- Monitor financial hygiene for the team, including regular circulation of WIP and aged debt reports.
- Receive, scan, and distribute incoming post via the case management system.
- Prepare and submit expense claims.
- Raise, issue, and actively chase client invoices.
- Ensure timely payment of third-party invoices, including Counsel, Process Servers, and Expert fees.
The Ideal Person:
- Previous Legal PA experience in a similar role working with Partners and a broader team of LAs.
- Specific Northern Ireland litigation experience.
- Patience and strong upward management skills.
- Highly motivated and able to work without supervision to a high standard.
- Excellent and accurate keyboard skills.
Benefits:
- Excellent Benefits.
Personal Assistant (Legal) in Belfast employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (Legal) in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute as a Legal Personal Assistant.
✨Tip Number 3
Practice your interview skills with a friend or family member. Get comfortable talking about your previous experience, especially any legal PA roles you've had. The more you practice, the more confident you'll feel when it’s time to shine!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, we’re here to support you every step of the way!
We think you need these skills to ace Personal Assistant (Legal) in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your previous legal PA experience and any specific skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience with diary management, client relations, and any relevant software skills. Let us know what makes you tick!
Showcase Your Attention to Detail: As a Legal Personal Assistant, attention to detail is key. In your application, make sure to demonstrate your ability to produce accurate documents and manage client files. We love candidates who take pride in their work!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any updates. Plus, it’s super easy!
How to prepare for a job interview at VanRath
✨Know Your Legal Stuff
Brush up on your legal terminology and processes, especially those relevant to Northern Ireland litigation. Being able to speak confidently about the legal landscape will show that you’re not just a PA, but someone who understands the nuances of the role.
✨Master the Diary Management
Since managing diaries is a key part of the job, practice discussing how you’ve successfully handled scheduling conflicts in the past. Be ready to share specific examples of how you prioritised tasks and ensured smooth operations for your team.
✨Showcase Your Communication Skills
Prepare to demonstrate your ability to draft correspondence and manage client relationships. Bring examples of previous communications you've handled, and be ready to discuss how you ensure clarity and professionalism in all your interactions.
✨Be Ready for Financial Discussions
Since the role involves managing financial reports and invoices, brush up on basic financial terminology and processes. Be prepared to discuss how you’ve previously managed budgets or tracked expenses, as this will highlight your attention to detail and organisational skills.
