At a Glance
- Tasks: Lead office operations and manage a high-performing team in a dynamic law firm.
- Company: Join a top global law firm with an excellent reputation in Belfast.
- Benefits: Competitive salary, health benefits, flexible working, and lifestyle perks.
- Other info: Enjoy a hybrid work model and great career growth opportunities.
- Why this job: Make a real impact while developing your leadership skills in a supportive environment.
- Qualifications: Experience in office management and strong leadership capabilities required.
The predicted salary is between 50000 - 62000 € per year.
VANRATH are delighted to be assisting a leading Global Law firm in Belfast City Centre with the recruitment of a Senior Office Manager. The role will be performed Monday - Friday, based in Belfast City Centre with hybrid working. This is a permanent position with a fantastic reputation in Northern Ireland and a great retention rate. Salary is £50,000 - £62,000, which is a highly competitive rate of pay (negotiable) along with great benefits and flexibility.
Primary Objectives
- Oversee the full scope of office operations, including reception, meeting spaces, video conferencing, hospitality, events, facilities, supplier oversight, and office relocations.
- Lead Legal Support Services to deliver consistent, high-quality administrative support.
- Develop, manage, and monitor operational budgets and expenditure.
- Ensure smooth day-to-day operations while maintaining high service standards.
- Contribute to regional and global initiatives, acting as a key advisor to senior stakeholders.
Key Relationships
- Digital Legal Delivery Partners (UK, US, and EMEA)
- Practice Management and Belfast senior leadership teams
- UK Senior Office Services Manager, Senior Premises Manager, and Senior Building Operations Manager (London)
- Global Office Operations leadership team
- External contractors, suppliers, and building management providers
Responsibilities
Leadership & Management
- Provide leadership across Office Operations and Legal Support teams, promoting a high-performance environment.
- Oversee recruitment, performance management, development, and employee wellbeing.
- Partner with senior stakeholders to drive operational improvements and strategic initiatives.
- Represent the Belfast office in local, regional, and global projects.
Legal Support
- Recruit, develop, and manage Practice Executives and Assistants.
- Allocate resources efficiently and maintain service quality standards.
- Build and sustain strong relationships with Partners and senior stakeholders.
Office Operations & Events
- Manage client services, meeting facilities, video conferencing, hospitality, and event delivery.
- Oversee supplier contracts, facilities management, space planning, and office moves.
- Lead the planning and execution of office-wide events, ensuring alignment with strategic goals and value delivery.
Premises & Risk Management
- Support lease management and property-related initiatives.
- Oversee security, maintenance, and workplace improvement projects.
- Ensure compliance with health & safety standards, business continuity plans, and internal policies.
Key Performance Indicators
- Recognised as a trusted advisor by senior leadership.
- High-performing, engaged teams delivering excellent service outcomes.
- Effective budget control and resource utilisation.
- Strong communication, collaboration, and problem-solving capabilities.
- Compliance with policies and successful adoption of new ways of working.
Skills & Experience
Essential
- Demonstrated experience as an Office Manager within a fast-paced professional services environment.
- Proven leadership capability with experience managing and developing teams.
- Strong communication and stakeholder management skills.
- Experience overseeing service contracts and operational budgets.
- Solid commercial awareness and operational knowledge.
Desirable
- Experience managing Personal Assistant (PA) teams.
- Project management capability and a proactive, innovative approach.
- Strong analytical thinking, decision-making, and adaptability.
- Interest in technology, including AI and process optimisation.
Benefits
Core Benefits
- Health screening (Bupa)
- Income protection (50% of salary)
- Life assurance (4 salary)
- Private medical insurance (Bupa - individual, couple, family, or partner cover)
Optional Benefits
- Flexible benefits tailored to individual preferences
- Opportunities for tax and National Insurance efficiencies
- Access to retail discounts and lifestyle perks
For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.
Business Office Manager (Professional Services) JBLE1_NI in Belfast employer: VANRATH
Join a prestigious Global Law firm in the heart of Belfast City Centre, where you will thrive in a dynamic and supportive work environment. With a strong focus on employee wellbeing, competitive salaries, and a comprehensive benefits package, this firm is dedicated to fostering professional growth and operational excellence. Enjoy the flexibility of hybrid working while being part of a team that values collaboration and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Business Office Manager (Professional Services) JBLE1_NI in Belfast
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join relevant groups on LinkedIn, and don’t be shy to reach out to current employees at the firm you’re eyeing. A personal connection can make all the difference!
✨Tip Number 2
Prepare for those interviews! Research the firm’s culture, values, and recent projects. Think about how your experience aligns with their needs, especially in office operations and team management. Show them you’re not just a fit, but the perfect fit!
✨Tip Number 3
Follow up after your interviews! A quick thank-you email can keep you top of mind. Mention something specific from your conversation to show you were engaged and are genuinely interested in the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we’ve got loads of resources to help you ace the process. Let’s get you that job!
We think you need these skills to ace Business Office Manager (Professional Services) JBLE1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your leadership capabilities and any relevant experience in office management within professional services. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Business Office Manager role. Share specific examples of your past achievements and how they align with our goals at StudySmarter.
Showcase Your Communication Skills:Strong communication is key in this role, so make sure your application is clear and concise. Use professional language but keep it friendly. We appreciate a personal touch that shows your personality!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our fantastic team!
How to prepare for a job interview at VANRATH
✨Know the Firm Inside Out
Before your interview, do some digging into the law firm's history, values, and recent achievements. This will not only help you understand their culture but also allow you to tailor your answers to show how you align with their goals.
✨Showcase Your Leadership Skills
As a Business Office Manager, you'll need to demonstrate strong leadership capabilities. Prepare examples from your past experiences where you've successfully managed teams or led projects, highlighting your ability to foster a high-performance environment.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing office relocations or overseeing supplier contracts. Think through potential scenarios in advance and prepare structured responses that showcase your problem-solving skills.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the firm's operations or future initiatives. This shows your genuine interest in the role and helps you assess if the firm is the right fit for you.
