At a Glance
- Tasks: Support pupil engagement through data management and administrative tasks.
- Company: Vale of Glamorgan Council, committed to quality services and community support.
- Benefits: Competitive salary, full-time hours, and opportunities for career growth.
- Other info: Join a supportive team in a dynamic environment focused on education.
- Why this job: Make a real difference in students' lives while developing your skills.
- Qualifications: Experience with management information systems and strong communication skills.
The predicted salary is between 25989 - 26403 £ per year.
About Us
This position sits within the Learning and Skills directorate reporting to the Pupil Engagement Casework Coordinator and EOTAS Manager and will help to drive and deliver the aims in relation to EOTAS Framework for Action. This is an excellent opening to work within The Vale of Glamorgan Council where you will be provided the opportunity to build a meaningful career. We are looking for a motivated and enthusiastic candidate to join our Pupil Engagement team.
Key aspects will include supporting the engagement manager and casework coordinator in the management of pupil data and daily administrative tasks, including liaison with internal and external departments of the council including school staff, parents, providers, and specialist external agencies in supporting quality assurance and contractual meetings. The team is key in developing, coordinating and evaluating a range of EOTAS (Education Other Than at School) provision for students who require this additionality in curriculum and therefore coordinating day‑to‑day administration, recording key data relating to pupils (attendance, attainment, safeguarding, curriculum, etc.) within the education management information system ‘MRI’. Successful candidates will belong to a small team within a wider directorate, working in a trauma‑informed and ACE‑aware manner with excellent communication skills.
Values
- Ambitious – Forward‑thinking, embracing new ways of working and investing in our future.
- Open – Open to different ideas and accountable for decisions.
- Together – Working together as a team that engages with our customers and partners, respects diversity, and is committed to quality services.
- Proud – Proud of the Vale of Glamorgan; proud to serve our communities and to be part of the Vale of Glamorgan Council.
About the Role
Pay details: NJC Single Status – Grade 4, 6‑7 £25,989‑£26,403. Hours of Work / Working Pattern: 37 hrs a week (Monday to Friday), 52 weeks per year (Full Time). Main place of work: Civic Offices, Barry – flexible according to the service needs.
Description: The successful candidate will ensure compliance with corporate policy, financial regulations and audit processes to support the daily functions of the service. They will liaise with school staff, parents/carers, training providers and specialist external agencies, working closely with the Pupil Engagement Manager and Casework Coordinator in daily management of pupil data and administrative tasks.
Principal Duties
- Conduct administration duties on procurement and finance as delegated by the Engagement Manager.
- Produce reports from MRI as requested by senior officers in Learning and Skills.
- Update One and MRI daily or as required by the Engagement Manager.
- Lead on recording, monitoring and quality assurance of data, including referrals to the Interim and Re‑Engagement Panel (IR Panel) including triage.
- Maintain a good working knowledge of all Vale MIS systems, use MRI V4, and school‑based systems such as SIMS/Arbor; use new technology as required, including computerized registration systems (ACT) or AV1 bots.
- Ensure young people attend schools & EOTAS learning pathways, using regular attendance checks.
- Manage admissions to alternative providers and ensure all necessary referral information and forms are completed.
About You
Experience and knowledge of internal management information systems – e.g., procurement, Oracle. ICT competent. Experience and knowledge of schools or corporate MIS systems. GCSE/O’Level or equivalent. Evidence of recent CPD. Experience and knowledge of corporate financial regulations – petty cash systems, processes and knowledge if possible or council systems. Experience and knowledge of audit policy and procedures. Experience of general administration tasks. Must be a team player and able to work on own initiative. Flexible to work to the varying needs of the service. Desirable: candidates with knowledge of EOTAS.
Additional Information
DBS Check Required: Standard is essential to the role. For Further Information, contact: Shelley Meredith – Pupil Engagement Casework Coordinator, 01446 709333 / 07542 028527. Shortlisting to take place 18th June 2026. Interviews to be held on 23rd June 2026 to fulfill the need for the role to be staffed immediately following staff departure.
Engagement Administrator - Temporary / Fixed Term in Barry employer: Vale of Glamorgan Council
The Vale of Glamorgan Council is an exceptional employer that prioritises the growth and development of its employees within a supportive and collaborative work environment. As part of the Pupil Engagement team, you will have the opportunity to make a meaningful impact on the lives of students while enjoying a flexible working pattern and a commitment to professional development. Join us in our mission to serve the community with pride and ambition, and be part of a forward-thinking organisation that values diversity and quality service.
StudySmarter Expert Advice🤫
We think this is how you could land Engagement Administrator - Temporary / Fixed Term in Barry
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the Pupil Engagement team and their projects. This shows you’re genuinely interested and helps you connect with them during the chat.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role, especially around data management and communication.
✨Tip Number 3
Be ready to share examples! Think of specific situations where you’ve successfully managed data or worked in a team. This will help you stand out as someone who can hit the ground running.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re keen on being part of our community at StudySmarter.
We think you need these skills to ace Engagement Administrator - Temporary / Fixed Term in Barry
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Engagement Administrator. We want to see how you can contribute to our Pupil Engagement team, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills:Since this role involves liaising with various stakeholders, it’s crucial to demonstrate your excellent communication skills in your written application. Use clear and concise language, and maybe even share examples of how you've effectively communicated in past roles.
Highlight Your Tech Savvy:We’re looking for someone who’s ICT competent and familiar with management information systems. Be sure to mention any relevant software or systems you’ve used, especially if you have experience with MRI or similar platforms. This will show us you’re ready to hit the ground running!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at The Vale of Glamorgan Council.
How to prepare for a job interview at Vale of Glamorgan Council
✨Know Your Stuff
Familiarise yourself with the EOTAS Framework for Action and the role of the Engagement Administrator. Understand how pupil data management works and be ready to discuss your experience with internal management information systems like MRI or SIMS.
✨Show Your Team Spirit
This role is all about collaboration, so be prepared to share examples of how you've worked effectively in a team. Highlight your communication skills and any experiences where you’ve liaised with various stakeholders, such as school staff or external agencies.
✨Be Ready for Practical Questions
Expect questions that assess your problem-solving abilities and your understanding of financial regulations and audit processes. Think of scenarios where you had to manage data or handle administrative tasks under pressure, and be ready to explain your approach.
✨Demonstrate Flexibility and Initiative
The job requires adaptability to changing service needs. Prepare to discuss times when you’ve had to adjust your plans or take the initiative to solve a problem. Show that you’re proactive and willing to go the extra mile for the team and the students.
