At a Glance
- Tasks: Coordinate business operations, manage diaries, and support senior leadership in a dynamic environment.
- Company: Highly regarded professional services organisation based in Belfast.
- Benefits: Competitive salary, hybrid working, and exposure to senior leadership.
- Other info: Initial 6-month contract with excellent career growth opportunities.
- Why this job: Join a collaborative team and make a real impact in a fast-paced corporate setting.
- Qualifications: 5+ years as an Executive Assistant with strong organisational and communication skills.
The predicted salary is between 31000 - 32000 € per year.
An excellent opportunity has arisen for an experienced Practice Executive / Executive Assistant to join a highly regarded professional services organisation based in Belfast. The successful candidate will play a key role in ensuring the smooth coordination of business operations, stakeholder management, diary and travel coordination, project support and executive administration. This position would suit an experienced Executive Assistant, Practice Executive or senior administrative professional who thrives in a busy corporate setting and is confident supporting senior stakeholders.
- Complex diary and inbox management for senior stakeholders
- Coordinating meetings, events, conferences and travel arrangements
- Managing international travel itineraries and accommodation bookings
- Preparing presentations, reports and business documentation
- Supporting project coordination and tracking progress updates
- Assisting with business development activity including pitches and client documentation
- Acting as a key point of contact for internal and external stakeholders
- Coordinating communications and ensuring actions are followed through efficiently
- Supporting senior leadership with day-to-day operational requirements
- Managing multiple priorities and deadlines within a fast-paced environment
The Ideal Candidate Applicants should be able to demonstrate:
- Minimum 5 years' experience within an Executive Assistant, Executive Support or Practice Executive role
- Experience supporting senior leadership within a professional services or corporate environment
- Excellent organisational and time management skills
- Strong communication and stakeholder management ability
- Ability to work proactively and manage competing priorities
- High levels of accuracy and attention to detail
- Strong Microsoft Office skills including Outlook, Word, Excel and PowerPoint
- Professional, adaptable and solutions-focused approach
What's on Offer:
- Initial 6-month interim contract
- Competitive salary package
- Opportunity to join a highly professional and collaborative environment
- Exposure to senior leadership and high-level operations
- Belfast city-based role with a well-established organisation
For more information, please contact Ethan Boylan today.
Executive Assistant (Immediate - Hybrid) JBLE1_NI in Belfast employer: VANRATH
Join a highly regarded professional services organisation in Belfast, where you will thrive in a collaborative and dynamic work culture. With a competitive salary and the flexibility of hybrid working, this role offers excellent opportunities for personal and professional growth while supporting senior leadership in a fast-paced environment. Experience the benefits of working in a city-based role that values your contributions and fosters a supportive atmosphere for all employees.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Immediate - Hybrid) JBLE1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through professional groups. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect lead for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills align with their needs. Practise common interview questions, especially around stakeholder management and diary coordination, so you can shine when it counts.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've managed complex schedules or coordinated events. This will demonstrate your ability to thrive in a busy corporate setting, just like the one they're offering.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Executive Assistant (Immediate - Hybrid) JBLE1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior stakeholders, as these are key aspects of the job. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Share specific examples of your past experiences that relate to the responsibilities mentioned in the job description. We love a good story!
Show Off Your Skills:Don’t forget to showcase your Microsoft Office skills, especially with Outlook, Word, Excel, and PowerPoint. Mention any relevant tools or software you’ve used in previous roles that could help you excel in this position. We appreciate attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at VANRATH
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, travel coordination, and stakeholder communication. This will help you confidently discuss how your experience aligns with the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and time management skills. Think of specific situations where you successfully managed multiple priorities or coordinated complex schedules. This will demonstrate your ability to thrive in a busy corporate setting.
✨Communicate Effectively
Practice clear and concise communication. Since the role involves liaising with senior stakeholders, be ready to showcase your strong communication skills. You might even want to prepare a brief presentation or report to illustrate your proficiency with Microsoft Office tools.
✨Be Proactive and Solutions-Focused
During the interview, emphasise your proactive approach to problem-solving. Share instances where you identified issues and implemented solutions, especially in a fast-paced environment. This will show that you can support senior leadership effectively and adapt to changing priorities.
