Executive Assistant in London

Valarian Technologies is a dual-use technology company building critical tools to safeguard the future in an era of evolving global security challenges. We're rethinking security beyond traditional military domains, addressing asymmetric threats that impact our technological advantage, economic strength, and democratic institutions.

At our core, we're driven by a shared mission and a belief in making a tangible impact on our world. Whether you join our London HQ or the wider global organisation, you’ll be a part of collaborative, high-performing teams, creating cutting-edge software, platforms, and infrastructure.

The Role

We are seeking a highly motivated and experienced Executive Assistant to join our growing team. As an EA, you will play a critical role in supporting our leadership team and helping to keep the company running smoothly.

You’ll work directly with our CEO and/or other members of the executive team to manage their day-to-day operations, prioritise time effectively, and ensure they stay focused on what matters most. You’ll play a critical role in keeping our leaders organised, informed and prepared – acting as a trusted partner in the fast-paced environment of a growing tech company.

What you’ll do:

• Calendar & Email Management: Coordinate and manage executive calendars, schedule meetings (internal and external), and triage email correspondence.
• Meeting Preparation: Organise agendas, prep materials, and take notes during key meetings; track action items and follow-ups.
• Travel Coordination: Book travel, accommodations, and build efficient itineraries for domestic and international trips.
• Internal Communication: Serve as a liaison between executives and internal teams, ensuring smooth information flow.
• Project Support: Assist with special projects including research, presentation preparation, and event planning.
• Operational Support: Help establish and improve internal processes, systems, and documentation.
• Confidentiality: Handle sensitive information with the utmost discretion and professionalism.

What you’ll bring:

• 3+ years of experience as an Executive Assistant or similar role (start up or tech experience strongly preferred).
• Exceptional organisational skills or attention to detail.
• Excellent written and verbal communication.
• High level of discretion and emotional intelligence.
• Proactive, resourceful, and thrives in a fast-paced environment.
• Comfortable with tech tools like Google Workspace, Slack, Notion and project management tools.
• Ability to multitask and prioritise under pressure.
• Flexible, positive attitude and a ‘no task too small’ mindset.
• Experience supporting C-level executives or Founders would be preferable.

Benefits

Our benefits are designed to ensure our employees feel taken care of and are proud to be a part of the Valarian team. We are committed to consistently enhancing our benefit package, taking into account the overall well-being and needs of our teammates. Here are the key benefits accessible to all employees at Valarian Technologies:

• Equity – because you have the right to own what you’re building
• A competitive salary – because we value your unique skills
• Employer pension contributions – because you deserve a secure future
• Hybrid work setup – because everyone has different needs
• Rewarding company retreats and meetups that respect your work/life balance – because we love getting to know each other!

Life at Valarian

Our culture is built on inclusivity, compassion and flexibility – we want everyone to be empowered to achieve their goals at Valarian. The world is changing, and so is our way of working. If you want to join us in the London office – it’s quite nice! – you’re welcome to; and if you’d prefer to work remotely, that’s fine too.

Valarian Technologies Limited is an equal opportunity employer and welcomes applications from individuals regardless of race, colour, religion, sex, sexual orientation, gender, identity or expression, national origin, age, disability, genetic information, marital status, veteran, amnesty, or any other legally protected characteristic.

We are committed to ensuring a fair and inclusive recruitment process and providing employment opportunities to all applicants. Decision recruitment, hiring, and employment are based solely on qualifications, skills, and experience relevant to the job requirements.