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- Tasks: Manage work orders, oversee invoices, and ensure KPI targets are met.
- Company: Leading Facilities Management company redefining operational support in Northern Ireland.
- Benefits: Competitive salary, generous holidays, professional development, and a supportive team.
- Other info: Exciting opportunities for career growth in a proactive environment.
- Why this job: Join a dynamic team making a real impact in facilities management.
- Qualifications: 3 years' experience in facilities or contract administration and strong communication skills.
The predicted salary is between 25000 - 28000 ÂŁ per year.
Join a leading name in Facilities Management delivering essential services across Northern Ireland who are redefining how maintenance and operational support are provided in dynamic, live environments, ensuring safety, efficiency, and minimal disruption for clients.
Salary/Benefits:
- Competitive salary tailored to your experience
- Generous holiday entitlement
- Opportunities for professional development
- Supportive team environment
About your next employer:
A dedicated Facilities Management Services Division specialises in delivering both planned and reactive maintenance solutions for public sector clients across Northern Ireland. With an in-house team committed to excellence, the company prides itself on high safety standards, effective client communication, and efficient project delivery.
About you:
- Minimum of 3 years’ relevant experience in facilities or contract administration
- Strong organisational and communication skills
- Proficient with client portals and work management software
- Detail-oriented with the ability to manage multiple priorities
- Positive attitude with a proactive approach to problem-solving
- Holds at least 5 GCSEs A-C, including Maths and English
What you’ll do:
- Manage and coordinate works orders received via the Education Authority portal “Manhattan”
- Upload and allocate tasks within the “Mobile Work Manager” system
- Oversee invoices and maintain accurate accounts
- Track, report, and ensure KPI targets are met
- Generate reports on work progress and performance
- Liaise effectively with site operatives, subcontractors, and stakeholders
- Keep work status updated daily and submit timely assessments to clients
- Support the Contracts Manager with various contractual and administrative duties
Facilities Contracts Administrator employer: VanRath Search & Selection
Contact Detail:
VanRath Search & Selection Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Contracts Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. Attend industry events or join online forums where you can meet potential employers and learn about job openings that might not be advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Understand their approach to facilities management and think of examples from your experience that align with their goals. This will show them you're genuinely interested and a great fit!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you on their radar and shows your enthusiasm for the role.
✨Tip Number 4
Apply directly through our website! We often have exclusive listings and it’s a great way to ensure your application gets seen by the right people. Plus, it shows initiative and interest in joining our team.
We think you need these skills to ace Facilities Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in facilities or contract administration. We want to see how your skills match up with what we're looking for, so don’t be shy about showcasing your organisational and communication prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Facilities Contracts Administrator role. We love seeing a positive attitude and proactive problem-solving approach, so let that personality come through!
Showcase Your Tech Skills: Since you'll be using client portals and work management software, mention any relevant tech skills you have. If you've worked with systems like 'Manhattan' or 'Mobile Work Manager', give us the details – we want to know how you can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at VanRath Search & Selection
✨Know Your Stuff
Make sure you understand the role of a Facilities Contracts Administrator inside out. Familiarise yourself with the key responsibilities mentioned in the job description, like managing work orders and using client portals. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your organisational and communication skills. Think about times when you successfully managed multiple priorities or solved problems proactively. This will demonstrate your capability to handle the demands of the job.
✨Get Tech-Savvy
Since the role involves using software like 'Mobile Work Manager', brush up on your tech skills. If you have experience with similar systems, be ready to discuss how you used them effectively. If not, do a bit of research to show your willingness to learn and adapt.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the company’s approach to facilities management or their team culture. This shows that you’re engaged and serious about the role, plus it gives you a chance to see if the company is the right fit for you.