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- Tasks: Join our team as an Admin Assistant, handling essential administrative duties and supporting meetings.
- Company: VANRATH is a leading recruitment agency, connecting talent with public sector opportunities in Belfast.
- Benefits: Earn £12.59 per hour with a supportive work environment and immediate start available.
- Why this job: Gain valuable experience in a professional setting while enhancing your organisational and communication skills.
- Qualifications: 4 GCSEs or 1 year of relevant experience; proficiency in Microsoft Office, especially Excel required.
- Other info: This is a short-term contract role with potential for future opportunities.
VANRATH are delighted to be supporting a Public Sector employer who are actively seeking an Admin Assistant to join their team on a short-term contract basis. This is an urgent requirement offering an immediate start date.
What's in it for you?
- £12.59 per hour
- Excellent working environment
Responsibilities:
- Provide a professional administrative service for the organisation.
- Carry out general administrative duties, including taking and relaying messages as appropriate when required.
- Handle general operational enquiries and refer to others as necessary.
- Assist with the organisation and logistics of meetings, including room bookings and hospitality arrangements.
- Provide administrative and secretarial support by completing defined tasks and projects, including word processing, data entry using internal systems, working with spreadsheets, managing communication with service users, colleagues, and external suppliers (face-to-face and via telephone), photocopying, and scanning.
- Support the maintenance of central, specialised, and other records and document management systems (both physical and electronic).
- Ensure records are stored correctly and are easy to retrieve.
- Update electronic records, perform data input, and generate reports and performance statistics as required.
- Assist with file archiving, including arranging appropriate storage and transport.
- Undertake other duties of a similar level of responsibility as may reasonably be required from time to time.
Essential Criteria:
- Minimum of 4 GCSEs (or equivalent) or 1 year of relevant experience.
- Proficiency in Microsoft Office, especially Excel.
- Strong attention to detail, organisational, and communication skills.
- Ability to work independently and meet deadlines.
For further information on this opportunity, or any other position in Belfast or wider Northern Ireland, please apply via the link or contact Conor Birch in the strictest confidence.
Skills: administrator, administration, input, customer service, excel, events planning
Benefits: Additional Benefits
Admin Assistant - Belfast employer: VanRath
Contact Detail:
VanRath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant - Belfast
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of duties like data entry, managing communication, and organising meetings will help you demonstrate your readiness for the role during any discussions.
✨Tip Number 2
Brush up on your Microsoft Office skills, particularly Excel. Since proficiency in Excel is essential for this position, consider taking a quick online course or tutorial to ensure you're comfortable with functions and data management.
✨Tip Number 3
Prepare examples from your past experiences that showcase your attention to detail and organisational skills. Being able to discuss specific instances where you've successfully managed tasks or projects will set you apart from other candidates.
✨Tip Number 4
Network with current or former employees of the organisation if possible. They can provide insights into the company culture and expectations, which can be invaluable when tailoring your approach during interviews.
We think you need these skills to ace Admin Assistant - Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that match the job description. Emphasise your proficiency in Microsoft Office, particularly Excel, and any previous administrative roles you've held.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples of how you've successfully managed administrative tasks or supported teams in the past.
Highlight Relevant Qualifications: If you have GCSEs or equivalent qualifications, ensure these are clearly listed. If you have relevant experience instead, describe it in a way that demonstrates your capability to perform the duties outlined in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Admin Assistant role.
How to prepare for a job interview at VanRath
✨Showcase Your Organisational Skills
As an Admin Assistant, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed tasks or projects in the past, highlighting your ability to prioritise and keep things running smoothly.
✨Demonstrate Proficiency in Microsoft Office
Since proficiency in Microsoft Office, especially Excel, is essential for this role, make sure to mention any relevant experience you have. You could even prepare to discuss how you've used Excel for data entry or reporting in previous positions.
✨Prepare for Common Administrative Scenarios
Think about common administrative tasks such as handling enquiries or organising meetings. Prepare to share how you would approach these scenarios, showcasing your problem-solving skills and attention to detail.
✨Ask Insightful Questions
At the end of the interview, don't forget to ask questions! This shows your interest in the role and the organisation. Consider asking about the team dynamics or what a typical day looks like for an Admin Assistant in their office.
