Administrative Assistant in Lisburn

Vanrath are recruiting for an Admin Assistant on behalf of a large public sector body in Lisburn on a temporary basis.

What’s in it for you?

• 37 hours
• 9am to 5pm
• Temporary

About your next employer:

To provide a comprehensive secretarial and administrative support service to the Environmental Health Service Unit and to deputise as required in the absence of the Administration Manager to ensure the smooth, effective and efficient running of the Service. Ensure targets and deadlines are effectively and accurately met whilst maintaining a high level of Customer Service. The post holder will assume other duties relevant to the post reasonably assigned by the Administration Manager to meet changing business needs and requirements.

What you’ll do:

• Deputise as necessary for the Administration Manager.
• In conjunction with the Administration Manager, responsible for the training of temporary and student administrative staff.
• Supervision of temporary staff and students on work experience, ensuring that they are aware of the duties provided.
• Responsible for the handling and reconciliation of substantial amounts of revenue received for the various Service Unit functions including:
• Computerised receipting and reconciling of monies received with respect to Dog Control.
• Processing petty cash expenses associated with Environmental Health.
• Processing online applications and collating of online income.
• Responsible for generating invoices and purchase orders, processing of payments received and taking and reconciling deliveries.
• Responsible for a range of secretarial and administrative functions to include the following:
• Assessing, maintaining and updating of sensitive records on the various database systems for all core functions within the Environmental Health Service.
• Participate in the collation of statistics and data as required in response to requests such as Freedom of Information.
• Issuing dog licences, generating reminders, warning letters etc.
• Word processing of confidential correspondence for the Head of Service and Officers.
• Generating of reports for all core functions for internal and external bodies i.e. Elected Members, Department of Agriculture etc.
• Processing the monthly Environmental Health report and collating the Environmental Services Committee Report for Elected Members.
• Up-keeping records for the Environmental Health Service on the time management system.
• Dealing with enquiries and providing information by telephone, correspondence and at reception facility to deal with confidential enquiries from Elected Members, Local Authorities, Government Bodies, NIHE, PSNI, Solicitors and the general public etc.
• Maintenance and updating of registers, processing certificates, notices and other licences.
• Updating maintenance support of the Council’s database of inventory items and issuing requisition for stationery, office furniture and equipment through stock control.
• To keep updated and informed on all new developments within the post holder's field of responsibility.
• Facilitating the organisation, setup and minute taking of meetings.

About you:

Essential

It is essential that applicants have a minimum of:

• Qualifications: Five GCSE passes at grade A-C, NVQ level 2 or equivalent.
• Experience: A minimum of three years’ general clerical/administrative experience in an office environment to include:
• Word processing experience.
• Dealing with the public in a working environment.
• Cash handling in a work environment.

Where applicants do not hold the qualifications as outlined above, they must demonstrate a minimum of five years’ experience in the specified areas.