Clerical Officer

Clerical Officer (JSG945) Belfast, Northern Ireland

Salary: GBP29137 - GBP29137 per annum

Temporary Clerical Officer

Location: Belfast
Salary: £29,137per annum
Working Pattern: Full-time, 37 hours per week

Working arrangement: Hybrid working offered

About the Role:
We are recruiting a Clerical Officer to join a dynamic, well-established team based in a prominent public institution. Clerical Officers are responsible for day-to-day administrative work to ensure a high-quality service delivery.

Key Responsibilities Include:

The main duties and responsibilities are:

• Providing high-quality customer service to a diverse range of customers, both internal and external.
• Managing own work to ensure the delivery of objectives.
• Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
• Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
• Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
• Recording and distribution of correspondence, emails, incoming mail / post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
• Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, and responding to any housekeeping queries that they may have e.g. the format of the meeting.
• Recording information to support the production of minutes and draft minutes

e.g. timings of each agenda item and attendance of witnesses.

• Assisting in gathering and collating information.
• Effectively using Microsoft Office and bespoke internal Assembly software systems and databases to prepare documents.
• Maintaining hard copy and electronic information systems to ensure a clear and organised file of all correspondence, papers, minutes, agendas.
• Checking and processing invoices for payment through electronic payment system.
• Complying with all Assembly Commission’s staff policies and procedures including Equal Opportunities and Dignity at Work policies and procedures.
• Carrying out other duties that the Assembly Commission reasonably requires of you.

Essential Criteria:
Applicants must, by the closing date for applications have:

• GCE ‘A’ level grade A*-C in 2 separate subjects and 5 GCSEs grade A*-C including English Language and Mathematics. Applications will be considered from applicants with formal qualifications of an equivalent or higher standard to those stated; and at least 2 years’ experience in an administrative role of:
• Using effective oral and written skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers and managers.
• Organising workload and giving attention to detail to produce accurate, high quality work to deadlines.
• Effectively using Microsoft Office to prepare documents and respond to correspondence.

OR

• At least 4 years’ experience in an administrative role of each of the essential criteria described at a) – c) above.

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