At a Glance
- Tasks: Process purchase invoices, manage supplier payments, and support financial operations.
- Company: Join Valpak Limited, the UK's leader in environmental compliance.
- Benefits: Competitive salary, hybrid work, 25 days leave, and wellness initiatives.
- Other info: Great career growth opportunities and a chance to contribute to sustainability.
- Why this job: Make a positive impact while developing your finance skills in a supportive environment.
- Qualifications: Interest in finance, strong attention to detail, and good MS Office skills.
The predicted salary is between 25500 - 29000 £ per year.
Join to apply for the Purchase Ledger Administrator (Entry Level) role at Valpak Limited. As the UK’s leading provider of environmental compliance, Valpak strives to work together towards a profitable, sustainable, waste‑free world. To date, our teams work in partnership with more than 400 customers, in nearly every corner of the globe.
About the role
As a Purchase Ledger Administrator, you’ll be the key point of contact for all internal and external queries related to Accounts Payable. Working closely with the wider finance team, you’ll ensure the smooth and accurate processing of purchase invoices, staff expenses, and supplier payments. You’ll play a vital role in maintaining strong supplier relationships, supporting audit processes, and ensuring financial data integrity. Your attention to detail and proactive approach will help maintain efficient financial operations and uphold our commitment to timely and accurate payments.
- Invoice & Expense Processing
- Scanning and electronically filing invoices and supporting documents.
- Inputting purchase invoices and credit notes into the accounting system with correct coding.
- Matching invoices to operational systems and resolving discrepancies.
- Processing staff expense claims in line with policy and flagging exceptions.
- Payment Processing
- Preparing weekly and ad hoc payment files in line with authorisation levels.
- Managing direct debit payments and providing weekly payment summaries.
- Following up on overdue approvals to avoid payment delays.
- Reconciliations & Supplier Management
- Completing regular reconciliations and resolving queries proactively.
- Reviewing supplier statements and following up on missing documents.
- Maintaining supplier contact and financial data in the CRM and accounting system.
- Audit & Year‑End Support
- Preparing audit evidence and providing clear explanations.
- Assisting with tax and compliance documentation as needed.
- Team Support & Continuous Improvement
- Supporting with data input, analysis, and process documentation.
- Identifying opportunities to improve processes and enhance efficiency.
What we need from you
- An interest in working in a finance department or operational department involved with accurate data input and following set processes.
- Good working knowledge of MS Office (Outlook, Teams, Excel).
- Confident working with numbers, high standard of accuracy and attention to detail.
- Quick learner able to follow processes and escape queries where required.
- Strong work ethic, positive can‑do attitude and pro‑active problem solver.
- High level of professionalism and awareness of receiving confidential information.
What we offer
- Dual Location / Hybrid worker Status.
- Participation in our annual Incentive Plan (VIP) – up to 10% bonus.
- 25 days annual leave plus bank holidays, volunteering day and your birthday off!
- Option to buy and sell up to 9 days annual leave.
- Access to voluntary benefits including private medical insurance, cycle to work scheme, and subsidised gym membership.
- Automatic inclusion in Life Assurance, Critical Illness and Disability Income protection schemes.
- Pension scheme up to 8% employer contribution.
- Access to reward & discount platform.
- Wellbeing initiatives.
Purchase Ledger Administrator in Stratford-upon-Avon employer: Valpak Limited
Valpak Limited is an exceptional employer that prioritises a supportive and collaborative work environment, making it an ideal place for those starting their careers in finance. Located in the picturesque Stratford-Upon-Avon, employees benefit from a range of perks including generous annual leave, a robust pension scheme, and opportunities for personal growth through continuous improvement initiatives. With a strong commitment to sustainability and community impact, joining Valpak means being part of a team dedicated to making a positive difference while enjoying a fulfilling career.
StudySmarter Expert Advice🤫
We think this is how you could land Purchase Ledger Administrator in Stratford-upon-Avon
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the finance sector. A personal recommendation can really boost your chances of landing that Purchase Ledger Administrator role.
✨Tip Number 2
Prepare for interviews by researching Valpak and its values. Show us how your passion for sustainability aligns with our mission. We love candidates who are genuinely interested in making a positive impact!
✨Tip Number 3
Practice common interview questions related to finance and data management. Think about how you can demonstrate your attention to detail and problem-solving skills. We want to see how you handle real-world scenarios!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our team at Valpak.
We think you need these skills to ace Purchase Ledger Administrator in Stratford-upon-Avon
Some tips for your application 🫡
Show Your Interest:Make sure to express your genuine interest in the finance department and the role of Purchase Ledger Administrator. We want to see that you're excited about working with numbers and following processes, so let your passion shine through!
Tailor Your CV:When you’re putting together your CV, tailor it to highlight your skills that match the job description. Focus on your attention to detail, problem-solving abilities, and any relevant experience you have with MS Office or data input.
Craft a Strong Cover Letter:Your cover letter is your chance to tell us why you’re the perfect fit for this role. Use it to showcase your positive attitude and work ethic, and don’t forget to mention how you align with our core values at Valpak!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and submit your details!
How to prepare for a job interview at Valpak Limited
✨Know Your Numbers
As a Purchase Ledger Administrator, you'll be working with financial data daily. Brush up on your numerical skills and be prepared to discuss how you handle data accuracy and attention to detail. Maybe even bring an example of a time you resolved a discrepancy!
✨Familiarise Yourself with the Role
Read through the job description thoroughly and understand the key responsibilities. Be ready to explain how your skills align with tasks like processing invoices and managing supplier relationships. Showing that you know what the role entails will impress the interviewers.
✨Show Your Problem-Solving Skills
Valpak values proactive problem solvers. Think of a situation where you identified a process improvement or resolved an issue efficiently. Sharing this during your interview will demonstrate your initiative and fit for their team culture.
✨Ask Insightful Questions
Prepare some thoughtful questions about the company’s approach to sustainability or how the finance team collaborates with other departments. This shows your genuine interest in Valpak and its mission, making you stand out as a candidate who shares their values.
