VALE Insurance Partners is looking for an Executive Administrative Assistant in London to provide support to the European operations. The Executive Administrative Assistant’s overarching goal is to make the team more efficient by creating capacity to enable them to focus on their most important day to day priorities.
Position Responsibilities:
- Arrange flights, hotel, and car service reservations and prepare a detailed travel itinerary before each trip
- Arrange lunch and dinner reservations
- Execute and manage multiple ad hoc projects (e.g. company events)
- Provide operational support across a wide variety of tasks and initiatives and other ad hoc office assignments (e.g. keeping the office space tidy)
- Maintain the supplies throughout the office (office and kitchen supplies)
- Organize catered breakfast and lunch meetings (including Tuesday Lunch Club and weekly snack boxes)
- Handle all mail; incoming and outgoing
- Relay and handle issues with building management
About you:
The Executive Administrative Assistant is a dynamic and organised individual with exceptional communication and interpersonal skills. You are comfortable interfacing with all internal management, staff, and external contacts. You have a passion for organisation and keeping things running on schedule. They preferably have experience in administrative support and demonstrate a high level of professionalism in dealing with confidential and sensitive information.
Qualifications/Skills:
- An expert problem-solver with strong skills in time management and proactivity
- Committed to bringing a high level of professionalism to their work
- High level of strategic and contextual thinking to anticipate the needs and expectations of the team
- Responsive and be able to prioritize and complete tasks
- A thoughtful team member with the ability to bring humor, humility, and kindness to the work
- Possesses unwavering integrity and trustworthiness; exercises sound judgment with a deep sensitivity to maintaining confidential information
- Excels at interpersonal relationships by listening attentively, building trust, communicating clearly, and interacting with others respectfully at all times
- Wants to learn and grow with the company
Required Education:
- Bachelor’s Degree
Required Experience:
- Administrative Assistant (or similar position) – 1 year
Job Type: Part-time (but may transition to full-time). The role reports in to the Head of VALE Int..
Schedule:
- 8 hour shift
- Monday, Tuesday and Thursday
Compensation:The part-time Executive Administrative Assistant earns a competitive salary, based on the individual’s experience level, working three days a week. A robust benefits package includes i.a. pension, medical and dental.
We are looking to fill this role as soon as possible.
About VALE
VALE Insurance Partners is a managing general underwriter that focuses on underwriting transactional risk insurance products on behalf of insurance carriers. VALE, in conjunction with our highly rated insurance carriers, delivers superior service to brokers and clients needing effective solutions to the complex risks inherent in M&A and other tax-driven transactions. VALE has the authority to quote, bind, and manage complex insurance products including Tax Liability Insurance, Representations & Warranties Insurance, Warranty & Indemnity Insurance and Contingent Liability Insurance on behalf of our insurance carriers. Our underwriting team is comprised of highly experienced professionals from diverse backgrounds in the insurance, tax, M&A, finance and private equity fields.
VALE has offices in New York, London and Singapore.
VALE Insurance Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
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