Executive Business Partner

We are seeking a highly motivated and versatile Executive Business Partner to join our growing team. This role sits at the intersection of Executive Assistant, Chief of Staff and Operations, serving as a trusted partner to our CEO and leadership team. You will be responsible for maximising executive effectiveness by managing priorities, coordinating strategic initiatives, improving operational cadence, and ensuring critical projects move forward. You’ll combine exceptional organisational skills with strong business judgement to help the leadership team stay focused on the highest impact opportunities while maintaining operational excellence across the company. This is an ideal role for someone who enjoys switching between strategic thinking and hands-on execution, and who thrives in a fast-paced, high-growth environment.

What you’ll do:

• Executive Partnership
  • Manage the CEO's calendar, priorities, travel and communications to maximise effectiveness and focus.
  • Act as a trusted thought partner and sounding board, helping identify priorities, risks and opportunities.
  • Prepare briefing materials, research, presentations and decision support documents ahead of key meetings.
  • Ensure leadership team actions and commitments are tracked through to completion.
• Strategic Projects & Chief of Staff Support
  • Drive cross-functional initiatives on behalf of the CEO and executive team.
  • Coordinate strategic projects, ensuring alignment, accountability and timely execution.
  • Conduct research and analysis on market opportunities, partnerships, customers and competitors.
  • Support company planning processes, including quarterly objectives, leadership reviews and business reporting.
  • Assist with fundraising, investor updates, board materials and executive communications as required.
• Operational Excellence
  • Establish and improve operating rhythms, meeting cadences and internal processes.
  • Own action tracking and follow up across leadership meetings.
  • Build systems, documentation and workflows that improve organisational effectiveness.
  • Help identify bottlenecks and operational inefficiencies and drive improvements.
• Communication & Coordination
  • Serve as a key liaison between executives, employees, customers, investors and external stakeholders.
  • Draft internal communications, presentations and company-wide updates.
  • Ensure information flows effectively across teams and departments.
• Administrative Support
  • Coordinate domestic and international travel, accommodation and itineraries.
  • Manage meeting logistics, agendas, notes and follow up actions.
  • Handle confidential information with the highest levels of professionalism and discretion.
  • Provide ad hoc support for special projects, events and executive initiatives.

What you’ll bring:

• 4+ years of experience in an Executive Assistant, Chief of Staff or Founder’s Associate role, ideally in a start-up environment.
• Demonstrated ability to manage complex priorities and operate independently.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication skills.
• Excellent project management and stakeholder management capabilities.
• Strong business judgement and problem-solving ability.
• High levels of discretion, integrity and emotional intelligence.
• Comfortable working with ambiguity and shifting priorities.
• Experience with Google Workspace, Slack and modern productivity tools.
• Ability to balance strategic thinking with hands-on execution.
• Experience supporting founders, executives or leadership teams in a high growth company is highly desirable.

Benefits

• Equity – because you have the right to own what you’re building.
• A competitive salary – because we value your unique skills.
• Employer pension contributions – because you deserve a secure future.
• Hybrid work setup – because everyone has different needs.
• Rewarding company retreats and meetups that respect your work/life balance – because we love getting to know each other.

Life at Valarian

Our culture is built on inclusivity, compassion and flexibility – we want everyone to be empowered to achieve their goals at Valarian. The world is changing, and so is our way of working. If you want to join us in the London office – it’s quite nice! – you’re welcome to, and if you’d prefer to work remotely, that’s fine too. And as we build elegant solutions to simplify the complexities of business collaboration, we also simplify work life: contribute wherever and whenever allows you to be your best self. We trust each other to consistently raise the bar, and we challenge each other to continually reach new heights.

Equal Opportunity Employment

Valarian Technologies Limited is an equal opportunity employer and welcomes applications from individuals regardless of race, colour, religion, sex, sexual orientation, gender, identity or expression, national origin, age, disability, genetic information, marital status, veteran, amnesty, or any other legally protected characteristic. We are committed to ensuring a fair and inclusive recruitment process and providing employment opportunities to all applicants. Decision recruitment, hiring and employment are based solely on qualifications, skills and experience relevant to the job requirements.