Operations Coordinator

Job Title: Operations & Supplier Coordinator Location: Newbridge, Edinburgh Job Type: Full-Time (9am – 5pm, Monday – Friday) About the Role: We are seeking a highly organised and proactive industry professional to join a growing team. The ideal candidate will possess exceptional communication skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. In this role, you will be responsible for overseeing the day-to-day administrative functions of the office, ensuring smooth operations, and supporting various departments as needed. We are seeking a highly organized, proactive, and customer-centric individual to join our clients team as an Operations & Supplier Relationship Coordinator. This pivotal role bridges administrative support with key supplier relationship management, ensuring the smooth daily operations of our office while fostering strong connections with our global and UK-based supplier network. You will be the central point of contact for both internal and external stakeholders, requiring exceptional communication skills, meticulous attention to detail, and the ability to manage multiple priorities efficiently. This is a fantastic opportunity for someone looking to develop their career in a fast-paced, international environment. Key Responsibilities: * Supplier Relationship Management: * Cultivate and maintain strong relationships with key global and UK suppliers. * Act as the primary point of contact for supplier communications, addressing inquiries and resolving issues efficiently. * Negotiate with suppliers on pricing and delivery schedules. * Monitor supplier performance and identify opportunities for improvement. * Collaborate with internal teams to ensure seamless integration of supplier services. * Operations & Administrative Support: * Manage day-to-day office operations, ensuring a smooth and efficient workflow. * Plan and optimize delivery routes. * Prepare import and export documentation. * Organize and schedule meetings, appointments, and travel arrangements. * Manage incoming and outgoing mail and packages. * Assist in the preparation of reports and presentations. * Provide exceptional customer support via phone, email, and chat, resolving inquiries and providing product/service information. * Process orders, forms, applications, and requests, following up to ensure customer satisfaction. Qualifications & Experience: * Proven experience in a fast-paced administrative role, ideally with exposure to supplier relationship management or a similar client-facing role involving external stakeholders. * Demonstrable experience building and maintaining strong working relationships. * Excellent verbal and written communication skills, with the ability to communicate effectively with individuals at all levels. * Strong organizational and time-management skills, including the ability to prioritize tasks and work under pressure. * Exceptional attention to detail and accuracy. * Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and adaptable to learning new systems. * A positive, proactive attitude and a customer-focused mindset. * Experience in international trade or logistics (desirable). Apply: Valeco Recruitment would love to hear from you, by sending in your CV and contact information. Shortlisted applicants will be invited to attend a first stage interview with our consultancy online, please do keep checking your emails including junk/spam folder to ensure you do not miss out