Information Manager / Asset Integrator

Job Title Information Manager / Asset Integrator

Reports to: Information Management Lead
Airports UK Location: London – Heathrow
Contract: Permanent

Introduction to role
Vanderlande is the global market leader in airport baggage handling systems.

Within the Project Execution team, the Information Management team supports the delivery of all UK projects by managing handover and project documentation, maintaining document control within Vanderlande's management systems, and coordinating documentation across customer databases and document control platforms.

Asset Integration is a key component of the airport handover process.

This role requires a specialised combination of technical and administrative expertise, including knowledge of Vanderlande products, customer asset management processes and tools, and operation and maintenance requirements.

• Role Responsibilities
  Your responsibilities and activities will include
• Providing document control support for UK & Ireland projects
• Facilitating document review processes.
• Managing document release processes to client databases.
• Establish and manage Common Data Environment (CDE) requirements across projects
• Ensure compliance with organisational information management standards and project information requirements
• Providing support to project teams in generating and updating documents utilising agreed templates and processes
• Monitor the quality, completeness, and accuracy of project information deliverables
• Coordinate information exchanges between internal and external stakeholders
• Support digital project delivery practices, including BIM and information management processes
• Ensuring appropriate document review and approval signatures are obtained by document owners
• Working in partnership with the client to ensure compliance with their information and asset integration requirements and that newly installed systems are operable and maintainable
• Working with project teams to ensure subcontractors and resale suppliers information relevant to projects are provided (to and from) in a timely manner and ensure records are maintained to provide an effective audit trail
• Liaising with project teams, Vanderlande internal as well as suppliers and subcontractors, to understand scope and phasing of information management and asset integration requirements.
• Actively contributing to continuously improving information management and asset integration tools and processes
• Providing first line support to Project Execution team members in the use of information management tooling
• Define asset information requirements in collaboration with asset owners and operational stakeholders.
• Ensure asset data is captured, validated, and structured throughout project delivery
• Coordinate the integration of engineering, operational, and asset management data into the applicable systems.
• Manage asset information handover processes, ensuring all required deliverables are complete and verified.
• Support the transition of information from construction and project delivery into operational asset management systems
• Managing the asset integration process in client’s databases and generating relevant deliverables.
• Ensuring that assets are integrated in client’s databases, with all relevant information available to the client.
• Liaising with the client’s asset integration team to ensure smooth asset and document handover
• Understanding the connection between physical assets and technical documentation, asset integration and its relation to post project activities (e. g. maintenance planning and scheduling, spare parts management)
• Providing support for handover documents and technical construction file document management and asset integration management
• Establish information quality controls and assurance processes
• Conduct information and asset data audits across project stages
• Monitor compliance with contractual data and information requirements
• Identify and manage information related risks and issues
• Prepare reports and metrics on information management performance and handover readiness
• Act as the primary point of contact for project information and asset data matters
• Engage with project managers, designers, contractors, airport operations teams, and asset managers
• Facilitate workshops and reviews relating to asset information requirements and data readiness
• Promote best practice in information management across project teams
• Support the development and improvement of information management standards, templates, and processes
• Identify opportunities to enhance digital delivery and asset information management practice
• Delivery of complete and accurate project information in line with project and business requirements
• Achievement of asset information handover requirements at project completion
• Compliance with information governance, quality, and assurance standards
• Successful integration of asset data into operational and applicable asset management systems
• Support of efficient and effective project delivery through robust information management practices

Role Qualification and Skills
Experience in information management, asset information management, or project controls within infrastructure projects Understanding of asset lifecycle management and project delivery processes Experience managing data and information within a Common Data Environment (Aconex, Forma, M-files) Knowledge of information management standards and best practices Strong stakeholder management and communication skills Experience working with multidisciplinary project teams and external suppliers.

Degree or equivalent qualification in Engineering, Information Management, Construction, Asset Management or related discipline Relevant professional experience in infrastructure project delivery Demonstrates a highly organised and methodical approach, with strong attention to detail.

Committed to delivering a customer focused support service Excellent communication skills, with a high level of IT proficiency Able to accurately interpret, process, and manage information while maintaining high standards of quality and accuracy Preferred experience within airport, aviation, transportation, baggage or major infrastructure environments Experience with asset management systems (Maximo) Understanding of BIM delivery and operational information requirements Experience in project handover and operational readiness processes.

What we offer

• 28 days annual leave (excluding public holidays)
• Aviva Medical Cover
• Yu Life – Wellbeing membership with fast access to GP appointments, promotion of health and wellbeing along with daily quests to gain Yucoins that can be swapped for shopping vouchers
• A challenging work environment with lots of opportunities of career progression.
• Cycle to work scheme
• Yellow Nest is a salary exchange scheme that reduces childcare costs for parents and employers
• Pension with Aviva
• Access to Achievers an award-winning recognition platform that inspires to recognise your coworkers
• Where points are awarded that can be exchanged for a range of goods and discounts.
• Diversity & Inclusion

Vanderlande is an equal opportunity/affirmative action employer.

Qualified applicants will be considered without regards to race, religion, color, national origin, gender, sexual orientation, age marital status or disability status.

If you feel there is a barrier that potentially prevents you from applying, we are always happy to discuss or explore, any reasonable adjustments can be made to support your application.

Every day, millions of people rely on Vanderlande without even knowing it.

From baggage checked in at the airport to parcels on their way to someone’s doorstep, our automation solutions help keep the world moving.

Vanderlande designs, delivers, and supports automation technology, operational software, and lifecycle services for leading airports and parcel operations worldwide.

Across more than 100 countries, our customers rely on us to keep their operations moving reliably, efficiently, and sustainably.

Behind every solution are the people who make it happen.

At Vanderlande, how we work matters just as much as what we deliver.

Our values, Every Day Better, We Care, and Team Play, guide how we collaborate, support each other, and create value for our customers.

Here, you can work with colleagues across disciplines and cultures, contribute to work that makes a difference, and build your future in an organisation that invites you to grow.

Explore what is possible at Vanderlande and discover how you can make an impact.

Aspire.

Grow.

Achieve.

Together.

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