At a Glance
- Tasks: Support the facilities team with admin tasks and ensure smooth operations.
- Company: Well-known Belfast organisation with a dynamic work environment.
- Benefits: Competitive pay, flexible hours, and potential for permanent position.
- Other info: Great opportunity for career growth in a supportive environment.
- Why this job: Join a fast-paced team and make a real difference in daily operations.
- Qualifications: 2+ years admin experience and strong Microsoft Office skills.
The predicted salary is between 25000 - 26000 € per year.
Facilities Administrator Location: Belfast
Salary: £12.50 per hour
Hours: 37.5 hours per week (Monday-Friday)
Contract: Temp-Perm
An established and well-known Belfast organisation is seeking a Facilities Administrator to join its busy site-wide facilities team on an interim basis. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys supporting operational teams.
The Role
Reporting to the Facilities Manager, you will provide comprehensive administrative support to ensure the smooth day-to-day running of the facilities function. You will work closely with internal teams and external contractors, maintaining accurate records and supporting service delivery across the site.
Key responsibilities will include:
- Updating contractor and in-house documentation on internal systems
- Producing weekly reports on planned preventative maintenance (PPM) and reactive works
- Scheduling monthly PPM activities and ensuring required documentation and site access is in place
- Raising and issuing purchase orders to suppliers
- Supporting and maintaining the CAFM system with regular updates
- Compiling contractor and engineer reports
- Setting up new supplier accounts
- Ensuring service level agreements, contracts and insurances are current
- Providing general administrative support including filing, reporting and stock ordering
Essential Criteria
- Minimum of 2 years' experience within an administrative role
- Strong working knowledge of Microsoft Office, particularly Word and Excel
- Experience raising purchase orders
- Experience collating reports from database systems
- Excellent organisational skills and strong attention to detail
- Strong written and verbal communication skills
- Flexible approach to supporting a busy department
For more information, please contact Ethan Boylan today.
Facilities Administrator JBLE1_NI in Belfast employer: VANRATH
Join a well-established organisation in Belfast that values its employees and fosters a collaborative work environment. As a Facilities Administrator, you will benefit from a supportive culture that encourages professional growth and development, alongside competitive pay and flexible working hours. This role offers the unique advantage of being part of a dynamic team dedicated to ensuring operational excellence across the site.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator JBLE1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Facilities Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its facilities operations. Familiarise yourself with their projects and challenges, so you can show off your knowledge and how you can contribute to their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your experience in administration and how it aligns with the role of a Facilities Administrator.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for the Facilities Administrator position. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Facilities Administrator JBLE1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience, especially in administrative roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your Microsoft Office prowess and any experience with purchase orders!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Administrator role. We love seeing enthusiasm and a bit of personality, so let us know what excites you about joining our team.
Be Clear and Concise:When filling out your application, keep it straightforward. We appreciate clarity, so make sure your points are easy to read and get straight to the point. Highlight your organisational skills and attention to detail – they’re key for this role!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at VANRATH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Administrator role. Familiarise yourself with the key responsibilities like updating documentation, scheduling PPM activities, and supporting the CAFM system. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, as these are crucial for supporting a busy department.
✨Brush Up on Microsoft Office
Given the emphasis on Microsoft Word and Excel, it’s a good idea to refresh your skills in these applications. Consider preparing a few examples of reports or documents you've created in the past. This will demonstrate your proficiency and readiness to hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street, so think of some insightful questions to ask about the team dynamics, the facilities function, or the company culture. This not only shows your enthusiasm but also helps you gauge if the organisation is the right fit for you.
