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- Tasks: Manage work orders, oversee invoices, and ensure KPI targets are met.
- Company: Leading Facilities Management company redefining operational support in Northern Ireland.
- Benefits: Competitive salary, generous holiday entitlement, and professional development opportunities.
- Other info: Dynamic environment with a focus on safety and efficiency.
- Why this job: Join a supportive team and make a real impact in facilities management.
- Qualifications: 3 years' experience in facilities or contract administration and strong communication skills.
The predicted salary is between 25000 - 28000 ÂŁ per year.
Join a leading name in Facilities Management delivering essential services across Northern Ireland who are redefining how maintenance and operational support are provided in dynamic, live environments, ensuring safety, efficiency, and minimal disruption for clients.
Salary/Benefits:
- Competitive salary tailored to your experience
- Generous holiday entitlement
- Opportunities for professional development
- Supportive team environment
About your next employer:
A dedicated Facilities Management Services Division specialises in delivering both planned and reactive maintenance solutions for public sector clients across Northern Ireland. With an in-house team committed to excellence, the company prides itself on high safety standards, effective client communication, and efficient project delivery.
About you:
- Minimum of 3 years’ relevant experience in facilities or contract administration
- Strong organisational and communication skills
- Proficient with client portals and work management software
- Detail-oriented with the ability to manage multiple priorities
- Positive attitude with a proactive approach to problem-solving
- Holds at least 5 GCSEs A-C, including Maths and English
What you’ll do:
- Manage and coordinate works orders received via the Education Authority portal “Manhattan”
- Upload and allocate tasks within the “Mobile Work Manager” system
- Oversee invoices and maintain accurate accounts
- Track, report, and ensure KPI targets are met
- Generate reports on work progress and performance
- Liaise effectively with site operatives, subcontractors, and stakeholders
- Keep work status updated daily and submit timely assessments to clients
- Support the Contracts Manager with various contractual and administrative duties
Facilities Contracts Administrator in London employer: VanRath Search & Selection
Contact Detail:
VanRath Search & Selection Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Contracts Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show them you’re not just another candidate; you’re genuinely interested in how they redefine maintenance and operational support.
✨Tip Number 3
Practice your communication skills! Since this role requires liaising with various stakeholders, being articulate and confident will set you apart during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining our supportive team.
We think you need these skills to ace Facilities Contracts Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Contracts Administrator role. Highlight your relevant experience in facilities or contract administration, and don’t forget to showcase your organisational and communication skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your positive attitude and proactive problem-solving approach, and how they align with our values at StudySmarter.
Showcase Your Technical Skills: Since the role involves using client portals and work management software, make sure to mention your proficiency with these tools. If you have experience with 'Manhattan' or 'Mobile Work Manager', definitely highlight that!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at VanRath Search & Selection
✨Know Your Stuff
Make sure you understand the role of a Facilities Contracts Administrator inside out. Familiarise yourself with the key responsibilities mentioned in the job description, like managing works orders and using client portals. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your organisational and communication skills. Think about times when you successfully managed multiple priorities or solved problems proactively. This will demonstrate your suitability for the role and give the interviewer a clear picture of what you can bring to the team.
✨Ask Smart Questions
Interviews are a two-way street, so come prepared with thoughtful questions about the company and the role. You might ask about their approach to client communication or how they ensure safety standards are met. This shows that you're engaged and serious about finding the right fit for both you and the employer.
✨Be Professional Yet Approachable
While it's important to maintain professionalism, don't forget to let your personality shine through. A positive attitude and a friendly demeanour can go a long way in making a good impression. Remember, they’re looking for someone who fits well within their supportive team environment!