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- Tasks: Manage and control documents for airport projects, ensuring smooth delivery and compliance.
- Company: Vanderlande is a global leader in baggage handling systems for airports.
- Benefits: Enjoy 28 days annual leave, Bupa Medical Cover, and a cycle to work scheme.
- Why this job: Join a dynamic team with opportunities for career growth and a focus on wellbeing.
- Qualifications: Experience in information management and a degree in a related field is preferred.
- Other info: Diversity and inclusion are core values; all qualified applicants are encouraged to apply.
The predicted salary is between 36000 - 60000 £ per year.
Vanderlande is the global market leader in baggage handling systems for airports and sorting systems for parcel and postal services. Working within the Project Execution, the information management team supports all UK airport projects’ delivery by managing and controlling documents within the Vanderlande document management systems, coordinating documents delivery in customers’ databases and document control systems, and supporting projects’ handover process by managing the delivery of the technical O&M manual or Health & Safety File.
Role Responsibilities:
- Providing support to project teams in generating and updating documents, utilizing agreed templates and processes.
- Managing review and document release processes to client databases.
- Supporting project teams in maintaining project generated and system related records and organizing & facilitating consolidation of records and archiving for future reference.
- Ensuring appropriate document review and approval signatures are obtained by document owners, maintaining the audit trail.
- Supporting projects’ handover process by managing the delivery of the technical O&M manual or Health & Safety File.
- Working with project teams to ensure subcontractors and resale suppliers information relevant to projects are provided (to and from) in a timely manner and ensure records are maintained to provide an effective audit trail.
- Liaising with project teams, Vanderlande internal as well as suppliers and subcontractors, to understand scope and phasing of information management requirements.
- Actively contributing to continuously improving information management tools and processes.
- Providing first line support to Project Execution team members in the use of information management tooling.
- Ensuring that project documentation is fit for purpose and conforms to all contractual, legal and statutory regulations, such as CE and CDM.
- Liaising with the client’s documentation/information management team to ensure smooth records handover.
Role Qualification and Skills:
- Previous experience in information management/document control related activities.
- Experience with EDMS, information management and collaboration applications such as SharePoint, Business Collaborator, Documentum, Aconex, M-Files or Autodesk Construction Cloud.
- A bachelor’s degree (or working towards) in Business, Administration, Engineering or a related field is desirable.
- Able to accurately & clearly process information provided and maintain high standard.
- Organised and methodical approach with good attention to detail.
- Team player, strong interpersonal and stakeholder management skills, excellent communication skills.
- Logical and systematic, IT literate, working with formulas and specifications, with strong attention to detail.
What we offer:
- 28 days of annual leave (excluding public holidays).
- Bupa Medical Cover.
- YuLife – Wellbeing membership with fast access to GP appointments, promotion of health and wellbeing along with daily quests to gain Yucoins that can be swapped for shopping vouchers.
- A challenging work environment with lots of opportunities for career progression.
- Cycle to work scheme.
- Pension with Aviva.
- Achievers – Employee Recognition Platform.
Diversity & Inclusion:
Vanderlande is an equal opportunity/affirmative action employer. Qualified applicants will be considered without regards to race, religion, colour, national origin, gender, sexual orientation, age marital status or disability status. If you feel there is a barrier that potentially prevents you from applying, we are always happy to discuss or explore, any reasonable adjustments can be made to support your application.
Contact Detail:
Vanderlande Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Information Manager
✨Tip Number 1
Familiarise yourself with the specific document management systems mentioned in the job description, such as SharePoint and Documentum. Having hands-on experience or even a basic understanding of these tools can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the information management field, especially those who work in the airport or logistics sectors. Attend industry events or join relevant online forums to gain insights and potentially get referrals.
✨Tip Number 3
Demonstrate your organisational skills by preparing examples of how you've successfully managed documents or records in previous roles. Be ready to discuss these experiences during interviews to showcase your attention to detail.
✨Tip Number 4
Research Vanderlande and their projects to understand their values and recent developments. Tailoring your conversation during interviews to reflect your knowledge about the company can show your genuine interest in the role.
We think you need these skills to ace Information Manager
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to understand the key responsibilities and qualifications required for the Information Manager position. Tailor your application to highlight relevant experiences that align with these requirements.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous experience in information management or document control. Mention specific tools you have used, such as SharePoint or Documentum, and how they relate to the role.
Showcase Your Skills: Demonstrate your organisational skills and attention to detail in your application. Provide examples of how you have successfully managed documents or records in past roles, and how you ensured compliance with regulations.
Craft a Strong Cover Letter: Write a compelling cover letter that not only summarises your qualifications but also expresses your enthusiasm for the role at Vanderlande. Make sure to mention why you are interested in working with their information management team specifically.
How to prepare for a job interview at Vanderlande
✨Know Your Documents
Familiarise yourself with the types of documents you'll be managing. Understand the importance of document control and how it impacts project delivery. This will show your potential employer that you grasp the core responsibilities of the role.
✨Highlight Relevant Experience
Be prepared to discuss your previous experience in information management or document control. Share specific examples of how you've successfully managed documents or improved processes in past roles, especially using tools like SharePoint or Documentum.
✨Demonstrate Attention to Detail
Since this role requires a high level of accuracy, be ready to showcase your attention to detail. You might be asked to review a sample document during the interview, so practice identifying errors or areas for improvement beforehand.
✨Ask Insightful Questions
Prepare thoughtful questions about the company's information management processes and tools. This not only shows your interest in the role but also helps you gauge if the company’s practices align with your skills and career goals.