At a Glance
- Tasks: Support project teams by managing contracts and ensuring smooth project administration.
- Company: Join a reputable fit-out contractor known for quality service and high-profile projects.
- Benefits: Enjoy a competitive pension, private medical insurance, and training opportunities.
- Other info: Full-time role with an early finish on Fridays and great team-building activities.
- Why this job: Be a key player in exciting projects while developing your career in construction.
- Qualifications: Experience in contracts or project administration with strong organisational skills.
The predicted salary is between 24300 - 29700 £ per year.
VANRATH are delighted to be working with a well-established fit-out contractor to recruit a Contracts Administrator. The business delivers high-quality fit-outs for high-profile clients and has an outstanding reputation for quality of service. This is a pivotal role in the co-ordination of live projects. Working alongside the project management teams, you will make sure contracts are administered efficiently, contractual requirements are met and accurate records are kept from start to finish.
Hours: Full-time, permanent. Monday to Friday (with an early Friday finish!)
Location: Co. Antrim, on site
About the Role
- Key Responsibilities
- Contracts & Compliance
- Support the Contracts Managers in running fit-out contracts, from the start of a project through to completion
- Draft, issue and keep up to date contract paperwork, including subcontract orders, instructions, variations and related correspondence
- Keep project files, site paperwork and contract registers complete and current
- Gather and submit the information needed for Building Control approvals
- Pull together the information needed for BCAR submissions
- Liaise with local authorities and councils on any permits needed
- Keep a clear, auditable record of contractual communications
- Make sure the right documents reach clients, subcontractors, suppliers and internal teams
- Provide day-to-day admin support, including data entry, filing and scanning
- Project Co-ordination
- Work alongside Contracts Managers, Quantity Surveyors, Project Managers and Site Managers to keep each project administered smoothly
- Keep project trackers, registers and reporting up to date
- Help prepare meeting agendas and minutes, and follow up actions
- Act as a link between the office, site teams, clients, consultants and the supply chain
- Gather the information needed at handover and project completion
- Support the paperwork around defects, warranties, O&M information and final accounts
- Compile O&M manuals
- Records & Document Control
- Keep electronic and hard-copy project records accurate and organised
- Manage the filing and circulation of drawings, specifications, schedules, contracts and other project documents
- Make sure document revisions are logged and controlled
- Help maintain the project management and document control systems
- Handle confidential commercial and contractual information with care
- Subcontractors & Suppliers
- Help onboard and administer subcontractors and suppliers
- Support the Contracts and Commercial teams with subcontract paperwork and orders
- Track the return of insurance, compliance and health and safety documents
- Keep subcontractor and supplier records accurate
- Help administer subcontractor variations, applications and final accounts
- What You Will Need
- Essential Previous experience in a contracts or project administration role within a construction or commercial fit-out contractor
- Strong administrative and organisational skills
- Excellent attention to detail and accuracy
- Ability to manage multiple tasks and deadlines at the same time
- Strong written and verbal communication skills
- Good working knowledge of Microsoft Office, particularly Excel and Word
- Ability to work collaboratively with project and site teams
Benefits
- Competitive pension scheme
- Private medical insurance
- Training and development opportunities
- Additional holiday based on length of service
- Team-building activities
- Death in service benefit
For further information on this job, apply via the link or contact the VANRATH office for a confidential chat today.
Contracts Administrator - Antrim employer: VANRATH
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StudySmarter Expert Advice🤫
We think this is how you could land Contracts Administrator - Antrim
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like VANRATH, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Contracts Administrator - Antrim at VANRATH.
We think you need these skills to ace Contracts Administrator - Antrim
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at VANRATH
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
