Operations Coordinator

You make sure every transport movement reaches its destination

A machine needs to be delivered to Ireland.

Customs documentation is required for an international shipment.

Meanwhile, a customer is waiting for an update, and a permit application for a wide-load transport needs to be submitted.

As an

Operations Coordinator at Van der Vlist UK, you're the person who keeps everything moving behind the scenes.

You coordinate transport movements from start to finish, maintain contact with customers, suppliers and authorities, and ensure every shipment is planned and executed as efficiently as possible.

From transport planning and customs activities to operational administration and customer communication, you'll play a crucial role within our Operations Team.

No two days are the same.

One day you're coordinating an urgent transport movement, the next you're planning a specialist route for an abnormal load or arranging the documentation required to complete a project successfully.

What you'll be doing

As an Operations Co-ordinator, you'll be responsible for coordinating and supporting a wide range of transport and logistics activities.

You'll work closely with customers, suppliers, authorities, and colleagues to ensure projects run smoothly from order confirmation through to successful delivery and invoicing.

Your responsibilities will include

• Processing customer orders and managing transport administration;
• Coordinating national and international transport movements by road and sea;
• Planning transport activities and maintaining the daily planning board;
• Managing customs-related procedures and documentation;
• Liaising with customers, suppliers, subcontractors, and transport partners;
• Raising and issuing transport documentation, proof of delivery, and invoices;
• Updating operational reports, databases, and order records;
• Investigating and planning suitable routes for wide-load and specialist transport movements;
• Applying for permits and liaising with local authorities and police where required;
• Obtaining and managing supplier documentation;
• Supporting storage and technical logistics activities on site;
• Assisting with the movement, loading, unloading, and coordination of machinery and equipment.

You'll be given a high level of responsibility and ownership within the day-to-day transport operation.

This is not purely an administrative role.

It's a varied position where logistics, planning, customer service, and problem-solving come together.

This role is a great fit if you

Enjoy working in a fast-paced logistics environment where priorities can change quickly and every day brings new challenges. You will likely recognise yourself in the following:

• You have previous experience within transport, logistics, freight forwarding, or a similar operational environment;
• You have experience with customs procedures or are willing to develop your knowledge further;
• You are organised and able to manage multiple tasks at the same time;
• You are detail-oriented and take pride in accurate work;
• You are a strong communicator with a professional telephone manner;
• You enjoy working with customers and building positive relationships;
• You are confident using Microsoft Office applications, including Excel, Outlook, and Word;
• You have good geographical awareness and are comfortable using tools such as Google Maps;
• You can follow established procedures while also looking for ways to improve them;
• You work well independently but also enjoy being part of a close-knit team;
• You are ambitious, proactive, and eager to continue learning.
• What can you expect from us

At Van der Vlist, you'll become part of an international organisation where transport, logistics, and technical services come together every day.

You'll work on interesting projects, gain valuable industry experience, and have the opportunity to develop your skills within a growing business.

You can count on

• A competitive Salary and enhanced pension scheme;
• Ongoing training and development opportunities;
• Support to grow your skills and advance your career;
• Opportunities to progress within an international organisation;
• A varied and challenging role with international exposure;
• A supportive team environment where colleagues share knowledge and help each other succeed;
• Working for a financially strong family-owned business with nearly 100 years of experience.

Van der Vlist is an international specialist in heavy transport, technical logistics, machinery movements, and complex logistics projects.

Every day, our teams coordinate challenging transport operations for customers across the UK, Europe, and beyond.

From our Hull location, we support a wide range of transport and logistics activities, ensuring specialist cargo, machinery, and project loads reach their destinations safely and efficiently.

Although we operate internationally, we've maintained the values of a family-owned business.

Communication lines are short, colleagues support one another, and everyone takes pride in delivering exceptional service for our customers.

Can you see yourself coordinating international transport movements, solving logistical challenges, and playing a key role within a specialist logistics organisation?

We'd love to tell you more about the role, the team, and the opportunities available at Van der Vlist UK.

Do you have questions? We are happy to answer them!