At a Glance
- Tasks: Support the facilities team with admin tasks and ensure smooth operations.
- Company: Well-known Belfast organisation with a dynamic work environment.
- Benefits: Competitive pay, temp-perm contract, and supportive team culture.
- Other info: Great opportunity for career growth in a busy department.
- Why this job: Join a fast-paced team and make a real difference in facilities management.
- Qualifications: 2+ years admin experience and strong Microsoft Office skills.
The predicted salary is between 25000 - 26000 € per year.
An established and well-known Belfast organisation is seeking a Facilities Administrator to join its busy site-wide facilities team on an interim basis. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys supporting operational teams.
The Role
Reporting to the Facilities Manager, you will provide comprehensive administrative support to ensure the smooth day-to-day running of the facilities function. You will work closely with internal teams and external contractors, maintaining accurate records and supporting service delivery across the site.
Key responsibilities will include:
- Updating contractor and in-house documentation on internal systems
- Producing weekly reports on planned preventative maintenance (PPM) and reactive works
- Scheduling monthly PPM activities and ensuring required documentation and site access is in place
- Raising and issuing purchase orders to suppliers
- Supporting and maintaining the CAFM system with regular updates
- Compiling contractor and engineer reports
- Setting up new supplier accounts
- Ensuring service level agreements, contracts and insurances are current
- Providing general administrative support including filing, reporting and stock ordering
Essential Criteria
- Minimum of 2 years' experience within an administrative role
- Strong working knowledge of Microsoft Office, particularly Word and Excel
- Experience raising purchase orders
- Experience collating reports from database systems
- Excellent organisational skills and strong attention to detail
- Strong written and verbal communication skills
- Flexible approach to supporting a busy department
For more information, please contact Ethan Boylan today.
Facilities Administrator TLNT1_NI in Belfast employer: VANRATH
Join a well-established organisation in Belfast that values its employees and fosters a collaborative work culture. As a Facilities Administrator, you will benefit from a supportive environment that encourages professional growth and development, with opportunities to enhance your administrative skills while contributing to the efficient operation of the facilities team. Enjoy a competitive salary and the chance to be part of a dynamic team dedicated to delivering exceptional service.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator TLNT1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Facilities Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its facilities operations. Show us that you understand their needs and how your skills can help keep everything running smoothly. Tailor your answers to highlight your experience with administrative support and attention to detail.
✨Tip Number 3
Don’t just apply and wait! Follow up on your applications after a week or so. A quick email or call can show your enthusiasm for the role and keep you on their radar. We love seeing candidates who are proactive!
✨Tip Number 4
Use our website to apply directly for the Facilities Administrator position. It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Facilities Administrator TLNT1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience, especially in administration and facilities management. We want to see how your skills match the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Facilities Administrator role. Keep it concise but engaging, and let us know what excites you about joining our team.
Show Off Your Tech Skills:Since we’re looking for someone with strong Microsoft Office skills, make sure to mention your proficiency in Word and Excel. If you’ve used any other software relevant to the role, give us a heads up!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at VANRATH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Administrator role. Familiarise yourself with the key responsibilities like updating documentation, producing reports, and managing purchase orders. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in a fast-paced environment.
✨Brush Up on Microsoft Office
As strong working knowledge of Microsoft Office is essential, particularly Word and Excel, take some time to refresh your skills. Consider preparing a few examples of how you've used these tools in previous roles, such as creating reports or managing data, to impress your interviewers.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics, the facilities function, or the company culture. This not only shows your interest but also helps you gauge if the organisation is the right fit for you.
