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- Tasks: Manage diaries, coordinate meetings, and support client relationships in a dynamic legal environment.
- Company: Thriving multi-national Legal Professional Services company based in Belfast.
- Benefits: Fully negotiable salary, excellent benefits package, and growth opportunities.
- Why this job: Join a supportive team and make a real impact in the legal field.
- Qualifications: Previous Legal PA experience and strong organisational skills required.
- Other info: Enjoy hybrid working after one month and develop your career in a vibrant city.
The predicted salary is between 36000 - 60000 £ per year.
Fantastic opportunity for an individual to become a Legal Personal Assistant, joining a thriving Legal Professional Services company that is multi-national. This role is based in Belfast City Centre Office - After 1 month in-office, the role moves to Hybrid working (3 days in office and 2 days at home). Permanent - Monday - Friday position. Salary: Fully Negotiable. Fantastic Benefits package & Growth Opportunities.
Responsibilities:
- Proactively manage diaries, identifying and resolving scheduling conflicts.
- Coordinate meetings, travel arrangements, and accommodation.
- Support business development activity by coordinating, recording, and tracking BD initiatives and assisting with client relationship development.
- Draft correspondence for approval and issue communications externally.
- Produce accurate dictations including emails, documents, file notes, attendance notes, and reports.
- Organise internal and external meetings and events to ensure optimal use of LAs' time.
- Complete and submit file opening forms and liaise with the Central Compliance Unit regarding conflict checks, KYC, and AML requirements.
- Open new files and support LAs with the preparation of engagement and onboarding documentation.
- Manage client files, including filing, archiving, and off-site storage.
- Collate and manage financial reports and data from the firm's financial systems.
- Monitor financial hygiene for the team, including regular circulation of WIP and aged debt reports.
- Receive, scan, and distribute incoming post via the case management system.
- Prepare and submit expense claims.
- Raise, issue, and actively chase client invoices.
- Ensure timely payment of third-party invoices, including Counsel, Process Servers, and Expert fees.
The Ideal Person:
- Previous Legal PA experience in a similar role working with Partners and a broader team of LAs.
- Specific Northern Ireland litigation experience.
- Patience and strong upward management skills.
- Highly motivated and able to work without supervision to a high standard.
- Excellent and accurate keyboard skills.
For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.
Skills: Personal Assistant, Legal Executive, Secretary, Litigation PA
Benefits: Excellent Benefits
Legal Personal Assistant (Litigation) in Belfast employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Personal Assistant (Litigation) in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about letting people know you’re on the hunt for a Legal Personal Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Familiarise yourself with their recent cases or initiatives, and think about how your skills can contribute to their success. This will show them you’re genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on common questions for Legal Personal Assistants and refine your answers. The more comfortable you are, the better you’ll perform when it counts!
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of fantastic opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, we’re here to support you every step of the way!
We think you need these skills to ace Legal Personal Assistant (Litigation) in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Personal Assistant role. Highlight your previous experience in legal settings, especially any litigation work you've done. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role and how your background aligns with our needs. Be sure to mention your motivation for joining a multi-national legal firm like us.
Showcase Your Skills: In your application, don't forget to showcase your organisational skills and attention to detail. Mention specific examples of how you've managed diaries, coordinated meetings, or handled client relationships in the past. We love seeing real-life examples!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at VanRath
✨Know Your Legal Stuff
Brush up on your knowledge of litigation processes and legal terminology. Being able to speak confidently about relevant laws and procedures will show that you’re not just a PA, but someone who understands the legal landscape.
✨Master the Diary Management
Since managing diaries is a key part of the role, prepare examples of how you've successfully handled scheduling conflicts in the past. Be ready to discuss tools or methods you use to keep everything organised and efficient.
✨Showcase Your Communication Skills
As a Legal Personal Assistant, you'll be drafting correspondence and liaising with clients. Bring examples of your written work, like emails or reports, to demonstrate your ability to communicate clearly and professionally.
✨Prepare for Financial Discussions
Familiarise yourself with financial reporting and invoicing processes. Be prepared to discuss how you’ve managed financial data in previous roles, as this will be crucial for monitoring financial hygiene in the team.
