Office Administrator (30 hour) JBLE1_NI in Belfast

Office Support Administrator

Location: Belfast (Fully Office-Based)

Hours: 30 hours per week, Monday to Friday (Flexible hours offered)

Salary: £17.62 per hour

Contract: Permanent

VANRATH are delighted to be partnering with a respected organisation in the voluntary sector to recruit an Office Support Administrator for their Belfast office. This is an excellent opportunity for an experienced administrator who enjoys a varied role combining office coordination, executive support and facilities administration within a collaborative, purpose-driven environment. Working closely with senior leadership, the successful candidate will play a key role in ensuring the smooth day-to-day running of the office while providing confidential administrative support across the wider team.

What You'll Receive

• Competitive hourly rate of £17.62
• Generous annual leave entitlement
• Enhanced company sick pay
• Employer pension contribution
• Health cash plan
• Additional employee wellbeing and discount benefits
• Ongoing learning and professional development opportunities
• Supportive and collaborative working culture

The Role

The Office Support Administrator will oversee the daily administration of the regional office, ensuring efficient operations while supporting senior management with executive and organisational responsibilities. Key duties will include:

• Managing the day-to-day operation of a busy office environment
• Providing diary management, meeting coordination and administrative support to senior leadership
• Organising travel, accommodation and meeting logistics
• Preparing agendas, taking accurate meeting minutes and monitoring follow-up actions
• Acting as the first point of contact for visitors, telephone enquiries and incoming correspondence
• Coordinating office supplies, equipment and facilities to ensure the workplace operates efficiently
• Liaising with external contractors, suppliers and service providers
• Monitoring office expenditure and processing authorised purchases
• Supporting onboarding activities for new employees, including office inductions and workspace preparation
• Assisting with internal communications, staff events and organisational initiatives
• Maintaining accurate electronic and manual filing systems
• Supporting health and safety compliance, including record keeping, inspections and workplace checks
• Assisting with facilities administration, maintenance coordination and general office compliance
• Providing wider administrative support across departments as required

The Ideal Candidate

Applicants should be able to demonstrate:

• At least three years' experience within office administration, office coordination or business support
• Previous experience supporting senior managers or executives
• Strong organisational skills with the ability to manage multiple priorities simultaneously
• Excellent communication and interpersonal skills
• High levels of discretion when handling confidential information
• Strong working knowledge of Microsoft Office, including Word, Excel and PowerPoint
• Experience maintaining accurate records and office documentation
• A proactive approach with excellent attention to detail
• The ability to work independently while contributing effectively within a wider team

Desirable:

• Previous experience within the charity, public or not-for-profit sector
• Knowledge of workplace health and safety administration
• An interest in using digital or AI-powered tools to improve administrative processes

Skills: Receptionist, Administrator, Reception PA, Admin, H&S, Operations

Benefits: Excellent Benefits and Progression