At a Glance
- Tasks: Support the Commissioning team with administrative tasks and maintain accurate provider information.
- Company: Vale of Glamorgan Council, dedicated to social care and community support.
- Benefits: Competitive salary, professional development, and a chance to make a difference.
- Other info: Opportunity to work with sensitive information in a supportive environment.
- Why this job: Join a dynamic team and contribute to improving social care services.
- Qualifications: Strong organisational skills and experience in data-driven environments.
The predicted salary is between 25989 - 25989 £ per year.
The Vale of Glamorgan Commissioning team is seeking a highly organised and motivated administrator to provide comprehensive and specialist support to the Commissioning and Direct Payments teams. The role involves maintaining and quality assuring complex provider, accreditation, and financial information across multiple systems, as well as supporting contract management, compliance, audit and payment processes.
Pay Details: £25,989 p.a
Hours of Work / Working Pattern: 37 hours Temporary Reason Cover for secondment
Key Responsibilities:
- Maintaining and quality assuring Approved/Accredited Provider Lists (APL) across a range of Social Care services.
- Coordinating the onboarding of new providers, ensuring compliance with contractual, regulatory, and insurance requirements.
- Monitoring provider compliance, including insurance documentation, renewals, and audit activity.
- Maintaining provider performance systems, recording safeguarding notifications and quality concerns.
- Preparing, issuing, and tracking provider contracts in line with governance requirements.
- Managing databases and spreadsheets to ensure accuracy and consistency of provider and financial data.
- Supporting performance monitoring and financial reporting, including data collection and analysis.
- Monitoring payments and maintaining accurate financial records for audit purposes.
- Supporting communication with providers, including distributing key updates and training opportunities.
- Monitoring shared inboxes and systems, prioritising and escalating issues where appropriate.
- Carrying out audits on quarterly monitoring received, identifying any issues, including any potential misuse of Local Authority funds.
- Highlighting any anomalies identified in audits via a report to Direct Payments Development Officer for further investigation.
- Following up any actions identified by the Direct Payments Development Officer following conclusion of the above investigation.
- Maintaining, updating and monitoring the Team’s audit spreadsheet, which allows the team to RAG rate audits in compliance with Internal Audit recommendations and Welsh Government guidelines.
- The role also involves attending training, supervision, and team meetings, and contributing to the efficient running of the service.
About You:
- We are looking for an individual with excellent organisational skills, strong attention to detail, and the ability to work independently in a busy environment.
- Experience of providing administrative support in a complex or data-driven environment.
- Strong IT skills, including experience of databases and spreadsheets.
- Excellent attention to detail and ability to maintain accurate records.
- Good communication skills, with the ability to liaise effectively with internal teams and external providers.
- Ability to prioritise workloads and meet deadlines.
- An understanding of confidentiality, compliance, and data handling requirements.
- Experience within Social Care, commissioning, or contract administration would be an advantage but is not essential.
Additional Information: This role involves working with sensitive information and requires a high level of confidentiality and professionalism at all times. The successful candidate will be expected to comply with all Council policies, including Equal Opportunities, Welsh Language standards, Health and Safety, and Safeguarding responsibilities.
Commissioning Team Administrator - Temporary / Fixed Term in Barry employer: Vale of Glamorgan Council
The Vale of Glamorgan offers a supportive and dynamic work environment where employees are valued for their contributions to the community. With a strong focus on professional development, the Commissioning Team Administrator role provides opportunities for growth within the social care sector, alongside competitive pay and a commitment to work-life balance. Join us in making a meaningful impact while enjoying a collaborative culture that prioritises compliance, quality assurance, and continuous improvement.
StudySmarter Expert Advice🤫
We think this is how you could land Commissioning Team Administrator - Temporary / Fixed Term in Barry
✨Tip Number 1
Get to know the company! Research the Vale of Glamorgan Council and their Commissioning team. Understanding their values and current projects can help you tailor your conversation during interviews.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give us insights into the role and might even lead to a referral!
✨Tip Number 3
Prepare for the interview by practising common questions related to administration and compliance. We recommend using the STAR method to structure your answers – it’s a great way to showcase your skills!
✨Tip Number 4
Don’t forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds.
We think you need these skills to ace Commissioning Team Administrator - Temporary / Fixed Term in Barry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Commissioning Team Administrator. Highlight your organisational skills and any relevant experience in administrative support, especially in complex environments. We want to see how you can bring your unique skills to our team!
Showcase Your Attention to Detail:In your application, emphasise your attention to detail. Mention specific examples where you've maintained accurate records or managed databases effectively. This is crucial for the role, and we love seeing candidates who take pride in their work!
Communicate Clearly:Good communication is key! Make sure your written application is clear and concise. Use straightforward language and structure your thoughts logically. We appreciate candidates who can communicate effectively, both in writing and verbally.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Vale of Glamorgan Council
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role and its responsibilities. Familiarise yourself with the key tasks like maintaining provider lists and managing databases. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised workloads and met deadlines, as this will demonstrate your ability to thrive in a busy environment.
✨Brush Up on Compliance Knowledge
Given the focus on compliance and data handling in this role, it’s a good idea to review relevant regulations and best practices. Be prepared to discuss how you would ensure compliance with contractual and regulatory requirements, as well as how you would handle sensitive information.
✨Practice Your Communication Skills
Effective communication is key in this role, especially when liaising with providers and internal teams. Think of scenarios where you've had to communicate complex information clearly. Practising these examples will help you articulate your thoughts during the interview and show that you can build strong working relationships.
