At a Glance
- Tasks: Provide essential admin support in a fast-paced, confidential environment.
- Company: Join a well-established public-facing organisation in Greater Belfast.
- Benefits: Competitive salary and full-time hours with a temporary contract.
- Other info: Great opportunity for career growth in a supportive team.
- Why this job: Make a difference by supporting client-facing teams and enhancing your skills.
- Qualifications: Experience in administration and active CTC clearance required.
The predicted salary is between 24000 - 26000 € per year.
Location: Greater Belfast area (onsite)
Contract: Temporary - 6 months
Hours: Full-time, 35 hours per week (Monday-Friday)
Salary: Circa £24,000-£26,000 per annum (pro rata)
Security Clearance: Active CTC clearance is essential
We are supporting a well-established public-facing organisation with the appointment of an experienced Administrator on a temporary 6-month basis. This role sits within a busy services administration function and will suit someone comfortable working in a confidential, fast-paced environment supporting client-facing teams.
The Role
The postholder will provide professional and efficient administrative support across multiple service areas, with a strong focus on diary management, client liaison, record keeping and compliance. Key responsibilities will include:
- Providing comprehensive administrative and clerical support, including correspondence, filing, scanning and document preparation
- Booking and coordinating appointments using electronic systems
- Managing electronic diaries for clinical and administrative staff
- Liaising with clients by telephone and email in a professional and sensitive manner
- Arranging meetings, preparing agendas and taking minutes when required
- Maintaining accurate electronic and paper records in line with GDPR and data protection policies
- Supporting internal teams with ad hoc administrative requests, projects and events
- Ensuring compliance with organisational policies, procedures and confidentiality requirements
Essential Criteria
Applicants must demonstrate:
- Proven experience in an administrative or office support role
- Strong organisational skills with the ability to manage multiple priorities
- Experience using electronic booking systems, databases and Microsoft Office
- Excellent communication skills, with the ability to deal sensitively with confidential or distressing information
- A flexible, team-focused approach to work
- Active CTC clearance (essential - candidates without CTC cannot be considered)
Desirable
- Experience working in a public sector, healthcare or client-facing environment
- Familiarity with GDPR, data protection and records management procedures
Administrator (Greater Belfast - Immediate) JBLE1_NI employer: VANRATH
Join a reputable public-facing organisation in Greater Belfast, where you will thrive in a supportive and dynamic work environment. We prioritise employee growth and development, offering opportunities to enhance your skills while working alongside dedicated professionals. With a strong commitment to confidentiality and compliance, this role not only provides meaningful work but also the chance to contribute to essential services within the community.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator (Greater Belfast - Immediate) JBLE1_NI
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who might know about opportunities in administration. A friendly chat can sometimes lead to job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to administrative roles. Think about your past experiences and how they relate to diary management and client liaison. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to showcase your organisational skills! Bring examples of how you've managed multiple priorities in previous roles. This will show potential employers that you’re ready to handle the fast-paced environment they need.
✨Tip Number 4
Apply through our website for the best chance at landing the role! We make it easy for you to submit your application and keep track of your progress. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Administrator (Greater Belfast - Immediate) JBLE1_NI
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience in administrative roles. We want to see how your skills match the job description, so don’t be shy about showcasing your diary management and client liaison abilities!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your experience with electronic booking systems and your understanding of GDPR – we love a candidate who knows their stuff!
Be Clear and Concise:When filling out your application, keep it straightforward. We appreciate clarity, so avoid jargon and get straight to the point. Highlight your organisational skills and ability to manage multiple priorities without fluff!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at VANRATH
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of the Administrator role. Brush up on your diary management, client liaison, and record-keeping skills. Being able to discuss your relevant experience confidently will show that you’re the right fit for the job.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple priorities in previous roles. Think about specific situations where your organisational skills made a difference. This will help demonstrate your ability to thrive in a fast-paced environment.
✨Communicate Clearly and Professionally
Since this role involves liaising with clients, practice your communication skills. Be ready to explain how you handle sensitive information and maintain confidentiality. A calm and professional demeanour will go a long way in making a good impression.
✨Familiarise Yourself with Compliance
Understand the basics of GDPR and data protection policies, as these are crucial for the role. Be prepared to discuss how you’ve ensured compliance in past positions. Showing that you take these matters seriously will highlight your suitability for the role.
