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- Tasks: Manage diaries, coordinate meetings, and support business development activities.
- Company: Thriving multi-national Legal Professional Services company in Belfast.
- Benefits: Fully negotiable salary, fantastic benefits, and growth opportunities.
- Why this job: Join a dynamic team and make a real impact in the legal field.
- Qualifications: Previous Legal PA experience and strong organisational skills.
- Other info: Hybrid working after one month with excellent career progression.
The predicted salary is between 30000 - 42000 £ per year.
Fantastic opportunity for an individual to become a Legal Personal Assistant, joining a thriving Legal Professional Services company that is multi-national. This role is based in Belfast City Centre Office - After 1 month in-office, the role moves to Hybrid working (3 days in office and 2 days at home). Permanent - Monday - Friday position. Salary Fully Negotiable + Fantastic Benefits package & Growth Opportunities.
Responsibilities:
- Proactively manage diaries, identifying and resolving scheduling conflicts.
- Coordinate meetings, travel arrangements, and accommodation.
- Support business development activity by coordinating, recording, and tracking BD initiatives and assisting with client relationship development.
- Draft correspondence for approval and issue communications externally.
- Produce accurate dictations including emails, documents, file notes, attendance notes, and reports.
- Organise internal and external meetings and events to ensure optimal use of LAs' time.
- Complete and submit file opening forms and liaise with the Central Compliance Unit regarding conflict checks, KYC, and AML requirements.
- Open new files and support LAs with the preparation of engagement and onboarding documentation.
- Manage client files, including filing, archiving, and off-site storage.
- Collate and manage financial reports and data from the firm's financial systems.
- Monitor financial hygiene for the team, including regular circulation of WIP and aged debt reports.
- Receive, scan, and distribute incoming post via the case management system.
- Prepare and submit expense claims.
- Raise, issue, and actively chase client invoices.
- Ensure timely payment of third-party invoices, including Counsel, Process Servers, and Expert fees.
The Ideal Person:
- Previous Legal PA experience in a similar role working with Partners and a broader team of LAs.
- Specific Northern Ireland litigation experience.
- Patience and strong upward management skills.
- Highly motivated and able to work without supervision to a high standard.
- Excellent and accurate keyboard skills.
For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.
Litigation Personal Assistant / Secretary in Belfast employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Litigation Personal Assistant / Secretary in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about letting people know you’re on the hunt for a Legal Personal Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills align with the responsibilities listed in the job description. Practise common interview questions and have examples ready that showcase your previous experience as a Legal PA.
✨Tip Number 3
Showcase your organisational skills! During interviews, highlight your ability to manage diaries, coordinate meetings, and handle client files efficiently. Use specific examples from your past roles to demonstrate how you’ve excelled in these areas.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us. So, go ahead and hit that apply button!
We think you need these skills to ace Litigation Personal Assistant / Secretary in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of a Legal Personal Assistant. Highlight your previous experience in similar roles, especially any work with Partners or in litigation. We want to see how your skills match what we're looking for!
Showcase Your Skills: In your cover letter, don’t just list your skills—show us how you've used them in real situations. Whether it’s managing diaries or coordinating meetings, give us examples that demonstrate your proactive approach and attention to detail.
Be Professional Yet Personable: While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out, so feel free to express your enthusiasm for the role and the company culture.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you're serious about joining our team!
How to prepare for a job interview at VanRath
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Litigation Personal Assistant. Familiarise yourself with tasks like diary management, client correspondence, and financial reporting. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or resolved scheduling conflicts in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to stay organised under pressure.
✨Demonstrate Your Legal Knowledge
Having previous legal PA experience is crucial, so brush up on relevant legal terminology and processes, especially those related to Northern Ireland litigation. This will not only impress your interviewers but also show that you can hit the ground running.
✨Ask Insightful Questions
Prepare thoughtful questions about the company culture, team dynamics, and growth opportunities within the firm. This shows that you're not just interested in the job, but also in how you can contribute to the team's success and develop your career.
