At a Glance
- Tasks: Support animal welfare initiatives through administrative tasks and customer service.
- Company: Join a large public sector body dedicated to environmental health.
- Benefits: Earn £15.31 per hour with a 37-hour work week, Monday to Friday.
- Other info: Opportunity for career growth in a supportive environment.
- Why this job: Make a difference in animal welfare while gaining valuable administrative experience.
- Qualifications: Five GCSEs at grade A-C or equivalent, plus clerical experience.
The predicted salary is between 15.31 - 15.31 £ per hour.
Vanrath are recruiting for an Animal Welfare Admin Assistant on behalf of a large public sector body in Lisburn on a temporary basis.
What's in it for you?
- 37 hours
- 9am to 5pm
- Temporary
- £15.31ph
About your next employer
To provide a comprehensive secretarial and administrative support service to the Environmental Health Service Unit and to deputise as required in the absence of the Administration Manager to ensure the smooth, effective and efficient running of the Service. Ensure targets and deadlines are effectively and accurately met whilst maintaining a high level of Customer Service. The post holder will assume other duties relevant to the post reasonably assigned by the Administration Manager to meet changing business needs and requirements.
What you'll do
- Deputise as necessary for the Administration Manager
- In conjunction with the Administration Manager, responsible for the training of temporary and student administrative staff.
- Supervision of temporary staff and students on work experience, ensuring that they are aware of the duties provided.
- Responsible for the handling and reconciliation of substantial amounts of revenue received for the various Service Unit functions including:
- Computerised receipting and reconciling of monies received with respect to Dog Control.
- Processing petty cash expenses associated with Environmental Health.
- Processing online applications and collating of online income.
- Responsible for generating invoices and purchase orders, processing of payments received and taking and reconciling deliveries.
- Responsible for a range of secretarial and administrative functions to include the following:
- Assessing, maintaining and updating of sensitive records on the various database systems for all core functions within the Environmental Health Service.
- Participate in the collation of statistics and data as required in response to requests such as Freedom of Information.
- Issuing dog licences, generating reminders, warning letters etc.
- Word processing of confidential correspondence for the Head of Service and Officers.
- Generating of reports for all core functions for internal and external bodies i.e. Elected Members, Department of Agriculture etc.
- Processing the monthly Environmental Health report and collating the Environmental Services Committee Report for Elected Members.
- Up-keeping records for the Environmental Health Service on the time management system.
- Dealing with enquiries and providing information by telephone, correspondence and at reception facility to deal with confidential enquiries from Elected Members, Local Authorities, Government Bodies, NIHE, PSNI, Solicitors and the general public etc.
- Maintenance and updating of registers, processing certificates, notices and other licences.
- Updating maintenance support of the Council's database of inventory items and issuing requisition for stationery, office furniture and equipment through stock control.
- To keep updated and informed on all new developments within the post holder's field of responsibility.
- Facilitating the organisation, setup and minute taking of meetings.
About you
Essential: It is essential that applicants have a minimum of:
- QUALIFICATIONS: Five GCSE passes at grade A-C, NVQ level 2 or equivalent.
- EXPERIENCE: A minimum of three years' general clerical/administrative experience in an office environment to include:
- Word processing experience.
- Dealing with the public in a working environment.
- Cash handling in a work environment.
- Where applicants do not hold the qualifications as outlined above, they must demonstrate a minimum of five years' experience in the above.
To apply today contact Leanne Garrett in the strictest confidence.
StudySmarter Expert Advice🤫
We think this is how you could land Animal Welfare Admin Assistant in Belfast
✨Get Engaged in Local Politics
Dive into your local council meetings or community boards. These spaces are packed with people who are already in the public sector and might have insider tips on upcoming temporary roles. Plus, you can connect directly with key decision-makers.
✨Stay Alert for Seasonal Recruitment
Many public sector jobs ramp up during certain times of the year, especially around election seasons or local budget planning periods. Keep your eyes peeled for recruitment drives during these windows, as they're prime times for temporary positions.
✨Leverage Online Job Portals
Don’t forget to check government job boards or websites like the local council's site for temporary postings. This is where many roles first get advertised, and applying directly here can speed things up.
✨Tap Into Your University Resources
If you're at university, make the most of your career services to discover opportunities in the public sector. They often have connections with local government employers who are looking for temporary staff and can help you polish your approach.
We think you need these skills to ace Animal Welfare Admin Assistant in Belfast
Some tips for your application 🫡
Emphasise your understanding of public policy:In your application, make sure to highlight any knowledge or experience you have related to public policy, governance or community engagement. Show us how you can contribute to the public sector’s mission, especially if you've worked on relevant projects or initiatives before!
Tailor your CV to the sector's expectations:When crafting your CV, focus on including experiences that showcase your ability to work within government structures or similar environments. Use clear, concise language and consider adding any volunteer work or internships that reflect your commitment to public service.
Show flexibility and willingness to learn:Since this is a temporary role, it’s crucial to convey your adaptability and eagerness to pick up new skills quickly. In your cover letter, let us know how you plan to make the most of this short-term experience and what you hope to learn from it.
Include relevant certificates and training:If you've completed any training or have certifications that are relevant to the role (like public administration, project management, or data analysis), don't forget to mention them. These can really make you stand out in the application process!
How to prepare for a job interview at VANRATH
✨Demonstrate Your Commitment to Public Service
In the government and public sector, showing that you're genuinely passionate about serving the community is key. Get ready to share examples where you've contributed to social good or tackled community issues, as this will resonate with interviewers from VANRATH.
✨Prepare for Policy and Regulatory Questions
Expect questions about policies, regulations, or recently implemented government initiatives. Brush up on the latest news relating to public sector developments—being informed will help you demonstrate that you're ready to hit the ground running, especially in a temporary role.
✨Flexibility is Your Best Friend
Since this is a temporary role, emphasise your ability to adapt quickly. Share examples where you've successfully taken on new challenges or adjusted to different team dynamics, that'll show VANRATH that you’re reliable and can effectively support various projects without a long onboarding process.
✨Prepare to Showcase Teamwork Skills
In the public sector, collaboration is vital. Be ready to discuss past experiences working in teams, especially in diverse environments. Highlight how you've contributed positively to group settings—this could really set you apart from other candidates in this temporary role.
