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- Tasks: Support the COO and Senior Management with diary management, travel arrangements, and professional document creation.
- Company: Join a dynamic Leicestershire company in the construction or industrial sector.
- Benefits: Enjoy hybrid working, flexible hours, and on-site parking.
- Why this job: Perfect for those who thrive in fast-paced environments and want to make an impact.
- Qualifications: Must have extensive EA/PA experience, ideally in industrial or construction sectors, and strong MS Office skills.
- Other info: This is a temporary role starting by February 3rd, offering £14 - £15 per hour for 20 hours a week.
We are currently recruiting for an experienced and highly-skilled Part Time Executive Assistant to provide comprehensive and well-organised support to the COO and at times, the Senior Management team within a busy Leicestershire company. This is an exciting opportunity for an accomplished EA who enjoys working within a fast-paced environment. The successful applicant will have a proven career history of providing seamless executive-level business support within a large, international organisation, ideally within the construction or industrial sector. Please note that this is an ongoing temporary assignment, and due to the urgent requirements of the business, applicants must be available to start on or before 3rd February at the latest. * £14 – £15 per hour * 20 hours per week Monday to Friday between the hours of 8.30am – 5.00pm * Hybrid working * On-site parking Duties and responsibilities: * Carrying out effective full diary and inbox management * Arranging all travel including dealing with accommodation, itineraries etc. * Maintaining all administration support ensuring all processes are streamlined and efficient * Creating and maintaining all systems and records ensuring all information is accurate and up to date * Producing professional documents that meet branding guidelines * Scheduling meetings, issuing agendas and providing minute taking support * Collating and creating monthly reports * Managing all incoming written correspondence Skills and experience required: * Extensive experience as an EA or PA, providing administrative support to more than one person at director / executive level * Previous work within a company based in the industrial or construction sectors is preferred * Excellent knowledge of MS Office including Word, Excel, PowerPoint and Outlook * Able to effectively prepare, type and distribute professional correspondence including letters and reports * Proficient in arranging well-organised meetings, conferences and/or events * Experience of complex inbox management at executive level * Strong diary management and travel arrangement experience
Part Time PA/EA - Temporary employer: Vanilla Recruitment (UK) Ltd
Contact Detail:
Vanilla Recruitment (UK) Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time PA/EA - Temporary
✨Tip Number 1
Make sure to highlight your experience in managing complex diaries and inboxes. Since this role requires seamless executive-level support, showcasing specific examples of how you've successfully handled similar tasks will set you apart.
✨Tip Number 2
Familiarize yourself with the construction or industrial sectors if you haven't already. Understanding the nuances of these industries can help you speak more confidently about your relevant experience during any discussions.
✨Tip Number 3
Prepare to discuss your proficiency in MS Office tools, especially Excel and PowerPoint. Being able to demonstrate your skills in creating professional documents and reports will be crucial for this position.
✨Tip Number 4
Since this is a temporary role with an urgent start date, be ready to express your availability clearly. Highlighting your flexibility and readiness to jump in quickly will show that you're serious about the opportunity.
We think you need these skills to ace Part Time PA/EA - Temporary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive experience as an EA or PA, especially in supporting executive-level personnel. Emphasize any relevant experience in the construction or industrial sectors.
Craft a Compelling Cover Letter: Write a cover letter that showcases your ability to thrive in fast-paced environments. Mention specific examples of how you've successfully managed diaries, travel arrangements, and administrative tasks for executives.
Highlight Relevant Skills: In your application, clearly outline your proficiency in MS Office and your experience with complex inbox management. Provide examples of how you have streamlined processes and maintained accurate records.
Show Availability: Since the position requires an urgent start date, make sure to clearly state your availability in your application. Confirm that you can start on or before 3rd February.
How to prepare for a job interview at Vanilla Recruitment (UK) Ltd
✨Showcase Your Experience
Be prepared to discuss your previous roles as an Executive Assistant or Personal Assistant, especially in fast-paced environments. Highlight specific examples where you successfully managed multiple executives' schedules and handled complex travel arrangements.
✨Demonstrate Organizational Skills
Since the role requires effective diary and inbox management, come ready to share your strategies for staying organized. Discuss any tools or methods you use to streamline processes and ensure efficiency in your work.
✨Familiarize Yourself with the Company
Research the company’s background, especially if they operate within the construction or industrial sectors. Understanding their business model and recent developments can help you tailor your responses and show genuine interest.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, such as scheduling conflicts or urgent travel requests. Practice articulating your thought process and decision-making skills in these scenarios.
