At a Glance
- Tasks: Support senior leadership with diary management, travel coordination, and project support.
- Company: Join a highly regarded professional services organisation in Belfast.
- Benefits: Competitive salary, hybrid working, and exposure to senior leadership.
- Other info: Initial 6-month contract with excellent career growth opportunities.
- Why this job: Be part of a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: 5+ years as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 31000 - 32000 € per year.
An excellent opportunity has arisen for an experienced Practice Executive / Executive Assistant to join a highly regarded professional services organisation based in Belfast. This role will provide high-level support to senior leadership within a fast-paced and commercially focused environment. The successful candidate will play a key role in ensuring the smooth coordination of business operations, stakeholder management, diary and travel coordination, project support and executive administration.
This position would suit an experienced Executive Assistant, Practice Executive or senior administrative professional who thrives in a busy corporate setting and is confident supporting senior stakeholders.
The Role
- Complex diary and inbox management for senior stakeholders
- Coordinating meetings, events, conferences and travel arrangements
- Managing international travel itineraries and accommodation bookings
- Preparing presentations, reports and business documentation
- Supporting project coordination and tracking progress updates
- Assisting with business development activity including pitches and client documentation
- Acting as a key point of contact for internal and external stakeholders
- Coordinating communications and ensuring actions are followed through efficiently
- Supporting senior leadership with day-to-day operational requirements
- Managing multiple priorities and deadlines within a fast-paced environment
The Ideal Candidate
- Minimum 5 years' experience within an Executive Assistant, Executive Support or Practice Executive role
- Experience supporting senior leadership within a professional services or corporate environment
- Excellent organisational and time management skills
- Strong communication and stakeholder management ability
- Ability to work proactively and manage competing priorities
- High levels of accuracy and attention to detail
- Strong Microsoft Office skills including Outlook, Word, Excel and PowerPoint
- Professional, adaptable and solutions-focused approach
What's on Offer
- Initial 6-month interim contract
- Competitive salary package
- Opportunity to join a highly professional and collaborative environment
- Exposure to senior leadership and high-level operations
- Belfast city-based role with a well-established organisation
For more information, please contact Ethan Boylan today.
Executive Assistant (Immediate - Hybrid) TLNT1_NI in Belfast employer: VANRATH
Join a highly regarded professional services organisation in Belfast, where you will thrive in a collaborative and dynamic work culture. As an Executive Assistant, you will enjoy a competitive salary, hybrid working options, and the opportunity to support senior leadership in a fast-paced environment, fostering your professional growth and development. This role not only offers exposure to high-level operations but also allows you to make a meaningful impact within the organisation.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Immediate - Hybrid) TLNT1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate. This will help you tailor your responses and show that you're not just another candidate, but someone who truly fits in with their team.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. This will help you get comfortable with common questions and refine your answers, making you more confident when it’s time to shine.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re proactive and really interested in joining our team.
We think you need these skills to ace Executive Assistant (Immediate - Hybrid) TLNT1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, coordinating travel, and supporting senior leadership. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of how you've successfully managed multiple priorities and supported senior stakeholders in the past.
Show Off Your Tech Skills:Since this role requires strong Microsoft Office skills, make sure to mention your proficiency in Outlook, Word, Excel, and PowerPoint. If you have any additional tech skills that could be beneficial, don’t hesitate to include those too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Good luck!
How to prepare for a job interview at VANRATH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with complex diary management, stakeholder communication, and project support. This will help you confidently discuss how your experience aligns with the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and time management skills. Think of specific instances where you successfully managed competing priorities or coordinated multiple events. This will demonstrate your ability to thrive in a fast-paced environment.
✨Master Microsoft Office
Since strong Microsoft Office skills are essential for this role, brush up on your proficiency in Outlook, Word, Excel, and PowerPoint. Be ready to discuss how you've used these tools in previous roles to enhance productivity and streamline processes.
✨Engage with Stakeholder Management
Be prepared to talk about your experience in managing relationships with senior stakeholders. Share examples of how you've effectively communicated and followed through on actions, as this is crucial for supporting senior leadership in their day-to-day operations.
